Project Controls and Project Management (PM/PC) SW for AUS

Agency: City of Austin
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541618 - Other Management Consulting Services
Posted Date: Feb 10, 2020
Due Date: Mar 24, 2020
Solicitation No: RFP 8100 GAZ3005
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Solicitation Details
Type: Request For Proposals (RFP)
Status: Open
Solicitation Number: RFP 8100 GAZ3005
Description: Project Controls and Project Management (PM/PC) SW for AUS
Summary: software solution and implementation services to be implemented at the Austin-Bergstrom International Airport in support of its Capital Improvement Program, Tenant Improvement Projects and numerous small Department projects
Basic Information
Contact Information
Authorized Contact Names:
Solicitation Specific
Questions:
Gil Zilkha
(512) 974-2500
purchinfo@austintexas.gov
Small Minority Business
Resources Questions:
John Wesley Smith
(512) 974-7758
john.wesley-smith@austintexas.gov
Dates, Times & Locations
Important Solicitation Dates:
Solicitation Published: 02/10/2020 07:20 AM
Response Due: Prior to 03/24/2020, 02:00 PM
Central Purchasing, 124 W 8th Street, Austin, TX 78701
Room/Suite 308
Response Opening: 03/24/2020, 03:00 PM
Central Purchasing, 124 W 8th Street, Austin, TX 78701
Room/Suite 308
Special Notes
Special Notes: Insurance is Required. Required
Attachments
Packet Download Files
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File Description Type Date
Bid Package Documents (Cover Sheet, 0400, etc.) pdf 02/10/2020 Download
Commodities
Associated Commodities
Description Code
LICENSE, APPLICATION SOFTWARE, MICROCOMPUTER 2081149
Trade Summary
Description Category Code
Application Software, Microcomputer Goods 20811
License, Application Software, Microcomputer Goods 2081149
Software Maintenance/Support Non-professional 92045

