21-013-08-22 Printer Cartridges and Toners

Agency: San Angelo Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 325992 - Photographic Film, Paper, Plate, and Chemical Manufacturing
  • 424120 - Stationery and Office Supplies Merchant Wholesalers
  • 453210 - Office Supplies and Stationery Stores
  • 811212 - Computer and Office Machine Repair and Maintenance
Posted Date: Jun 21, 2021
Due Date: Jul 22, 2021
Solicitation No: 21-013-08-22
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
21-013-08-22 Printer Cartridges and Toners

Bid Opening Date and Time: Thursday, July 22, 2021 at 3PM
Contract Effective Dates: September 01, 2021 thru August 31, 2022

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San Angelo Independent School District
Printer Cartridges/Toners
Request for Proposal # 21-013-08-22
The San Angelo Independent School District is accepting sealed proposals to purchase printer
cartridges/toners for District printers for the 2021-2022 fiscal year.
Proposals will be received in the Purchasing Department, 1621 University, San Angelo, TX 76904
until 3PM, Thursday, July 22, 2021. Proposal envelopes shall be plainly marked on the lower
left-hand corner with your company name and the following information:
Sealed RFP # 21-013
Company Name
For: Printer Cartridges/Toners
Do Not Open Until: 3PM, 07/22/21
The bid packet may be found at http://www.saisd.org/bids OR may be obtained from
the SAISD Purchasing Department, 1621 University, San Angelo, Texas, 325.947.3759.
Any deviation from our General Terms and Conditions for Bidding and the Special Terms
and Conditions must be noted on the Deviation/Compliance Signature form provided.
Proposals will be publicly opened immediately following the specified deadline. Any proposal received
later than the specified time, whether delivered in person or mailed, will be disqualified. FAXED
PROPOSALS WILL NOT BE ACCEPTED.
After evaluation of all proposals is completed, the Purchasing Department will present a
recommendation to the SAISD Board of Trustees at a scheduled meeting. After approval by the
Board of Trustees, the bid tab will be posted on the SAISD website at http://www.saisd.org on
September 1, 2021.
Disclosure Statement:
HB 914 requires vendors to submit a conflict of interest questionnaire for gifts given to public officers. HB 914 and this
questionnaire may be found on the San Angelo ISD website at www.saisd.org/HB914. Each vendor desiring to do
business with San Angelo ISD is required to familiarize themselves with this law and comply with all requirements.
Failure to follow these requirements may result in being removed from the approved vendor list for San Angelo ISD.
The San Angelo Independent School District reserves the right to reject any or all proposals and to
accept any proposal deemed most advantageous to the District.
If additional information should be required, contact the undersigned at 325.947.3759.
Respectfully,
Jason Henry
Director of Purchasing
Purchasing Department
1621 UNIVERSITY
SAN ANGELO, TX 76904
325.947.3759
FAX: 325.947.3837
San Angelo Independent School District
Printer Cartridges/Toners
Request for Proposal #21-013-08-22
TABLE OF CONTENTS
Special Terms and Conditions
2 pages
SAISD Request for Proposal Form (must return) 2 pages
BID FORM (must return if applicable)
1 page
SAISD Standard Forms
19 pages
1. General Conditions for Bidding
2. Standard Terms and Conditions
3. Non-Collusion Statement Form (must return)
4. Felony Conviction Notification Form (must return)
5. Bidders Certification Form (must return)
6. Debarment and Suspension Certification Form (must return)
7. Deviation/Compliance Form (must return)
8. No Bid Notification Form (return if applicable)
9. Forms Checklist
10. W-9 Form (must return page 1)
San Angelo Independent School District
Special Terms and Conditions
Printer Cartridges/Toners and
% Discount – #21-013-08-22
All proposals MUST be submitted on the proposal form provided. Failure to submit a form may result in
removal from vendor list for future proposals.
Proposal documents MUST be signed by the company’s authorized representative in the space(s) provided.
Failure to manually sign the proposal documents may result in disqualification of the proposal.
The contract period for this proposal is September 1, 2021 through August 31, 2022, with stated
percentage discount off Manufacturer’s current price list on printer cartridges to remain firm
throughout the stated time frame.
All prices shall be F.O.B. Destination, San Angelo, Texas, and include all shipping charges and
handling fees for direct delivery to each site. Any deviation must be noted on the form provided.
The school district requires departmental delivery (or Desktop delivery). A “next working day”
delivery is required on all stock items to specified locations throughout San Angelo ISD.
Delivery of purchases in good condition shall be the Vendor’s responsibility. No delay in receipt of replacement
items will be contingent upon claim adjustment by carrier.
Printer cartridges must be name brand product as specified on core item pricing. Remanufactured
cartridges are not acceptable at this time. If budget constraints continue, the District reserves the right
to allow for an alternate store brand of cartridges.
If the bidder’s company offers any type of rebates based on volume of purchases or a recycling program for
the cartridges, that information should be included in the response and will be part of the evaluation.
Proposal Method: The Core items list on the pricing page represents 75% of the District’s annual
expenditure on this commodity. Core items listed on the pricing page are the items we have purchased in the
last budget year. Pricing submitted on the core items must be reflected as the stated price on an online
catalog for San Angelo ISD. Prospective vendors shall submit a firm percentage (%) discount to be
applied on items that are not on our core list from your company’s most current published manufacturer’s
catalog/price listing/shelf price. Successful bidders shall provide an online catalog showing the District’s cost
for each item, based on the discount. The resulting price, after discount, shall include all
