Project 2567 RFB Air Cooled Condensing Unit Replacement at Syble Hopp

Agency:	Brown County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
Posted Date:	Feb 14, 2023
Due Date:	Feb 20, 2023
Solicitation No:	Project 2567
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Air Cooled Condensing Unit Replacement at Syble Hopp School, Brown County Project #2567

LEGAL NOTICE

Brown County is accepting bids for the replacement of the air cooled condensing unit at Syble Hopp School located in

DePere, WI. A mandatory site visit is scheduled for 10:00am CST on Friday, February 10, 2023. Specifications are

available on-line at: www.browncountywi.gov Departments > Purchasing > Open Projects > Project 2567 and

DemandStar at: www.demandstar.com

All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CST

on Monday, February 20, 2023. Submit in a sealed envelope marked “Project 2567”. A public bid opening (no in-person)

will be conducted via WebEx. Call-in information will be provided via addendum. Brown County reserves the right to

accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not be

accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.

Published by Authority of

Syble Hopp

By Patrick W. Moynihan, Jr.

Brown County Clerk

Air Cooled Condensing Unit Replacement at Syble Hopp School, Brown County Project #2567

Request for Bid (RFB)

(Public Works Project Over $25,000)

For

Brown County

Air Cooled Condensing Unit Replacement at Syble

Hopp School

Project # 2567

Published Date: February 1, 2023

Bidder’s Proof of Responsibility Form February 15,

Deadline (only required from the

2023

contractor submitting the bid) must be

emailed prior to bid opening to:

bcpurchasing@browncountywi.gov

Failure to provide by required date will

result in the automatic rejection of submitted

bid. Even if you have recently submitted this

form on a previous project, submittal is

required for every project requesting the

form.

Bid Response Deadline: February 20,

2023

11:00 Local Time

CST

11:00 Local Time

CST

To: Brown County Clerk

Air Cooled Condensing Unit Replacement at Syble Hopp School, Brown County Project #2567

Table of Contents

LEGAL NOTICE .................................................................................................................................................................................................. 1

Air Cooled Condensing Unit Replacement at Syble Hopp School .................................................................................................. 2

Project # 2567 .................................................................................................................................................................................................. 2

RFB PROJECT DETAILS .................................................................................................................................................................................. 4

1. General ............................................................................................................................................................................... 4

2. Addendums......................................................................................................................................................................... 4

3. RFB Tentative Project Timeline........................................................................................................................................... 4

4. RFB Mandatory Pre-bid Site Visit: February 10, 2023, at 10:00am .................................................................................... 4

5. RFB Questions Due: February 13, 2023, by 3:00pm ........................................................................................................... 5

6. RFB Questions & Answers Published Date: February 15, 2023, by 3:00pm ....................................................................... 5

7. RFB Due Date & Delivery Address Details: February 20, 2023, by 11:00am ...................................................................... 5

8. RFB Selection Criteria ......................................................................................................................................................... 6

9. Award Notification.............................................................................................................................................................. 6

10. RFB Format & Submission Requirement............................................................................................................................. 6

11. Bond Requirements for this Project ................................................................................................................................... 6

12. RFB Method of Payment..................................................................................................................................................... 6

13. Financial Verification .......................................................................................................................................................... 7

14. Other................................................................................................................................................................................... 7

15. RFB Attachments ................................................................................................................................................................ 7

Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8

Attachment B: RFB Cost Sheet .................................................................................................................................................................... 9

Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 11

Attachment D: RFB Appeals ..................................................................................................................................................................... 12

Attachment E: Contract Insurance Requirements ........................................................................................................................... 13

Attachment F: BIDDER’S CERTIFICATE ................................................................................................................................................ 15

Attachment G: BIDDER’S PROOF OF RESPONSIBILITY ................................................................................................................... 16

Attachment H: NON-Professional Standard Contract Template ................................................................................................ 19

Signature Page .............................................................................................................................................................................................. 26

Air Cooled Condensing Unit Replacement at Syble Hopp School, Brown County Project #2567

RFB PROJECT DETAILS

1. General

It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the “Contractor” for HVAC

work at Syble Hopp. All contractors are responsible for any addendums issued for this project.

2. Addendums

DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors

are registered and have downloaded the project details.

Brown County Website: When an open project is posted, Brown County is not able to track who downloads project

information off our website. Vendors who download project information must monitor our website for any addendums that

may be issued.

All projects are posted on the County website. Not all projects are posted on the DemandStar website.

3. RFB Tentative Project Timeline

RFB Published

RFB Public Notice Advertised

RFB Mandatory Pre-bid Meeting

RFB Questions Due

RFB Questions & Answers Published

Bidder’s Proof of Responsibility Form

Must be emailed to bcpurchasing@browncountywi.gov

RFB Responses Due from Vendors via mail

Including Bidder’s Certificate Form

Human Services Committee Pre-Approval to Contract

BCCDEB Pre-Approval to Contract

County Board Approval to Contract

Send out Thank You & Intent to Award Letters by

Obtain all required signatures on Contract by

Date

February 1, 2023

February 1 & 8, 2023

February 10, 2023

February 13, 2023

February 15, 2023

February 15, 2023 (Due

at least 5 days before

RFB Responses are due)

February 20, 2023

February 22, 2023

February 23, 2023

March 15, 2023

March 20, 2023

March 31, 2023

Time

(CST)

10:00 AM

3:00 PM

11:00 AM

4. RFB Mandatory Pre-bid Site Visit: February 10, 2023, at 10:00am

All attendees shall follow any CDC suggested guidelines for social distancing and State of Wisconsin mask requirements at

this site visit.

Site visits are based on the date & time listed in the Tentative Project Time Line above

Vendors meet at

Front entrance of Syble Hopp School, 755 Scheuring Road, DePere,

WI 54115

Meeting conducted by:

Kim Pahlow and/or Carolyn Maricque

Meeting contact phone number for

920-336-5754 (Kim) 920-336-5754 (Carolyn)

questions:

Air Cooled Condensing Unit Replacement at Syble Hopp School, Brown County Project #2567

5. RFB Questions Due: February 13, 2023, by 3:00pm

Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no

later than the due date.

• Questions can be delivered via email to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project # 2567”

MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED

6. RFB Questions & Answers Published Date: February 15, 2023, by 3:00pm

Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >

Open Projects

• AND on the DemandStar website at: www.demandstar.co

It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the

website can be made to (920) 448-4040.

7. RFB Due Date & Delivery Address Details: February 20, 2023, by 11:00am

Responses are due to Brown County Clerk no later than the Due Date.

Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.

IMPORTANT: Hand delivery of bids will now be accepted. Bid opening will still be

conducted via WebEx. No in-person bid opening.

Hard copy project information:

• Must be in Sealed envelope

• Must be clearly marked with perspective project #2567 on the outside of the sealed envelope in the lower left-hand

corner

• Must be received, dated & time stamped by the due date

• Refer to section #10 for format and submission requirements

Project Requirements:

• No fax or email bid accepted

• No bid may be withdrawn for ninety (90) days

• Pricing is to remain firm for a minimum of ninety (90) days

Bid opening will be via WebEx (no in-person bid opening). An addendum will be issued providing the

required call-in information

Delivery Address for Hand Delivered, DHL,

FedEx, Mail, UPS, USPS, etc.

Brown County Clerk

Project 2567

305 E. Walnut St. Room 120

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information

received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to

verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies

between wall clocks, watches, cell phones, etc. will not be honored.

Please make sure the outside package is clearly labeled with the project number and description of the project when mailing

bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.

Project 2567 RFB Air Cooled Condensing Unit Replacement at Syble Hopp

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