Prison Management System Software

Agency: Hall County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 511210 - Software Publishers
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Sep 15, 2019
Due Date: Oct 11, 2019
Solicitation No: #40-013
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: #40-013
Bid Title: Prison Management System Software
Category: Bids & Proposals
Status: Open



Date Issued: September 13, 2019 RFP #40-013

Sealed submittals from firms will be received by the Purchasing Division of the Hall County Board of Commissioners at 2875 Browns Bridge Road, 4th. Floor – Financial Services, Gainesville, GA 30504 until 3:00 pm, legally prevailing time, on Friday, October 11, 2019 for:

Prison Management System Software

The names of the Companies submitting proposals will be publicly read at the Hall County Government Building, 2875 Browns Bridge Road, 4th Floor in the Financial Training Room at 3:00 pm on Friday, October 11, 2019. No further information will be read, discussed or provided until the evaluations of all submittals are completed. No extension of the bidding period will be made other than by a formal written addendum to this RFP. Any proposals received after the date and time listed above will not be accepted.

Hall County Board of Commissioners is soliciting proposals for a Prison Management System software designed for use within a Georgia County Prison Facility. The application should be scalable for between 200-225 inmates.

Proposal submittal documents may be obtained by going to our Bids & Proposals website at, then select the bid titled ‘Prison Management System Software’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Division Office at 2875 Browns Bridge Rd, 4th. floor, Gainesville, GA 30504, or via Phone at 770-535-8270 or via Fax at 770-531-7112 to obtain the information at no charge. The is the only official release site for this request for proposals or any addenda that may be issued for same.

A pre-bid meeting will not be held.

All submittals will be evaluated in accordance with applicable Hall County rules, regulations and laws. Successful bidders shall provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by Paragraph 17 of the “Terms and Conditions” of these documents.

All responses must be in writing. Four (4) copies of proposal are to be submitted; one (1) marked “Original” and three (3) marked “Copy”. Proposals shall be enclosed in a sealed envelope or box clearly marked with ‘RFP #40-013, ‘Prison Management System Software’ in the lower, left corner.

Your submittal must have a signature in its “Original” response. Hall County suggests this is provided on your “Introductory Letter”. Failure to sign your proposal in the introductory letter will force your bid to be declared as
“non-responsive” and not be considered for award.

No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening.

All questions regarding the proposal should be directed to Dennis Udzinski, For security reasons, you must enable JavaScript to view this E-mail address. and any questions regarding the submission of the proposal should be directed to Debra Howington, Buyer, For security reasons, you must enable JavaScript to view this E-mail address. , 770-535-8263.

The written proposal documents supersede any verbal or written prior communications between the parties. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The Commissioners reserve the right to reject any or all bids, in whole or part, to waive technicalities and informalities or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion. The Undersigned Bidder expressly understands that their proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.

Hall County Board of Commissioners

Debra Howington

Publication Date/Time:
9/13/2019 8:00 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
Request for Proposal
Bid Opening Information:
Friday, Oct. 11, 2019 @ 3pm
Contact Person:
Debra Howington,

Dennis Udzinski,

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