shipping/handling charges – F.O.B. Destination, San Angelo, Texas with direct delivery to all sites
(approximately 35 sites).
If freight is not included in your company’s discounted cost, documentation of your company’s freight policy
must be included with the proposal and stated on the Deviation Form. If not so stated in the proposal,
the San Angelo ISD Will Not recognize nor pay any additional costs associated with freight
charges.
Purchasing Department
1621 University
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837
San Angelo Independent School District
Any increase in on-line pricing must first go through the purchasing department. Failure to notify of price
increases “in writing” could result in change of vendor’s purchasing status. Price increases will only be
approved based on documentation showing manufacturer’s direct cost increase, while prices may be lowered
at any time without Purchasing approval.
The San Angelo ISD reserves the exclusive option to purchase, through open market solicitation, bulk
quantities of any item or group of items as may be determined to be in the purchaser’s best interest. The
District shall be the sole judge as to both “bulk quantities” and the “purchaser’s best interest”.
The District will select a successful bidder(s) from the vendors that respond to the “Core Items” pricing and
the % discount portion.
The San Angelo ISD does not award bids solely on the basis of low bid alone; reputation of the vendor and
vendor’s goods and services, quality of goods and services, suitability to purpose, availability, and the total
long-term costs being controlling factors. This being understood, the District reserves the right to determine
such.
The District reserves the right to waive formalities and/or irregularities and to accept or reject any/each item
separately or as a whole.
Submittal of a proposal shall constitute a firm offer, which shall be irrevocable and open for acceptance for
sixty (60) days from the date of submission. However, prior to the posted opening, upon receipt of a signed
written/faxed request any vendor’s proposal may be removed from consideration.
Payment, unless otherwise stated under Special Discount Terms as may be provided by the vendor, shall be
net thirty (30) days after acceptance of delivery or receipt of correct invoice, whichever comes later. The
following is required when submitting an invoice for payment:
1) Invoices shall reference the purchase order number,
The following criteria will be used to award the bid based on the best value for the District.
The % for scoring is listed beside the criteria requirement.
1. Purchase price 30%
2. Reputation of the vendor 15%
3. Quality of vendor’s goods 15%
4. Extent to which the goods meet the district’s needs 20%
5. Vendor’s past relationship with district 20%
6. HUB requirements
7. Total long term cost to the district to acquire the goods
8. Vendor’s ultimate parent company or majority owner has its principal place of business in the State of Texas or
employees at least 500 persons in this state (not applicable to contracts related to telecommunications and
information services, building construction and maintenance, or instructional materials)
9. Any other relevant factor listed in the request for proposal
Availability of product and service in our local area
Purchasing Department
1621 University
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837
San Angelo Independent School District
REQUEST FOR PROPOSAL
Bid Name:
PRINTER/TONER CARTRIDGES
Bid Opening Date and Time:
3PM – 07/22/2021
Bid Number: 21-013-08-22
Contract Time Period:
09/01/21 – 08/31/22
Location of Bid Opening:
Purchasing Department
1621 University
San Angelo, TX 76904
The undersigned authorized representative of the vendor indicated below hereby acknowledges:
1.
That he/she is authorized to enter into contractual relationships on behalf of the company indicated below, and
2.
That he/she has carefully examined this Bid Notice, the accompanying Bid Forms, and the General Terms and
Conditions and Item Specifications associated with this Bid Invitation, and
3.
That he/she proposes to supply any products or services submitted under this Bid Invitation at the prices quoted
and in strict compliance with the General Terms and Conditions, and Item Specifications associated with this Bid
Invitation, unless any exceptions are noted in writing with this bid response, and
4.
That if any part of the bid is accepted, he/she will furnish all products or services awarded under this bid at the
prices quoted and in strict compliance with the General Terms and Conditions, and Item Specifications associated
with this Bid Invitation, unless any exceptions are noted in writing with this bid response, and
5.
That any and all exceptions to the General Terms or Conditions of this bid have been noted in writing in this bid
response, and that no other exceptions to the General Terms or Conditions will be claimed.
By submitting a bid, each bidder agrees to waive any claim it has or may have against the San Angelo
Independent School District, the Architect/Engineer, and their respective employees, arising out of or in
connection with the administration, evaluation, or recommendation of any bid; waiver of any requirements
under the Bid Documents; or the Contract Documents; acceptance or rejection of any bids; and award of the
Contract.
Offerer agrees to exhaust its administrative remedies under District Policy and the Disputes Clause of any
resulting contract before seeking judicial relief of any type in connection with any matter related to this
solicitation, the award of any contract, and any dispute under any resulting contract.
Name of Bidding Company
Address
City, State, Zip
Contact Name
Telephone Number of Contact Person
Fax Number of Contact Person
E-mail Address of Contact Person
Date
Signature of Authorized Representative
Printed name of Authorized Representative
Position of Authorized Representative
Web Address
Purchasing Department
1
1621 University
San Angelo, TX 76904
325.947.3759
Fax: 325.947.3837

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