Preparation of a Vision Zero Action Plan

Agency: City of Cleveland
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Jun 8, 2020
Due Date: Jul 17, 2020
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Title:
Preparation of a Vision Zero Action Plan
Description:

The City of Cleveland (the City), through the City Planning Commission, is soliciting proposals from qualified firms to provide consulting services for preparation of a Vision Zero Action Plan. This Plan is crucial to acting on the City's commitment to systemic change leading to the elimination of traffic fatalities and serious injuries while increasing health, safety, and equitable mobility for all.

A pre-proposal conference will be held online via WebEx on Wednesday, June 24, 2020 at 3:00pm Eastern Time. Proposers are encouraged to join the web conference, although attendance is not mandatory. Interested parties may submit questions pertaining to this RFP and register for the web conference by emailing Calley Mersmann, City Planning Commission, at cmersmann@clevelandohio.gov .

Opening Date/Time:
Monday, June 8, 2020 - 9:00am
Closing Date/Time:
Friday, July 17, 2020 - 6:00pm
Dep/Div:
City Planning Commission
Contact Name:
Calley Mersmann
Contact Phone:
(216) 664-2952
Contact Email:
Meeting:
Yes, attendance is optional
Meeting Date/Time:
Wednesday, June 24, 2020 - 3:00pm
Meeting Location:
Virtual, via WebEx - Interested parties may submit questions pertaining to this RFP and register for the web conference by emailing Calley Mersmann, City Planning Commission, at cmersmann@clevelandohio.gov.
Documentation:

