Professional Engineering and Right of Way Services

Agency: Town of Mooresville
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Apr 7, 2020
Due Date: Apr 30, 2020
Solicitation No: 301-20-02
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Title: Professional Engineering and Right of Way Services

Deadline: 4/30/2020 4:00 PM (Eastern Standard Time)

Status: Open

Solicitation Number: 301-20-02

Description: The Town of Mooresville (Town) plans to implement several improvements to its transportation infrastructure, based on recent locally administered project fund awards and board directed improvements for Transportation-related projects. Projects vary in complexity and scope. While the Town employs several qualified engineers and inspectors, time limitations preclude all design, right-of-way acquisition, construction administration and inspection services from being completed in-house. The Town is seeking to prequalify firms whose combination of experience and personnel will provide timely, cost-effective professional services. Pre-qualified firms will then be eligible to enter into project-specific agreements for services on an as-needed basis as determined by the Town.

Documents:

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REQUEST FOR QUALIFICATIONS FOR P RO F ESSI ON AL
ENGINEERING AND RIGHT OF WAY SERVICES FOR THE
TOWN OF MOORESVILLE
TITLE:
PROFESSIONAL ENGINEERING AND RIGHT OF
WAY SERVICES FOR V A R I O U S
TRANSPORTATION IMPROVEMENT
PROJECTS
RFQ NUMBER
301-20-02
ISSUE DATE:
April 6, 2020
ISSUING AGENCY:
TOWN OF MOORESVILLE
ENGINEERING SERVICES DEPARTMENT
2523 CHARLOTTE HIGWAY
MOORESVILLE, NC 28117
ALL INQUIRIES:
PROPOSAL DUE:
JONATHAN YOUNG, PE
ENGINEERING
SERVICES DIRECTOR
(704) 799-4065
JYOUNG@MOORESVILLENC.GOV
April 30, 2020 at 4:00 P.M.
I. Introduction
The Town of Mooresville (Town) plans to implement several improvements to its
transportation infrastructure, based on recent locally administered project fund awards
and board directed improvements for Transportation-related projects. Projects vary in
complexity and scope. Representative project scopes are as follows:
Addition of dedicated right- and left- turn lanes at an intersection with associated
traffic signal modifications and possible existing railroad crossing modifications.
Widen existing roadway to median-divided multi-lane facility.
Curb, gutter and sidewalk improvements to existing 2 lane, ribbon section roads.
New roadway alignment with connections to existing roadway facilities.
New greenway or shared-use paths.
Capacity Analysis (intersections, corridors, freeways, interchanges, roundabouts)
Signal warrant analysis and signal design services.
Traffic impact analysis and traffic forecasting.
Feasibility studies
Page 1 of 7
TOWN OF MOORESVILLE REQUEST FOR LETTERS OF INTEREST FOR
PROFESSIONAL ENGINEERING AND RIGHT OF WAY SERVICES
While the Town employs several qualified engineers and inspectors, time limitations
preclude all design, right-of-way acquisition, construction administration and inspection
services from being completed in-house. The Town is seeking to prequalify firms whose
combination of experience and personnel will provide timely, cost-effective professional
services. Pre-qualified firms will then be eligible to enter into project-specific agreements
for services on an as-needed basis as determined by the Town.
II. Minimum Qualifications
Any firm wishing to be considered must be properly registered with the Office of the
Secretary of State and with the North Carolina Board of Examiners for Professional
Engineers and Land Surveyors. Right-of-way sub-consultants must be properly registered
with the Office of the Secretary of State and must have an active Corporate NC Real Estate
License for acquisitions assignments. Any firm proposing to use corporate subsidiaries or
subcontractors must include a statement that these companies are properly registered. It is
the responsibility of each firm to adhere to all laws of the State of North Carolina.
The Consultant will be responsible for providing engineers and technicians with the
appropriate skills and qualifications to ensure contract compliance. The Engineers
performing the work and in responsible charge of the work must be registered
Professional Engineers in the State of North Carolina and must have a good ethical and
professional standing. All right-of-way agents assigned to negotiate parcels must have an
active NC Real Estate License and must have a good ethical and professional standing. The
appraisal reviewer shall be on North Carolina Department of Transportation (NCDOT)
approved state certified reviewer appraiser list. The Contractor may request its state
certified review appraiser to be added to the approved state certified reviewer appraiser
list, subject to approval by the NCDOT State Appraiser. It will be the responsibility of the
Consultant to verify the registration of any corporate subsidiary or subcontractor prior
