Project 2681 RFB IT Office Remodel
| Agency: | Brown County |
|---|---|
| State: | Wisconsin |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Aug 1, 2024 |
| Due Date: | Aug 12, 2024 |
| Solicitation No: | Project 2681 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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IT Office Remodel, Brown County Project #2681
LEGAL NOTICE
Brown County is accepting bids for a remodel project at the Sophie Beaumont Building located in Green Bay, WI. A
mandatory pre-bid site visit is scheduled for Wednesday, July 31, 2024, at 9:00am CST. Specifications are available on-
line at: www.browncountywi.gov Departments > Purchasing > Open Projects > Project 2681 and DemandStar at:
www.demandstar.com
All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CST
on Monday, August 12, 2024. Submit in a sealed envelope marked “Project 2681”. A public bid opening (no in-person)
will be conducted via Microsoft Teams. Call-in information will be provided via addendum. Brown County reserves the
right to accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not
be accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.
Published by Authority of
Facilities
By Patrick W. Moynihan, Jr.
Brown County Clerk
IT Office Remodel, Brown County Project #2681
Request for Bid (RFB)
(Public Works Project Over $25,000)
For
Brown County
IT Office Remodel
Project # 2681
Published Date: July 22, 2024
Bidder’s Proof of Responsibility Form August 7, 2024
Deadline (only required from the
contractor submitting the bid) must be
emailed prior to bid opening to:
bcpurchasing@browncountywi.gov
11:00 Local Time
AM
CST
Failure to provide by required date will
result in the automatic rejection of submitted
bid. Even if you have recently submitted this
form on a previous project, submittal is
required for every project requesting the
form.
Bid Response Deadline: August 12, 2024 11:00
AM
Local Time
CST
To: Brown County Clerk
IT Office Remodel, Brown County Project #2681
Table of Contents
LEGAL NOTICE .................................................................................................................................................................................................. 1
IT Office Remodel............................................................................................................................................................................................ 2
Project # 2681 .................................................................................................................................................................................................. 2
RFB PROJECT DETAILS .................................................................................................................................................................................. 4
1. General ............................................................................................................................................................................... 4
2. Addendums......................................................................................................................................................................... 4
3. RFB Tentative Project Timeline........................................................................................................................................... 4
4. RFB Mandatory Pre-bid Site Visit: July 31, 2024, at 10:00am............................................................................................. 4
5. RFB Questions Due: August 2, 2024, by 3:00pm ................................................................................................................ 4
6. RFB Questions & Answers Published Date: August 6, 2024, by 3:00pm ............................................................................ 5
7. RFB Due Date & Delivery Address Details: August 12, 2024, by 11:00am.......................................................................... 5
8. RFB Selection Criteria ......................................................................................................................................................... 5
9. Award Notification.............................................................................................................................................................. 5
10. RFB Format & Submission Requirement............................................................................................................................. 6
11. Bond Requirements for this Project ................................................................................................................................... 6
12. RFB Method of Payment..................................................................................................................................................... 6
13. Financial Verification .......................................................................................................................................................... 7
14. Other................................................................................................................................................................................... 7
15. RFB Attachments ................................................................................................................................................................ 7
Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8
Attachment B: RFB Cost Sheet .................................................................................................................................................................... 9
Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 11
Attachment D: RFB Appeals ..................................................................................................................................................................... 12
Attachment E: Contract Insurance Requirements ........................................................................................................................... 13
Attachment F: BIDDER’S CERTIFICATE ................................................................................................................................................ 15
Attachment G: BIDDER’S PROOF OF RESPONSIBILITY ................................................................................................................... 16
Attachment H: NON-Professional Standard Contract Template ................................................................................................ 19
Signature Page .............................................................................................................................................................................................. 26
IT Office Remodel, Brown County Project #2681
RFB PROJECT DETAILS
1. General
It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the “Contractor” for a remodel
project. All contractors are responsible for any addendums issued for this project.
2. Addendums
DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors
are registered and have downloaded the project details.
REGISTER at NO CHARGE at www.demandstar.com
Brown County Website: When an open project is posted, Brown County is not able to track who downloads project
information off our website. Vendors who download project information must monitor our website for any addendums that
may be issued.
All projects are posted on the County website. Not all projects are posted on the DemandStar website.
3. RFB Tentative Project Timeline
RFB Published
RFB Public Notice Advertised
RFB Mandatory Pre-bid Meeting
RFB Questions Due
RFB Questions & Answers Published
Bidder’s Proof of Responsibility Form
Must be emailed to bcpurchasing@browncountywi.gov
RFB Responses Due from Vendors via mail
Including Bidder’s Certificate Form
PD&T Committee Pre-Approval to Contract
County Board Approval to Contract
Send out Thank You & Intent to Award Letters by
Obtain all required signatures on Contract by
Date
July 22, 2024
July 22 & 29, 2024
July 31, 2024
August 2, 2024
August 6, 2024
August 7, 2024 (Due at
least 5 days before RFB
Responses are due)
August 12, 2024
September 4, 2024
September 18, 2024
September 20, 2024
October 4, 2024
Time
(CST)
9:00 AM
3:00 PM
3:00 PM
11:00 AM
11:00 AM
4. RFB Mandatory Pre-bid Site Visit: July 31, 2024, at 10:00am
Site visits are based on the date & time listed in the Tentative Project Time Line above
Contractors meet at
Main entrance to the Sophie Beaumont Building, 111 N. Jefferson St.,
Green Bay, WI 54301
Site Visit conducted by:
Chad Magnin
Site Visit contact phone number for
920-448-4507
questions:
5. RFB Questions Due: August 2, 2024, by 3:00pm
Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no
later than the due date.
• Questions can be delivered via email to: bcpurchasing@browncountywi.gov
• Questions MUST be clearly marked in the subject line: “Questions for Project # 2681”
MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED
IT Office Remodel, Brown County Project #2681
6. RFB Questions & Answers Published Date: August 6, 2024, by 3:00pm
Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.
• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >
Open Projects
• AND on the DemandStar website at: www.demandstar.co
It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the
website can be made to (920) 448-4040.
7. RFB Due Date & Delivery Address Details: August 12, 2024, by 11:00am
Responses are due to Brown County Clerk no later than the Due Date.
Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.
IMPORTANT: Hand delivery of bids is accepted. Bid opening will be conducted via
Microsoft Teams. No in-person bid opening.
Hard copy project information:
• Must be in Sealed envelope
• Must be clearly marked with perspective project #2681 on the outside of the sealed envelope in the lower left-hand
corner
• Must be received, dated & time stamped by the due date
• Refer to section #10 for format and submission requirements
Project Requirements:
• No fax or email bid accepted
• No bid may be withdrawn for ninety (90) days
• Pricing is to remain firm for a minimum of ninety (90) days
Bid opening will be via Microsoft Teams (no in-person bid opening). An addendum will be issued
providing the required call-in information
Delivery Address for Hand Delivered, DHL,
FedEx, Mail, UPS, USPS, etc.
Brown County Clerk
Project 2681
305 E. Walnut St. Room 120
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information
received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to
verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies
between wall clocks, watches, cell phones, etc. will not be honored.
Please make sure the outside package is clearly labeled with the project number and description of the project when mailing
bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.
8. RFB Selection Criteria
Selection will be based on qualified, responsible, and responsive bidder with lowest price.
9. Award Notification
Intent to Award or Thank You letters will be sent via email to all vendors submitting responses.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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