Preparation of a Central Cost Allocation Plan

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services
Posted Date:	Mar 14, 2023
Due Date:	Apr 24, 2023
Solicitation No:	GC-23-008-P
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

3 EAST PULTENEY SQUARE

BATH, NEW YORK 14810-1510

(607) 664-2484

LEGAL NOTICE

Notice is hereby given that the Human Services Committee of the Steuben County

Legislature and the Commissioner of Social Services Department will receive proposals

for professional services from interested audit firms to prepare and negotiate a central

cost allocation plan for the Department of Social Services; document #GC-23-008-P.

Requests for proposal forms, scope of services and general provisions are available at

the Steuben County Purchasing Department, 3 E. Pulteney Square, Bath, N.Y. 14810.

These documents are also available on the Steuben County website,

www.steubencountyny.gov.

Interested parties assume all responsibility to acquire bid information and forms.

To be considered, proposals must be submitted on Steuben County forms and delivered

in a sealed opaque envelope. Proposals will be received at the Purchasing Department

until 1:30 P.M. local time on April 27, 2023; at which time they will be opened and

acknowledged as received.

Interested parties may contact Lise Reynolds, Director of Finance, Department of Social

Services, telephone number 607-664-2208.

Steuben County retains the right to reject any or all proposals and to withdraw this

solicitation at any time.

Dated: March 13, 2023

___________________

Andrew G. Morse

Director of Purchasing

Request for Professional Services:

Preparation of a Central Cost Allocation Plan

Document #GC-23-008-P

1. Scope of Services:

The County of Steuben seeks the professional services of an audit firm to

prepare and negotiate a central service cost allocation plan and indirect cost

proposals and related schedules as required, specifically the Statement of

Estimated Annual Maintenance Costs, LDSS-4927 and Information on Office

Space Rental Charges in Publicly Owned Buildings, LDSS-539.

2. Project Manager:

Lise Reynolds, Director of Finance, Steuben County Department of Social

Services, 3 E. Pulteney Square, Bath, N.Y. 14810. Telephone number: 607-

664-2208.

3. Qualifications:

The Social Services Commissioner will be free to make any inquiries deemed

necessary to ascertain the qualifications of the contractor and/or the accuracy of

statements made by the contractor as to its qualifications.

4. Contact Information and Requirements:

Along with its response, the submitter of the RFP shall include the following

information: name, address, telephone number and fax number.

5. Proposal Cost:

The price shall be an in toto price per the proposed scope of

services/deliverables.

By in toto it is meant, the aggregate of all costs billable to Steuben County

including but not limited to travel, freight, labor, materials and equipment.

6. Selection of a Contractor:

Selection shall only be made from proposals submitted by qualified, responsive

and responsible entities who sufficiently meet the terms, conditions and

specifications stated herein.

However, under all circumstances and all statements to the contrary not with-

standing, the Steuben County reserves as its right, the right to determine the

contractor in accordance with the best interest of Steuben County.

Determination is not made at the opening. All submitted proposals are subject

to final review and acceptance by the appropriate personnel or committee(s) of

the Steuben County Legislature before a determination is made.

Receipt of proposals by the County shall not be construed as authority to bind

the County.

7. References:

Any response to this request for proposal shall contain as a minimum at least

three (3) references with contact names and phone numbers where the

contractor has completed projects similar in nature.

8. Submission of Proposals:

Those submitting proposals do so entirely at their expense. There is no express

or implied obligation by Steuben County to reimburse any contractor or

individual for any costs incurred in preparing or submitting proposals, preparing

or submitting additional information requested by the County, or for participating

in any selection interviews.

9. Contract Award:

Award of contract will be made following a review of the proposal by County staff

as deemed appropriate, and award will be made by a designated committee.

10. Method of Award:

The award may be made to the most responsible contractor whose proposal is

determined to be in the best interest of Steuben County and who is deemed the

best fit to serve the County’s requirements based upon criteria stated under the

Scope of this Request For Proposal, the evaluation of references, corporate

qualifications and, if deemed necessary, an interview with the contractor and the

designated committee.

Price will not necessarily be the determining factor in the award of the contract.

All proposals will be evaluated to determine if they meet the required format and

are in compliance with all requirements of the Request for Proposals.

Incomplete or non-responsive proposals may be rejected at the discretion of

Steuben County.

