Printing Services for Utah Hunting and Fishing Guidebooks

Agency: State Government of Utah
State: Utah
Type of Government: State & Local
Caegory:
  • T - Photographic, Mapping, Printing, and Publications Services
Posted Date: Mar 19, 2018
Due Date: Apr 10, 2018
Solicitation No: AS18134
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Event Title
Printing Services for Utah Hunting and Fishing Guidebooks
Event Type
Invitation for Bid
Event Number
AS18134
Stage Title
?
Currency
USD
Payment Terms
?
Sealed Bid
Yes
Time Zone
MDT/MST - Mountain Standard Time (US/Mountain)
Event Open Date
3/19/2018 4:00 PM EDT
Event Close Date
4/10/2018 4:00 PM EDT
Sealed Bid Open Date
4/10/2018 4:00 PM EDT
Question Submission Close Date
3/28/2018 4:00 PM EDT
Contacts
If you need more information on this event, please contact:
Description
Issuing Procurement Unit State of Utah Division of Purchasing
Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Printing Services for Utah Hunting and Fishing Guidebooks
SOLICITATION #AS18134

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: printing services for Hunting and Fishing Guidebooks.

This contract will result in one contract award to the lowest aggregate cost responsive and responsible bidder.

Closing date and time

The closing date and time for this sourcing event is 04/03/2018 at 2:00 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Contract Term

This will result in a 5 year term contract.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as ¡°the State¡±). The reference number for this IFB is Solicitation #AS18134. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, ¡°or equivalent¡± apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

  • The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.
  • The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.
  • The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.
  • The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Stage Description
?

