Project 2549B RFB Museum Building Controls Upgrade
| Agency: | Brown County |
|---|---|
| State: | Wisconsin |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | May 10, 2023 |
| Due Date: | May 22, 2023 |
| Solicitation No: | Project 2549 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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Museum Building Controls Upgrade, Brown County Project #2549B
LEGAL NOTICE
Brown County is accepting bids for building control upgrades at the Museum located in Green Bay, WI. A non-
mandatory pre-bid site visit is scheduled for Wednesday, May 10, 2023, at 9:00am CDT. Specifications are available on-
line at: www.browncountywi.gov Departments > Purchasing > Open Projects > Project 2549B and DemandStar at:
www.demandstar.com
All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CDT
on Monday, May 22, 2023. Submit in a sealed envelope marked “Project 2549B”. A public bid opening (no in-person)
will be conducted via WebEx. Call-in information will be provided via addendum. Brown County reserves the right to
accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not be
accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.
Published by Authority of
Museum
By Patrick W. Moynihan, Jr.
Brown County Clerk
Museum Building Controls Upgrade, Brown County Project #2549B
Request for Bid (RFB)
(Public Works Project Over $25,000)
For
Brown County
Museum Building Controls Upgrade
Project # 2549B
Published Date: May 1, 2023
Bidder’s Proof of Responsibility Form May 17, 2023
Deadline (only required from the
contractor submitting the bid) must be
emailed prior to bid opening to:
bcpurchasing@browncountywi.gov
Failure to provide by required date will
result in the automatic rejection of submitted
bid. Even if you have recently submitted this
form on a previous project, submittal is
required for every project requesting the
form.
Bid Response Deadline: May 22, 2023
11:00 Local Time
AM
CDT
11:00 Local Time
AM
CDT
To: Brown County Clerk
Museum Building Controls Upgrade, Brown County Project #2549B
Table of Contents
LEGAL NOTICE .................................................................................................................................................................................................. 1
Museum Building Control Upgrades ........................................................................................................................................................ 2
Project # 2549B ............................................................................................................................................................................................... 2
RFB PROJECT DETAILS .................................................................................................................................................................................. 4
1. General ............................................................................................................................................................................... 4
2. Addendums......................................................................................................................................................................... 4
3. RFB Tentative Project Timeline........................................................................................................................................... 4
4. RFB Non-Mandatory Pre-bid Site Visit: May 10, 2023 at 9:00am....................................................................................... 4
5. RFB Questions Due: May 12, 2023 by 3:00pm ................................................................................................................... 4
6. RFB Questions & Answers Published Date: May 16, 2023 by 3:00pm................................................................................ 5
7. RFB Due Date & Delivery Address Details: May 22, 2023 by 11:00am............................................................................... 5
8. RFB Selection Criteria ......................................................................................................................................................... 6
9. Award Notification.............................................................................................................................................................. 6
10. RFB Format & Submission Requirement............................................................................................................................. 6
11. Bond Requirements for this Project ................................................................................................................................... 6
12. RFB Method of Payment..................................................................................................................................................... 6
13. Financial Verification .......................................................................................................................................................... 7
14. Other................................................................................................................................................................................... 7
15. RFB Attachments ................................................................................................................................................................ 7
Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8
Attachment B: RFB Cost Sheet .................................................................................................................................................................... 9
Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 11
Attachment D: RFB Appeals ..................................................................................................................................................................... 12
Attachment E: Contract Insurance Requirements ........................................................................................................................... 13
Attachment F: BIDDER’S CERTIFICATE ................................................................................................................................................ 15
Attachment G: BIDDER’S PROOF OF RESPONSIBILITY ................................................................................................................... 16
Attachment H: NON-Professional Standard Contract Template ................................................................................................ 19
Signature Page .............................................................................................................................................................................................. 26
Museum Building Controls Upgrade, Brown County Project #2549B
RFB PROJECT DETAILS
1. General
It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the “Contractor” for building
control upgrades at the Museum. All contractors are responsible for any addendums issued for this project. County retains
the right to award multiple contracts on this project.
