Project Based Vouchers 2020

Agency: Housing Authority of the City of Pittsburgh
State: Pennsylvania
Type of Government: State & Local
NAICS Category:
  • 925110 - Administration of Housing Programs
Posted Date: Jun 30, 2020
Due Date: Jul 9, 2020
Solicitation No: RFP/RFQ#RFP #125-19-20
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Project Based Vouchers 2020

RFP/RFQ#RFP #125-19-20

OPEN

The Housing Authority of the City of Pittsburgh (“HACP”) requests proposals from qualified property owners and/or developers (including non-profits and Community Development Corporations) under the Project-Based Voucher (“PBV”) Program.  The HACP’s PBV program is designed to conform to the Project-Based Voucher Program Final Rule published on October 13, 2005, Federal Regulations at 24 CFR Part 983 as modified by the Housing and Economic Recovery Act of 2008 (Federal Register Notice 73 FR 71037), other applicable Notices from the Department of Housing and Urban Development, the implementing provisions of the Housing Opportunity Through Modernization Act of 2016 (Federal Register Notices 82 FR 2458 and 82 FR 32461).

Issue Date:

Jun 15, 2020 07:52 am

Meeting Date:

Jun 25, 2020 11:00 am

Deadline Date:

Jul 9, 2020 11:00 am

Procurement Details:

HACP will consider award of approximately 200 units of housing under this solicitation to be awarded to the successful property owners and/or developers.

HACP is undertaking this solicitation to expand the available housing choices for low and moderate income families in Pittsburgh; to spur development of quality housing in areas where HACP is planning or undertaking redevelopment, where quality housing affordable to such households is not readily available, in neighborhoods of opportunity, and to expand the availability of affordable, quality rental housing in a tightening local real estate rental market.

The only assistance available and to be considered through this process is PBV assistance. Any other elements of a proposed project, such as use of HACP or other publicly or privately owned property, or a need for gap or other financing support beyond the project based voucher assistance, should be addressed separately from the proposals submitted in response to this RFP.

There is no gap funding or other financing support available through this solicitation! Owners/developers seeking gap financing in addition to Project Based Voucher assistance should respond to HACP’s separate RFP for PBV plus Gap financing.

Potential respondents are encouraged in the strongest possible terms to review this RFP carefully, as some provisions have changed from prior solicitations, and to attend the pre-submission conference.

Contact Information:

Mr. Kim Detrick – Procurement Director/Chief Contracting Officer

Housing Authority of the City of Pittsburgh

100 Ross Street 2nd Floor Suite 200

Pittsburgh, PA 15219

412.643.2832

412.456.5007 fax

kim.detrick@hacp.org

Question Deadline:

Jun 26, 2020 11:00 am

Bid Instructions:

Housing Authority of the City of Pittsburgh

Procurement Department

100 Ross Street 2nd Floor Suite 200

Pittsburgh, PA 15219

Categories:

Accessibility Materials, Accessibility/UFAS/504 Consulting, Answering Service, Appliances, Appraisals, Architects and Engineers, Audio/Video Training, Auditing, Banking, Bio-Hazard Clean-up, Building Materials, Cabinets, Carpet Cleaning, Catch Basin/Sewer Clean-Out, Civil Engineering, Cleaning/Janitorial, Collections, Communications/Fiber Optic, Concrete Work, Construction Management, Consultants, Contractors, Dance Instructor, Deck Cleaning, Demolition Services, Developers, Development Services, Document Storage and Management, Doors, Drivers Education/Training, Driveway Sealing, Drug Screening/Pre-Employment Physicals, Duct Cleaning, Electrical, Electrical, Electrical Engineering, Elevator, Elevator Consulting, Elevator Repair, Emergency Generator, Environmental Engineering/Consulting, Excavation/Hauling, Fence Installation and Repair, Financial, Fire Extinguisher Testing and Certification, Fire Monitoring and Suppression, Fire Panel Service, Fitness Instructor, Flooring, Flooring, Food/Catering, Gas Line Repair/Replacement, General, General, General A&E Services, General Maintenance, General/Maintenance Materials, Geo-Technical Engineering, Hand Tools, Hardware, Hardware, HazMat Abatement, HVAC, Inspections, Insurance, Interior Design, Internet/Telephone Providers, Interpretation and Translation, Investigative Services, Investment Advisor, Janitorial, Landscape Architect, Landscaping, Laundry Equipment, Legal, Legal / Attorney, Legislative and Regulatory Monitoring, Locks and Keys, Lumber, Mail Test 1, Mail Test 2, Materials Suppliers, Mechanical Engineering, Mediation, Moving Services, Office Furniture/Products, Office Supplies, Other Partners, Other Vendors/Suppliers, Paint, Painting, Pavement Marking, Pest Control, Plumbing, Plumbing, Printing/Graphic Design Services, Professional Services, Property Management, Property Management, Quality Control/Testing Services, Real-Estate Services, Recruitment, Refuse Containers Manufacturer, Refuse/Roll Off Container Services, Regulatory/Compliance, Retaining Walls, Roof and Siding Repairs, Roofing Consulting, Safety, Safety/Signs, Security and Safety, Site Services, Site Services, Snow Removal, Software, Software and IT Equipment/Services, Specialized Equipment, Structural Engineering, Support, Technical, Temporary Staffing, Tile, Tool and Equipment Suppliers, Training, Training, Transcription, Transportation, Tree Trimming, Urban Planning, Utilities/Energy Management, Vehicle Repairs, Vehicles, Vending Machine Services, Welding, Windows and Window Parts
Procurement Documents