to submitting a project- specific proposal.
The Consultant and all subconsultants must be on the North Carolina Department of
Transportation (NCDOT) pre-qualified list in work areas required to perform the
proposed scope of work as of the submittal date above. Additionally, the Consultant, and
all subconsultants, will be required to maintain this pre-qualification throughout the
duration of any project-specific Agreement for Services.
Right-of-way subconsultants must be on the NCDOT pre-qualified list to perform ALL the
work codes for the RIGHT OF WAY UNIT listed below as of the proposal submittal deadline
date. Additionally, the Consultant and all subconsultants will be required to maintain this
pre-qualification throughout the duration of any project-specific Agreement for Services.
Work Codes required are:
00192 Right-of-Way Appraisals
00194 Right-of-Way Negotiators
00185 Relocation Reviews
00186 Relocation Assistance
00170 Property Management
00168 Project Management
Page 2 of 7
TOWN OF MOORESVILLE REQUEST FOR LETTERS OF INTEREST FOR
PROFESSIONAL ENGINEERING AND RIGHT OF WAY SERVICES
The firm must have the financial ability to undertake the work and assume the liability. The
selected firm(s) will be required to furnish proof of Automobile Liability, General
Commercial Liability, and Professional Liability insurance coverages in the minimum
amount of $1,000,000.00 each and Workers’ Compensation insurance with minimum
coverages as required by the State of North Carolina Statutes.
The firm(s) must have an adequate accounting system to identify costs chargeable to the
project.
Even though specific DBE/MBE/WBE goals are not required for these projects, the
NCDOT and the Town are committed to providing opportunity for small and
disadvantaged businesses to perform on its contracts through established Department
goals. The Consultant and subconsultants shall not discriminate based on race, religion,
color, national origin, age, disability or sex in the performance of any contract entered
under this pre-qualification process.
III. Description of Services
An agreement for services will be entered into on a project by project basis with selected firms.
Project scopes may include design, surveying, right-of-way acquisition, construction
administration and inspection services or any combination thereof.
State and Federal funds will be utilized for several projects. As such, experience in complying
with the NCDOT’s federally funded municipally managed process according to the “Local
Programs Management Handbook” is necessary.
Design Professional services may include:
Preliminary Engineering/Traffic Analysis
Survey Services
Environmental Documentation (Categorical Exclusion)
Hydraulic Analysis
Preparation of easement and/or right-of-way maps
Subsurface utility investigation
Design of ancillary utility relocations
Preparation of Construction Documents
Preparation of Regulatory permit applications
Participation in Public Meetings
Technical assistance during construction
Coordination with outside agencies such as NCDOT, Federal Highway
Administration (FHWA), Private Utility companies, North Carolina Department
of Environmental Quality (NCDEQ), Army Corps of Engineers or Norfolk
Southern
The consultant must be able to deliver all possible services for acquiring all the property
rights required for each project assignment. The acquisitions will include but are not
necessarily limited to: Fee Whole parcels, Fee Partial parcels, Various Permanent
Easements and Temporary Construction Easements. In addition, the consultant will
perform the necessary relocations required for the assigned project.
The consultant will be required to perform Right-of-Way Services based on an assigned
Page 3 of 7
TOWN OF MOORESVILLE REQUEST FOR LETTERS OF INTEREST FOR
PROFESSIONAL ENGINEERING AND RIGHT OF WAY SERVICES
task authorization, for the completion of the task or project in accordance with G.S. 136-
28.1 of the General Statutes of North Carolina, as amended, and in accordance with the
requirements set forth in the Uniform Appraisal Standards and General Legal Principles
for Highway Right of Way, the North Carolina Department of Transportation's Right of
Way Manual, the North Carolina Department of Transportation's Rules and Regulations
for the Use of Right-of-Way Consultants, the Code of Federal Regulations, and Chapter
133 of the General Statutes of North Carolina from Section 133-5 through 133-18, hereby
incorporated by reference, including the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended.
Right-of-Way services may include:
• Provide appraisal reviews complying with NCDOT’s Uniform Appraisal Standards
and General Legal Principles for Highway Right-of-Way Acquisitions. The reviewer
shall determine that the appraisal meets NCDOT’s guidelines and requirements,
conforms to acceptable appraisal standards and techniques, does not include any