Attachment Preview

C I T Y O F A U S T I N, T E X A S
Purchasing Office
REQUEST FOR PROPOSAL (RFP)
OFFER SHEET
SOLICITATION NO: RFP 8100 GAZ3005
DATE ISSUED: February 10, 2020
COMMODITY/SERVICE DESCRIPTION: Project Controls and
Project Management Software Solution and Implementation
Services
REQUISITION NO.: RQS 8100 19110600107
COMMODITY CODE: 20811, 92045
PRE-PROPOSAL CONFERENCE TIME AND DATE: February
25, 2020, 10 am, local time
LOCATION: DEPARTMENT OF AVIATION,
2716 SPIRIT OF TEXAS DR., RM 157
AUSTIN, TEXAS 78719
FOR CONTRACTUAL AND TECHNICAL
ISSUES CONTACT THE FOLLOWING
AUTHORIZED CONTACT PERSON:
Gil Zilkha
PROPOSAL DUE PRIOR TO: March 24, 2020, 2:00 pm, local
time
PROPOSAL OPENING TIME AND DATE: March 24, 2020, 3:00
pm, local time
Contract Management Specialist IV
Phone: (512) 974-2696
E-Mail: Gil.Zilkha@austintexas.gov
LOCATION: MUNICIPAL BUILDING, 124 W 8th STREET
RM 308, AUSTIN, TEXAS 78701
LIVE SOLICITATION OPENING ONLINE: For RFP’s, only the
names of respondents will be read aloud
For information on how to attend the Solicitation Closing online,
please select this link:
http://www.austintexas.gov/department/bid-opening-webinars
When submitting a sealed Offer and/or Compliance Plan, use the proper address for the type of service desired,
as shown below:
Address for US Mail (Only)
Address for FedEx, UPS, Hand Delivery or Courier
Service
City of Austin
City of Austin, Municipal Building
Purchasing Office-Response Enclosed for Solicitation # RFP
8100 GAZ3005
P.O. Box 1088
Purchasing Office-Response Enclosed for Solicitation # RFP 8100
GAZ3005
124 W 8th Street, Rm 308
Austin, Texas 78767-8845
Austin, Texas 78701
Reception Phone: (512) 974-2500
NOTE: Offers must be received and time stamped in the Purchasing Office prior to the Due Date and Time. It is the
responsibility of the Offeror to ensure that their Offer arrives at the receptionist’s desk in the Purchasing Office prior
to the time and date indicated. Arrival at the City’s mailroom, mail terminal, or post office box will not constitute the
Offer arriving on time. See Section 0200 for additional solicitation instructions.
All Offers (including Compliance Plans) that are not submitted in a sealed envelope or container will not be considered.
Solicitation No. RFP 8100 GAZ3005
Page | 1
SUBMIT 1 ORIGINAL AND 1 ELECTRONIC COPY (USB FLASH DRIVE) OF YOUR RESPONSE
***SIGNATURE FOR SUBMITTAL REQUIRED ON PAGE 3 OF THIS DOCUMENT***
Solicitation No. RFP 8100 GAZ3005
Page | 2
This solicitation is comprised of the following required sections. Please ensure to carefully read
each section. By signing this document, you are agreeing to all the items contained herein and will
be bound to all terms.
SECTION
NO.
0100
0200 V2
0300
0400
0500
0600
0605
0700
0800
0805
0810 V2
0815
0835
0840
0900
0905
TITLE
STANDARD PURCHASE DEFINITIONS
STANDARD SOLICITATION INSTRUCTIONS, UPDATED JUNE 26, 2018
STANDARD PURCHASE TERMS AND CONDITIONS
SUPPLEMENTAL PURCHASE PROVISIONS
SCOPE OF WORK
PROPOSAL PREPARATION INSTRUCTIONS & EVALUATION FACTORS
LOCAL BUSINESS PRESENCE IDENTIFICATION FORM Complete and return
REFERENCE SHEET Complete and return if required
NON-DISCRIMINATION AND NON-RETALIATION CERTIFICATIONComplete and
return
NON-SUSPENSION OR DEBARMENT CERTIFICATION
NON-COLLUSION, NON-CONFLICT OF INTEREST, AND ANTI-LOBBYING
CERTIFICATION, UPDATED JUNE 26, 2018
LIVING WAGES CONTRACTOR CERTIFICATIONComplete and return
NONRESIDENT BIDDER PROVISIONS Complete and return
SERVICE-DISABLED VETERAN BUSINESS ENTERPRISE Complete and return
SUBCONTRACTING/SUB-CONSULTING UTILIZATION FORM Complete & return
SUBCONTRACTING/SUB-CONSULTING UTILIZATION PLAN Complete and return if
applicable
PAGES
5
11
14
9
24
8
2
1
2
1
2
1
1
1
1
3
Solicitation No. RFP 8100 GAZ3005
Page | 3
The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized
to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by
submitting and signing below, acknowledges that he/she has received and read the entire document packet
sections defined above including all documents incorporated by reference, and agrees to be bound by the
terms therein.
Company Name:
Company Address:
City, State, Zip:
Vendor Registration No.
Printed Name of Officer or Authorized Representative:
Title:
Signature of Officer or Authorized Representative:
Date:
Email Address:
Phone Number:
* Proposal response must be submitted with this signed Offer sheet to be considered for
award
Solicitation No. RFP 8100 GAZ3005
Page | 4
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE DEFINITIONS
Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used
in the Contract, the UCC definition shall control, unless otherwise defined in the Contract.
1. Addendum - a written instrument issued by the Contract Awarding Authority that modifies or
clarifies the Solicitation prior to the Due Date. “Addenda” is the plural form of the word.
2. Alternate Offers - multiple Offers with substantive variations from the same Offeror in response to a
Solicitation.
3. Appropriate, Appropriated, or Appropriation - the adoption by the City Council of a budget for a
fiscal year that includes payments to be made under the Contract during the respective fiscal year.
4. Authorized City Representative - a person designated by the City Manager to act for the
Contract Awarding Authority.
5. Best Offer - the best evaluated Offer in response to a Request for Proposals or Request for
Qualification Statements.
6. Best Offeror - the Offeror submitting the Best Offer.
7. Bid - a complete, properly signed response to an Invitation for Bid, which if accepted, would bind the
Bidder to perform the resultant Contract.
8. Bidder - a person, firm, or entity that submits a Bid in response to an Invitation for Bid. Any
Bidder may be represented by an agent after submitting evidence demonstrating the agent’s
authority. The agent cannot certify as to his own agency status.
9. Bid Guaranty a form of security assuring that the bidder (a) will not withdraw the Bid within the period
specified for acceptance, and (b) will execute a Contract and furnish required bonds and any necessary
insurance within the time specified in the Solicitation, unless a longer time is allowed by the City. The
guarantee will be returned to the Bidder upon execution of a Contract.
10. Bid Sheet - a document, signed and dated by a Bidder, containing unit and extended bid prices for all
goods and/or services, identified by item numbers and descriptions, for which Bids are being submitted
11. Business Entity any entity recognized by law through which business is conducted, including a sole
proprietorship, partnership, or corporation.
12. Central Purchase Order (CT) - a financial system document issued by the Contract Awarding
Authority to encumber funds to pay for the deliverables identified in a Contract.
13. City - the City of Austin, a Texas home-rule municipal corporation.
14. Compliance Plan - is defined in chapter 2-9 of the City Code.
15. Construction - the construction, repair, rehabilitation, alteration, conversion or extension of buildings,
parks, utilities, streets or other improvements or alterations to real property.
16. Contract - a binding legal agreement between the City and the Offeror. The Contract includes, without
limitation, the Solicitation, the Offer submitted in response to the Solicitation, the Contract award, the
Standard Purchase Terms and Conditions, Supplemental Terms and Conditions if any, Specifications,
and any addenda and amendments thereto. Any inconsistency or conflict in the Contract documents
shall be resolved by giving precedence in the following order:
Section 0100, Standard Purchase Definitions
1
Revised 12/22/15

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