Attachment Preview

Issued: June 8, 2020
Request for Proposals for
Preparation of a Vision Zero Action Plan for the
City of Cleveland
Issuing Office
Freddy L. Collier, Jr., Director
Cleveland City Planning Commission
601 Lakeside Avenue, Room 501
Cleveland, OH 44114
216.664.3466
Darnell Brown, Chief Operating Officer, City of Cleveland
Matt Zone, Ward 15 Councilman, Cleveland City Council
Vision Zero Cleveland Taskforce Co-Chairs
THE CITY OF CLEVELAND MISSION STATEMENT
We are committed to improving the quality of life in the City of Cleveland by
strengthening our neighborhoods, delivering superior services, embracing the
diversity of our citizens, and making Cleveland a desirable, safe city in which
to live, work, raise a family, shop, study, play, and grow old.
PROPOSALS DUE
Friday, July 17, 2020 at 5:00pm Eastern Time
ALL RESPONSES SHALL BE MARKED AS
Proposal:
Vision Zero Action Plan, City of Cleveland
June 8, 2020
Dear Prospective Consultant:
The City of Cleveland (the City), through the City Planning Commission, is soliciting proposals
from qualified firms to provide consulting services for preparation of a Vision Zero Action Plan.
This Plan is crucial to acting on the City's commitment to systemic change leading to the
elimination of traffic fatalities and serious injuries while increasing health, safety, and
equitable mobility for all.
These services are broken down into two components:
1. A Citywide Action Strategy to address Vision Zero goals through policy and systems
change, especially in data/evaluation, street design/engineering, community
education/engagement, enforcement, maintenance, and fleet decisions; and
2. A High Injury Network Action Strategy to address location-specific safety issues on high
injury corridors that is grounded in a data- and public-informed process.
Proposers must itemize each category separately. The City prefers to select one prime vendor
to implement both components. Proposers may include in-kind services for any portion of this
Request for Proposals (RFP).
A pre-proposal conference will be held online via WebEx on Wednesday, June 24, 2020 at
3:00pm Eastern Time. Proposers are encouraged to join the web conference, although
attendance is not mandatory. Interested parties may submit questions pertaining to this RFP
and register for the web conference by emailing Calley Mersmann, City Planning Commission,
at cmersmann@clevelandohio.gov.
To be considered for contract award, submit an electronic proposal in PDF to the City no later
than Friday, July 17, 2020 at 5:00pm Eastern Time via email to cmersmann@clevelandohio.gov
and carbon copied to fcollier@clevelandohio.gov with the subject line "Proposal: Vision Zero
Action Plan, City of Cleveland." Please limit proposals to no more than forty (40) pages in
length, and refer to the Proposal Contents section of this RFP for details about content and
formatting. No proposals will be accepted after this date and time, unless the City extends the
deadline by a written addendum.
The City reserves the right to reject any or all proposals or portions thereof; to waive
irregularities, informalities, and technicalities; to re-issue a RFP; or to proceed to obtain the
service(s) desired otherwise; at any time or in any manner considered in the City's best
interests. As Director, I may, at my sole discretion, modify or amend any provision of this notice
or the RFP.
Sincerely,
Freddy L. Collier, Jr.
Director
Cleveland City Planning Commission
2
Table of Contents
Introduction................................................................................................................................................. 4
Background.................................................................................................................................................. 4
Scope of Services ......................................................................................................................................... 5
General Overview .................................................................................................................................... 5
Description of Services ............................................................................................................................ 6
Schedule and Deliverables........................................................................................................................... 9
Project Schedule ...................................................................................................................................... 9
Project Deliverables ................................................................................................................................. 9
Fee Table ................................................................................................................................................... 11
Proposal Requirements ............................................................................................................................. 12
Proposer Qualifications ......................................................................................................................... 12
Proposal Contents ................................................................................................................................. 12
Submission of Proposal.......................................................................................................................... 14
Proposal Evaluation and Selection Criteria............................................................................................ 15
Proposal Award ..................................................................................................................................... 16
City's Rights and Requirements ................................................................................................................. 17
Appendices ................................................................................................................................................ 19
Appendix 1. Vision Zero Taskforce Membership and Subcommittee Structure.................................... 19
Cleveland Vision Zero Taskforce Organizational Membership .......................................................... 19
Timeline and Subcommittee Structure.............................................................................................. 20
Appendix 2. High Injury Network........................................................................................................... 21
Appendix 3. Overview of Vision Zero Subcommittee Work to Date...................................................... 22
Data and Evaluation Subcommittee .................................................................................................. 22
Design and Engineering Subcommittee............................................................................................. 23
Education and Engagement Subcommittee ...................................................................................... 24
Enforcement Subcommittee.............................................................................................................. 25
Fleet & Vehicle Maintenance Subcommittee .................................................................................... 26
Appendix 4. Community Engagement Guidance Chart ......................................................................... 27
Appendix 5. Authorizing Ordinance....................................................................................................... 28
Appendix 6. Equal Opportunity Clause .................................................................................................. 29
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Introduction
The City of Cleveland (City), through the City Planning Commission, is soliciting proposals from
qualified firms to provide consulting services for preparation of a Vision Zero Action Plan (Plan).
This Plan is crucial to acting on the City's commitment to systemic change leading to the
elimination of fatalities and serious injuries from across the transportation system to create
healthy, safe, equitable mobility for all.
These services are broken down into two components:
3. A Citywide Action Strategy to address Vision Zero goals through policy and systems
change, especially in data/evaluation, street design/engineering, community
education/engagement, enforcement, maintenance, and fleet decisions; and
4. A High Injury Network Action Strategy to address location-specific safety issues on high
injury corridors that is grounded in a data- and public-informed process.
The Plan will include data- and public-informed actions and strategies that reduce fatalities and
serious injuries on roadways to zero. In addition to targeted actions focused on
data/evaluation, street design/engineering, community education/engagement, enforcement,
maintenance, and fleet decisions, the Plan will recommend policy improvements and system
changes to align efforts among and across City departments and external partners, such as
those represented on the Vision Zero Taskforce, to create a safer transportation system.
Primary objectives of the Vision Zero Action Plan process include:
Introducing the concept and core principles of Vision Zero to the public and key
stakeholders, and collecting diverse input to inform Plan recommendations;
Creating and vetting specific, actionable strategies and assigning responsible parties,
recommended implementation timelines, and planning-level cost estimates;
Informing the ongoing work of existing subcommittees to achieve desired impacts on
transportation safety;
Establishing a data-driven and transparent framework for change to guide future local
work;
Centering values of health; racial, socioeconomic, and mobility equity; safety;
sustainability; and accountability;
Connecting Vision Zero work to community goals of access to opportunity, increased
quality of life, climate change mitigation and resilience, and land use and housing
patterns as represented in the Connecting Cleveland 2020 Citywide Plan;
Incorporating innovative remote community engagement strategies; and
Informing an update of Cleveland’s Comprehensive Plan with respect to mobility.
Background
First adopted in Sweden in 1997, Vision Zero is a systems approach to eliminating traffic
fatalities and serious injuries through safer street design, speed management, and
improvements in vehicular and road user safety. The Vision Zero approach emphasizes that
4
roadway deaths and serious injuries are preventable, if the transportation system centers
safety in decision-making while ensuring access to safe, healthy, and equitable mobility. In the
United States, over 40 cities have made Vision Zero pledges and begun to institute targeted
changes to improve transportation safety. Additional information and resources about Vision
Zero are available at www.visionzeronetwork.org.
Cleveland’s Vision Zero initiative began in early 2018, when Cleveland City Council passed a
resolution outlining plans to establish a taskforce; create an Action Plan; and change policies
related to transportation, enforcement, and land use. Shortly thereafter, Councilman Matt
Zone and Chief Operating Officer Darnell Brown convened a multi-sectoral, multi-disciplinary
taskforce and five focused subcommittees to guide the city’s Vision Zero work (Appendix 1).
Through crash report analyses, the Vision Zero Taskforce identified a High Injury Network (HIN)
of roadways representing corridors with the most transportation-related fatalities and serious
injuries over the last five years (2014-2018). High Injury Segments—standardized one-mile
portions within the High Injury Network—highlight the areas of highest priority within the High
Injury Network based on fatality and serious injury statistics (Appendix 2). Additional
information about Cleveland’s crash analyses to date is available at www.visionzerocle.org.
In addition to these data insights, the five Vision Zero subcommittees—data/evaluation,
design/engineering, education/engagement, enforcement, and fleet/maintenance—have
spearheaded work in their respective areas to inform the creation of a comprehensive Action
Plan. This progress is summarized in Appendix 3 and will be made available in detail to the
selected consultant.
In addition to the creation of targeted, actionable strategies, public education and participation
is an important component of the Vision Zero Action Plan process. Public participation concepts
in the Scope of Services are aligned with the International Association for Public Participation’s
(IAP2) Spectrum of Public Participation (Appendix 4). The local Vision Zero team and selected
consultant will use this framework in planning and executing public participation opportunities.
Scope of Services
General Overview
The City of Cleveland, through the Cleveland City Planning Commission, seeks professional
services for preparation of a Vision Zero Action Plan, as set forth below in the description of
services. The City prefers one primary consultant, with sub-contractors as necessary, to
perform these services.
The proposer should use its expertise to advise the direction of the Plan and the specific goals,
strategies, and actions it should incorporate. The Plan should include an overall assessment of
how Cleveland can eliminate traffic deaths and serious injuries following the two outlined Plan
5

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