2. Addendums
DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors
are registered and have downloaded the project details.
REGISTER at NO CHARGE at www.demandstar.com
Brown County Website: When an open project is posted, Brown County is not able to track who downloads project
information off our website. Vendors who download project information must monitor our website for any addendums that
may be issued.
All projects are posted on the County website. Not all projects are posted on the DemandStar website.
3. RFB Tentative Project Timeline
RFB Published
RFB Public Notice Advertised
RFB Non-Mandatory Pre-bid Meeting
RFB Questions Due
RFB Questions & Answers Published
Bidder’s Proof of Responsibility Form
Must be emailed to bcpurchasing@browncountywi.gov
RFB Responses Due from Vendors via mail
Including Bidder’s Certificate Form
Ed&Rec Committee Pre-Approval to Contract
PD&T Committee Pre-Approval to Contract
County Board Approval to Contract
Send out Thank You & Intent to Award Letters by
Obtain all required signatures on Contract by
Date
May 1, 2023
May 1 & 8, 2023
May 10, 2023
May 12, 2023
May 16, 2023
May 17, 2023 (Due at
least 5 days before RFB
Responses are due)
May 22, 2023
June 7, 2023
June 27, 2023
July 19, 2023
July 24, 2023
August 4, 2023
Time
(CST)
9:00 AM
3:00 PM
3:00 PM
11:00 AM
11:00 AM
4. RFB Non-Mandatory Pre-bid Site Visit: May 10, 2023, at 9:00am
Site visits are based on the date & time listed in the Tentative Project Time Line above
Contractors meet at
Main lobby/entrance to the Museum at 210 Museum Place, Green
Bay, WI 54303
Site Visit conducted by:
Heather Reif and Tom Hermes
Site Visit contact phone number for
Heather (920-448-4554) (Tom) 920-662-2154
questions:
5. RFB Questions Due: May 12, 2023, by 3:00pm
Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no
later than the due date.
• Questions can be delivered via email to: bcpurchasing@browncountywi.gov
Museum Building Controls Upgrade, Brown County Project #2549B
• Questions MUST be clearly marked in the subject line: “Questions for Project # 2549A”
MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED
6. RFB Questions & Answers Published Date: May 16, 2023, by 3:00pm
Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.
• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >
Open Projects
• AND on the DemandStar website at: www.demandstar.co
It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the
website can be made to (920) 448-4040.
7. RFB Due Date & Delivery Address Details: May 22, 2022, by 11:00am
Responses are due to Brown County Clerk no later than the Due Date.
Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.
IMPORTANT: Hand delivery of bids is accepted. Bid opening will still be conducted via
WebEx. No in-person bid opening.
Hard copy project information:
• Must be in Sealed envelope
• Must be clearly marked with perspective project #2549A on the outside of the sealed envelope in the lower left-hand
corner
• Must be received, dated & time stamped by the due date
• Refer to section #10 for format and submission requirements
Project Requirements:
• No fax or email bid accepted
• No bid may be withdrawn for ninety (90) days
• Pricing is to remain firm for a minimum of ninety (90) days
Bid opening will be via WebEx (no in-person bid opening). An addendum will be issued providing the
required call-in information
Delivery Address for Hand Delivered, DHL,
FedEx, Mail, UPS, USPS, etc.
Brown County Clerk
Project 2549A
305 E. Walnut St. Room 120
Green Bay, WI 54301
Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information
received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to
verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies
between wall clocks, watches, cell phones, etc. will not be honored.
Please make sure the outside package is clearly labeled with the project number and description of the project when mailing
bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.
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IMPORTANT NEWS & UPDATES: THE DIVISION OF FACILITIES DEVELOPMENT (DFD) WILL NOW BE
State Government of Wisconsin
Bid Due: 10/04/2023