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Jun 30, 2020

Attachment Preview

Housing Authority of the City of Pittsburgh
RFP#125-19-20 PBV 2020
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
REQUEST FOR PROPOSALS
PROJECT-BASED VOUCHER PROGRAM 2020
RFP#125-19-20
Due Dates:
July, 9 2020
at 11:00 am
To: Mr. Kim Detrick
Procurement Director/
Chief Contracting Officer
Office of Procurement
100 Ross Street
2nd Floor, Suite 200
Pittsburgh, PA 15219
1
Housing Authority of the City of Pittsburgh
Section I
INTRODUCTION
RFP#125-19-20 PBV 2020
The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42
U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of the Commonwealth of
Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with
providing “affordable decent, safe and sanitary housing for low-income persons.”
The HACP has approximately 300 employees and serves over 20,000 residents. The Authority itself
maintains or oversees approximately 4000 units of rental housing either directly or through private
management companies; and, through its Housing Choice Voucher program, funds the rental of more
than 5500 other units of privately owned housing.
Major operational departments include Management, Maintenance, Occupancy, Housing Choice
Voucher, and Modernization & Development. Major administrative departments include Legal,
Finance, Information Technology, and Human Resources. Our public and community relations
departments are Community Affairs and Resident Self-Sufficiency. All departments work together to
achieve the goals of the Authority that are set by the Board of Commissioners. Day to day decision-
making rests with the Executive Director, who reports to the Board of Commissioners on a regular
basis.
The Housing Authority of the City of Pittsburgh (“HACP”) requests proposals from qualified property
owners and/or developers (including non-profits and Community Development Corporations) under
the Project-Based Voucher (“PBV”) Program. The HACP’s PBV program is designed to conform to
the Project-Based Voucher Program Final Rule published on October 13, 2005, Federal Regulations at
24 CFR Part 983 as modified by the Housing and Economic Recovery Act of 2008 (Federal Register
Notice 73 FR 71037), other applicable Notices from the Department of Housing and Urban
Development, the implementing provisions of the Housing Opportunity Through Modernization Act of
2016 (Federal Register Notices 82 FR 2458 and 82 FR 32461).
Any questions regarding this Request for Proposals should be in writing and directed to:
Mr. Kim Detrick – Procurement Director/Chief Contracting Officer
Housing Authority of the City of Pittsburgh
Procurement Department
100 Ross Street 2nd Floor Suite 200
Pittsburgh, PA 15219
412.456.5116 Option 1
412.456.5007 fax
kim.detrick@hacp.org
A complete proposal package may be obtained from:
Business Opportunities Section of the HACP website, www.hacp.org
2
Housing Authority of the City of Pittsburgh
RFP#125-19-20 PBV 2020
Following are the Key Dates associated with this Request for Proposals:
July 9, 2020
11:00 a.m.
Deadline for Submission of Proposals
Kim Detrick – Procurement Director
Housing Authority of the City of Pittsburgh
100 Ross Street 2nd Floor, Suite 200
Pittsburgh, PA 15219
June 25, 2020
11:00 a.m.
Pre-submission Meeting:
will be held via call in:
Join the audio conference by phone:
United States - Washington, DC
+1.202.602.1295
Access Code 598-776-271#
June 26, 2020
11:00 a.m.
Deadline for the submission of written
questions.
**Deadlines are subject to extension at HACP discretion and will be communicated as an addendum to
this solicitation.
In response to the COVID-19 Pandemic, HACP will also accept online submissions for this Request
for Proposals in addition to accepting submissions at our 100 Ross Street office. For respondents
wishing to submit online, please go to the following web address to upload documents:
RFP #125-19-20 Project Based Vouchers 2020
Please include your name and email address when prompted before submitting, and upload all relevant
attachments in the same document . Formatting for online submission should be organized in the same
manner as if submitting the information via CD or flash drive. The title of the uploaded proposal shall
be as follows:
[Full Company Name]_RFP #125-19-20_Technical Proposal
In the unlikely event your proposal is too large to be uploaded as a single file, add: _Part-1, _Part-2…
etc. to the end of the file name.
In addition to the electronic submittal above, the Housing Authority of the City of Pittsburgh will be
accepting physical proposals dropped off in person only from 8:00 AM until the closing time of
11:00 AM on July 9, 2020 in the lobby of 100 Ross St. Pittsburgh, PA 15219. Proposals may still be
mailed via USPS at which time they will be Time and Date Stamped at 100 Ross Street 2nd Floor,
Suite 200, Pittsburgh, PA 15219. All proposals must be received no later than July 9, 2020 at 11:00
a.m., regardless of the selected delivery mechanism.
3
Housing Authority of the City of Pittsburgh
RFP#125-19-20 PBV 2020
Section II
SCOPE OF SERVICES
HACP will consider award of approximately 200 units of housing under this solicitation to be awarded
to the successful property owners and/or developers.
HACP is undertaking this solicitation to expand the available housing choices for low and moderate
income families in Pittsburgh; to spur development of quality housing in areas where HACP is
planning or undertaking redevelopment, where quality housing affordable to such households is not