Attachment Preview

Printing Services for Utah Hunting and Fishing Guidebooks
Printing services for hunting and fishing guidebooks.
Open
Close
3/19/2018 2:00 PM MST
4/10/2018 2:00 PM MST
Type
Number
Currency
Invitation for Bid
AS18134
US Dollar
Sealed Until 4/10/2018 2:00 PM MST
Contacts
Ann Schliep
aschliep@utah.gov
Commodity Codes
Commodity Code
73150
Description
Manufacturing support services including print and printing services and assembly
services and packaging services and material treatment and filling services
Description
Issuing Procurement Unit State of Utah Division of Purchasing
Conducting Procurement Unit State of Utah Division of Wildlife Resources
INVITATION FOR BIDS
Printing Services for Utah Hunting and Fishing Guidebooks
SOLICITATION #AS18134
This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.
If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement
Code and then Utah Administrative Code will take precedence.
Purpose of this Solicitation
The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: printing services
for Hunting and Fishing Guidebooks.
This contract will result in one contract award to the lowest aggregate cost responsive and responsible bidder.
Closing date and time
The closing date and time for this sourcing event is 04/03/2018 at 2:00 p.m. Mountain Time. If your time is different from that
shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the
Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your
response by the date and time indicated above.
Contract Term
This will result in a 5 year term contract.
Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number
The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the
conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation
19 March 2018
#AS18134. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State
relating to this IFB.
Additional Information
Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation
committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer
overseeing this IFB.
Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is
intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.
Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with
independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements
set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for
bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at
the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement
unit.
New Technology
Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or
technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii)
apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement
associated with the procurement item under the resulting contract(s) may be modified to include any new technology or
technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to
the procurement item being solicited and substantially within the scope of the original procurement or contract.
Evaluation of Bids
Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be
evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions
sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive
and will be rejected.
Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a
bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a
procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other
bids constituting multiple or alternate bids.
Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing
prior to the closing date.
To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer
Attachments, Questions, and Items.
The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory
minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in
order to submit a bid.
The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-
negotiable, and other documents required for this IFB.
The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.
The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to
provide their bids.
Bidders must review each section of this IFB carefully.
Prerequisites
Required to View Event
Required to Enter Bid
19 March 2018
1.
Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been
submitted, in case an addendum has been issued by the issuing procurement unit.
2. All questions must be submitted through SciQuest during the Question and Answer period.
3. A Bidder must guarantee its pricing for the period described in this IFB.
4.
Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer
Attachments Section.
5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.
6.
Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business
Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.
The mandatory minimum requirements are the objective criteria in which the conducting procurement unit
7.
will evaluate bids.
Bidders must upload a document which provides a point by point response to the mandatory minimums
listed in this prerequisite.
8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.
9. Bids must be submitted electronically, through SciQuest.
10. The cost for this IFB will be evaluated as described in this prerequisite.
11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.
Buyer Attachments
1. Claim of Business Confidentiality Form
2. Changing your Time Zone
3. Attachment A: Terms and Conditions for Goods and Services (Purchase Orders)
4. Attachment B: Scope of Work and Specifications
5. Guidebook Samples
Questions
Required Questions
1. Acceptance of Prerequisites
Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or
1.1.
declared ineligible by any governmental department or agency, whether international, national,
state, or local?
If yes, Bidder must provide a statement regarding its debarment or suspension.
Is Bidder an employee of the State of Utah?
1.2.
If yes, then Offeror must submit an external employment form signed by Offerors manager at the
State of Utah.
Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local
licenses before the contract is entered into.
Licenses must be maintained throughout the entire contract period.
1.3.
Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall
be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms
and information on registration may be obtained by calling (801) 530-4849 or toll free at
877-526-3994, or by accessing: www.commerce.utah.gov.
Bidder acknowledges that it has uploaded a document providing a point-by-point response to the
1.4.
mandatory minimum requirements prerequisite and any other prerequisite that required a
document to be uploaded.
1.5.
Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a
statement regarding its debarment or suspension.
1.6.
Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external
employment form signed by Bidder's manager at the State of Utah.
2. Vendor Information
2.1.
Please provide your firm's legal company name.
2.2.
Please provide your federal tax identification number? (If the vendor is sole proprietor please do
not provide your social security number.)
2.3.
Please provide your firm's contact information for this contract, including the name, phone number,
and email address of your firm's authorized representative.
2.4.
Please provide your ordering address and the remit to address. Please clearly identify each
address.
19 March 2018
2.5.
Please provide your firm's State of Utah Sales Tax ID Number.
If you do not have a State of Utah Sales Tax ID Number, please write "N/A".
2.6.
Identify your firm's type of business.
19 March 2018
Product Line Items
1. Guidebooks
#
Item Name, Commodity Code, Description
P1 Cougar Guidebook
Include delivery in the price per guidebook. Print month
September.
P2 Furbearer Guidebook
Include delivery in the price per guidebook. Print month
September.
P3 Waterfowl Guidebook
Include delivery in the price per guidebook. Print month June.
P4 Fishing Guidebook
Include delivery in the price per guidebook. Print month
November.
P5 Big Game Application Guidebook
Include delivery in the price per guidebook. Print month
December.
P6 Bear Guidebook
Include delivery in the price per guidebook. Print month January.
P7 Big Game Field Regulations Guidebook
Include delivery in the price per guidebook. Print month May.
P8 Upland Game and Turkey Guidebook
Include delivery in the price per guidebook. Print month June.
2. Additional Guidebooks
#
Item Name, Commodity Code, Description
P1 Couger Guidebook
Please submit a set cost per thousand for additional guidebooks
P2 Furbearer Guidebook
Please submit a set cost per thousand for additional guidebooks
P3 Waterfowl Guidebook
Please submit a set cost per thousand for additional guidebooks
P4 Fishing Guidebook
Please submit a set cost per thousand for additional guidebooks
P5 Big Game Application Guidebook
Please submit a set cost per thousand for additional guidebooks
P6 Bear Guidebook
Please submit a set cost per thousand for additional guidebooks
P7 Big Game Field Regulations Guidebook
Please submit a set cost per thousand for additional guidebooks
P8 Upland Game and Turkey Guidebook
Please submit a set cost per thousand for additional guidebooks
Allow
Alternates
Allow
Alternates
Qty.
20,000
17,000
95,000
350,000
190,000
15,000
230,000
160,000
Qty.
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
UOM
EA - Each
EA - Each
EA - Each
EA - Each
EA - Each
EA - Each
EA - Each
EA - Each
UOM
EA - Each
EA - Each
EA - Each
EA - Each
EA - Each
EA - Each
EA - Each
EA - Each
Service Line Items
There are no Items added to this event.
Product Line Items
Requested Delivery
Requested Delivery
Service Line Items
19 March 2018

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