non-compensable items or exclude any compensable items and that the value
conclusions are reasonable and based on facts presented in the appraisal. The
reviewer has the authority to approve, adjust, request additional data or corrections,
not to recommend and to request another appraisal.
Prepare, execute and record documents with the Register of Deeds conveying title
to acquired properties to the Town or NCDOT as appropriate for each task.
Deliver all executed and recorded deeds and easements to the Town.
All reports, surveys, studies, specifications, memoranda, estimates, and other
documents relative to the completion of the task, including a right-of-way project
tracking report and right-of-way quality control plan, or secured by and for the
consultant shall be furnished and delivered to the Town and shall remain the
property of the Town for use for any public purpose without compensation to the
consultant.
With respect to the payments, costs and fees associated with the acquisition of right
of way in this contract or other services, the Town shall be responsible for only direct
payments to property owners for negotiated settlements, recording fees, any
relocation benefits, and deposits and fees associated with the filing of
condemnation. The Town shall assume responsibility for all costs associated with
the litigation of condemned claims, including testimony by the appraiser(s).
IV. Submittal Requirements
Consulting firms interested in performing the work as described are asked to submit one (1)
signed original and four (4) copies, a digital version on a thumb drive along with an emailed
electronic copy of a Qualifications Package no later than 4:00 PM, on Thursday April
30, 2020 by:
Mail:
Town of Mooresville
Engineering Services Department
2523 Charlotte Highway
Mooresville, NC 28117
Page 4 of 7
TOWN OF MOORESVILLE REQUEST FOR LETTERS OF INTEREST FOR
PROFESSIONAL ENGINEERING AND RIGHT OF WAY SERVICES
Attn: Jonathan Young, PE
E-Mail:
Jonathan Young, PE
jyoung@mooresvillenc.gov
Electronic RFQ’s should be submitted in .pdf format using software such as Adobe,
CutePDF PDF Writer, Docudesk deskPDF, etc.
The Qualifications Package should consist of a bound document including a cover letter
and the two tabbed sections described below. Due to demands on the time of Town Staff,
limit your submittal to 20 pages and number all pages. Longer submissions will be
removed from consideration. Sub-tabs or dividers are acceptable within the required tabs
and do not count toward the page limit. The cover letter must identify a contact person for
questions during the RFQ selection process and provide contact information including
telephone number, fax, email and postal address. The cover letter must also clearly
indicate whether the firm is submitting a proposal for all services, or only Design or
Construction Professional services.
TAB ONE: INFORMATION ABOUT THE TEAM
Please provide the following information in the following order under Tab One:
1. Identify the legal entity that would enter into the contract with the Town and include
location of company headquarters, location of local office, type of business (sole
proprietorship, partnership, or corporation), state of incorporation or organization,
Federal Employer Identification Number, and the name and title of the person
authorized to enter into an agreement.
2. Provide documentation of NCDOT pre-qualification. Include all pre-qualified
NCDOT Work Codes.
3. Provide an organizational chart identifying members of a representative team
including sub-consultants who would likely be assigned to a project. The chart should
clearly define the roles and responsibilities of the various team members.
4. Provide project-specific references for your team. Include only contracts performed
in the past (8) years by the firm for services that were similar in size or type to the
representative projects. Provide a brief description of the project scope as well as a
description of the firm’s involvement in the project. List the date services were
performed, name, address and phone number of the individual representative
possessing knowledge of the firm’s work, and total time period involved.
5. Provide a statement indicating the firm’s ability and willingness to negotiate in good
faith a contract(s) for professional services with the Town. Notwithstanding, any
contract shall meet all applicable federal, state and local laws in place at the time of
such contract.
6. Provide a statement regarding the firm’s possible conflicts of interest for the work.
TAB TWO: INFORMATION REGARDING THE SERVICES
Please provide the following information in the following order under Tab Two:
1. Indicate the number of professional staff available and qualified to perform services.
Include detailed background information for each key member of the team including:
Page 5 of 7

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