readily available, in neighborhoods of opportunity, and to expand the availability of affordable, quality
rental housing in a tightening local real estate rental market.
The only assistance available and to be considered through this process is PBV assistance. Any
other elements of a proposed project, such as use of HACP or other publicly or privately owned
property, or a need for gap or other financing support beyond the project based voucher assistance,
should be addressed separately from the proposals submitted in response to this RFP.
There is no gap funding or other financing support available through this solicitation!
Owners/developers seeking gap financing in addition to Project Based Voucher assistance should
respond to HACP’s separate RFP for PBV plus Gap financing.
Potential respondents are encouraged in the strongest possible terms to review this RFP
carefully, as some provisions have changed from prior solicitations, and to attend the pre-
submission conference.
DESCRIPTION OF PBV PROGRAM
Through the PBV program, HACP will enter into housing assistance payment contracts with selected
property owners/developers for designated rental units for a term of up to twenty years subject to
funding availability. Housing assistance subsidies will be provided while eligible families occupy the
rental housing units and the units meet other program standards. HACP’s published subsidy
standards (See Attachment 1) will determine the appropriate unit size for the family size and
composition. Please note that HACP is NOT applying Small Area Fair Market Rents to PBV’s.
HACP is now seeking proposals for PBV assistance for existing, rehabilitated or newly constructed
housing units. Except for existing units, the housing units that will be rehabilitated or newly
constructed after this RFP’s award must be developed pursuant to a to-be-executed PBV Agreement to
Enter into HAP Contract (AHAP). Certain types of housing units and/or developments are not eligible
for PBV assistance including:
Shared housing;
Units on the grounds of a penal, reformatory, medical, mental, or similar public or private
institution;
Nursing homes or facilities providing continuous psychiatric, medical, nursing service, board
and care, or intermediate care. However, HACP may approve assistance for a dwelling unit in
an assisted living facility that provides home health care service such as nursing and therapy for
residents of the housing;
4
Housing Authority of the City of Pittsburgh
RFP#125-19-20 PBV 2020
Units that are owned or controlled by an educational institution or its affiliate and designed for
occupancy by the students of the institution;
Manufactured homes;
Transitional housing;
Owner-occupied housing units;
Units occupied by an ineligible family at the time of proposal submission or prior to execution
of the Housing Assistance Payment (HAP) contract; however, HACP will accept proposals for
existing properties with a limited number of currently ineligible households.
Units for which construction or rehabilitation commenced prior to execution of the Agreement
to enter into a Housing Assistance Payments contract (AHAP).
Subsidized housing unit types determined ineligible in accordance with HUD regulations.
These include, but are not limited to, public housing units; units subsidized with any other form
of Section 8 assistance; units subsidized with any governmental subsidy that covers all or part
of the operating costs of the housing; units subsidized with rental assistance under Section 236,
Section 521 or Section 101; units subsidized with Section 202 including supportive housing for
the elderly; units subsidized under Section 811; units subsidized with any form of tenant-based
rental assistance as defined at 24 CFR 982.1(b)(2) including units subsidized with such
assistance under the HOME program; and, units with any other duplicative federal, state or
local housing subsidy as determined by HUD or HACP.
Existing and Occupied Units subsidized with Low Income Housing Tax Credits or other Tax
Credits that are within the tax credit compliance period.
Additional Restrictions and Limitations on the Use of Project Based Voucher Assistance under
HUD Income Mixing Requirements:
The number of PBV assisted units in the project cannot exceed the greater of 25 units or 25
percent (25%) of the total number of dwelling units in the project. The only currently available
exceptions to this cap are:
a. Units exclusively serving elderly families (head, co-head, spouse or sole members is
62 years of age or older).
b. Units made available specifically for households eligible for supportive services
available to all households of the project such as families with a household member
with a disability, as well as other populations. This exception is designed for
housing with linked supportive services for various special needs populations that
have a preference for families requiring the available services. See HUD
regulations at 24 CFR 983.56 as amended by notices implementing HOTMA, as
referenced above.
c. Projects in a census tract with a poverty rate of 20 percent or less, as determined in
the most recent American Community Survey 5-year estimates, are subject to an
alternate cap of the greater of 25 units or 40 percent of the total number of dwelling
units in the project.
Please note that Federal Register Notice 82 FR 32461 published July 14, 2017, states that a PHA may
not rely solely on participation in or availability of a Family Self-Sufficiency Program for the unit to
meet the supportive services exception.
5

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