11. Contract Term:

The initial term of contract shall be for three (3) years with the option to extend

an additional two (2) years.

12. Assignability:

The contractor shall not assign, transfer, convey, sub-contract, sublet or other-

wise dispose of all or portions of the contract; and/or work to be performed as a

result of the contract; or its right, title or interest therein, or its power to execute

such contract, or its responsibility therein to any other person, company or

corporation, without the prior written consent of the Steuben County

Commissioner of Social Services and the Human Services Committee.

13. Insurance and OSHA Training:

a) This document includes an information sheet entitled: STEUBEN COUNTY

STANDARD INSURANCE REQUIREMENTS. These requirements establish

the minimum insurance(s) which the awarded contractor(s) shall have in

effect prior to entering into a contract to do business with Steuben

County. Said insurance(s) are required to remain in effect throughout the

term of the contract(s).

In the event that the contractor’s insurance lapses during the term of the

contract, the County reserves, as its right, the right to cancel the

contractor’s contract(s) and to purchase the contracted

product(s)/service(s) on the open market; with any increase in cost(s) to

Steuben County being charged to the contractor. Credit shall not be

issued to the contractor where open market cost(s) to the County are less

than the cost(s) contracted with the contractor.

b) Steuben County shall be named as an additional insured in the

contractor’s policy for all intents and purposes of contract(s) issued as a

result of an award of this proposal. The document number and title shall

be referenced in the description/additional comments section of the

certificate of insurance form.

Additional insured and certificate holder must only read: Steuben County,

3 E. Pulteney Square, Bath, N.Y. 14810.

c) Each contractor shall submit an original of its Certificate of Insurance

(which indicates the contractor’s compliance with the above sections a)

and b) to Steuben County Purchasing Department, 3 E. Pulteney Square,

Bath, New York 14810.

d) The Certificate of Insurance must be approved by the County Risk

Manager prior to the contractor’s acting on and/or performing any of the

obligations it incurred as a result of the award and/or contract.

e) Self-employed persons must carry Worker’s Compensation coverage as

directed by the Steuben County Risk Manager. Contractor shall submit an

original Certificate of NYS Worker’s Compensation Insurance Coverage

form WC 88 31 21 C, which indicates the contractor’s compliance, to be

approved by the County Risk Manager prior to the contractor’s acting on

and/or performing any of the obligations it incurred as a result of the

award and/or contract.

f) Worker’s Compensation Insurance Exemption: Contractors claiming to be

exempt from the requirement to carry/provide Workers’ Compensation

Insurance shall submit a fully executed CE-200 form; the form to be

complete, notarized, and stamped as received by the New York State

Workers’ Compensation Board.

g) OSHA Training— Wherein a contractor and Steuben County are both

parties to a contract involving a public works project with an aggregate

dollar value of two hundred and fifty thousand dollars ($250,000.00) or

more; said contract shall be understood, by all parties, to include “the

provisions that all of the contractor’s and sub-contractors laborers,

workers, and mechanics shall be certified as having successfully

completed a ten (10) hour OSHA approved course in construction safety

and health.” Such requirement having been mandated by the New York

State Laws of 2007, chapter 282.

In those instances where a RFP submittal is required, said certification(s)

shall be included with the contractor’s submittal. The contractor shall not

allow participation in the contracted work by its non-certified staff; i.e. all

of the contractor’s non-certified laborers, workers, and mechanics.

14. Prevention of Sexual Harassment

The Agent offering to provide services pursuant to this contract, as a Consultant,

joint venture consultant, subcontractor, attests that its performance of the

services outlined in this contract has a written policy addressing sexual

harassment prevention in the workplace and provides training, which meets the

New York State Department of Labor’s model policy and training standards, to all

employees on an annual basis.

Furthermore, by submission of this Expression of Interest procurement

document, each agent and each person signing on behalf of any agent certifies,

and in the case of a joint submission each party thereto certifies its own

organization, under penalty of perjury, that the submitter has and has

implemented a written policy addressing sexual harassment prevention training

to all of its employees. Such policy shall at minimum meet the requirements of

Bid Number:	GC-23-008-P
Bid Title:	Preparation of a Central Cost Allocation Plan
Category:	General County Bids
Status:	Open

Preparation of a Central Cost Allocation Plan

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