State of Washington
DEPARTMENT OF ENTERPRISE SERVICES
ENGINEERING & ARCHITECTURAL SERVICES
NOTICE TO CONSULTANTS
REQUEST FOR QUALIFICATIONS
Submittal Date: May 11, 2018, 2:00 PM
SERVICES REQUIRED for Project No. 2018-473 State Wide-Juvenile Rehabilitation:
Juvenile Facilities Expansion
Scope of Work
This Request for Qualifications is for the purpose of selecting an Architect firm for Predesign
Services for the Juvenile Facilities Expansion project for the Department of Social and Health
Services, Juvenile Rehabilitation Administration. The scope of work includes predesign services
New legislation changes the age of release for some juvenile offences from age 21 to age 25
(SB6160). This change will result in a need for added bed capacity in the juvenile correctional
system within a relatively short time period. The legislature has requested a predesign study that
will assess and establish criteria necessary to support the requirements for these beds. The
predesign will consider the surplus state, public, or county facilities inventory within the existing
state facility system that may currently be available to meet this need. The study will develop
costs and schedules to make facilities usable for this purpose. A draft predesign with budget
decisions will be due by September 3, 2018 with a final predesign for submittal to the legislature
by November 1, 2018.
The successful firm will have a working knowledge of current developments and trends in
Juvenile Justice practices in order to assist in developing criteria for these additional facilities.
The firm will provide multiple options with cost opinions, and recommend methodology for
delivering potential projects within a timeline established by the Department of Social and
Health Services. Available design and construction delivery methods may include traditional
Design-Bid-Build, General Contractor/Construction Manager (GC/CM) or Design-Build (DB),
whichever will best accommodate deadlines for occupancy. The selected firm for this predesign
will not be eligible to participate on a DB team but may be asked to assist in procurement of the
There will be an Informational Meeting for this request on:
May 7, 2018 at 11:00 am
Human Resources Building (aka Office Building 2)
1115 Washington St. SE
Olympia, WA 98504
DSHS SL-03 Conference Room
Please sign in at Reference Desk on the First Floor
Contact Penny Koal, 360.902.8156, firstname.lastname@example.org.
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Firms will be selected in a two-phase process: Phase 1 - short listing firms based on submitted
information and Phase 2 - oral presentations and interviews of short listed firms.
Firms will be considered for interviews based upon the following criteria, as indicated, for a total
of 100 possible points:
Qualifications of Key Personnel (20 points);
Relevant Experience as it relates to planning and design (20 points);
Diverse Business Inclusion Plan (10 points);
General Project Approach (30 points);
Past Performance relative to maintaining scope, schedule and budget (20 points);
The state reserves the right to continue with the consultant selected or has the option to conduct a
new consultant selection process for future services beyond those services advertised above.
The Agreements for Consultant services will be the standard Engineering and Architectural
Services Agreement and fees will be negotiated when applicable, on a current
Architectural/Engineering Fee Schedule for Washington State Public Works Building Projects.
All submitting firms are encouraged to register in Washington’s Electronic Business Solution
Application (WEBS) at: https://fortress.wa.gov/ga/webs/.
Voluntary numerical Diverse Business Inclusion goals have been established for the project as:
10% MBE, 6% WBE, 5% Washington Small Business, and 5% Veterans have been established
for this project. Achievement of the goals is encouraged. The consultant and all subconsultants
are required to register and create an account with the DES Diversity Compliance program
(B2Gnow). B2Gnow is designed to streamline and automate compliance reporting requirements.
Additionally, all large project selections (fees over $350K) are required to have a plan for
Diverse Business Inclusion.
Consultants may contact the following resources to obtain information on certified and registered
diverse business firms for potential sub-consultants:
• B2Gnow: https://des.diversitycompliance.com
• The Office of Minority and Women’s Business Enterprises: 866.208.1064 or
• For small business information: Charles Wilson, Public Works Business Diversity
Program Manager at the Washington State Department of Enterprise Services:
360.407.8455 or email@example.com
• The Department of Veterans’ Affairs: 360.725.2169 or www.dva.wa.gov.
Submit required number of Statements of Qualifications, five (5) copies and one (1) electronic
copy, with the project number and title clearly identified on the front cover. Each of the
submittals should include:
• Executive summary
• Federal form SF330 (Part II only)
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• Any other pertinent data to address the selection criteria and assist the Selection Board in
evaluating your qualifications.
• Consultant Diverse Business Inclusion Plan form may be found at:
• No more than twenty-five (25) total pages of content at 8 ½ X 11 size sheets
o Covers, dividers, SF330, Consultant Diverse Business Inclusion Plan, and tab
sheets are not included in page count total
o Note, 11”x 17” fold outs may be included, but counted as two sheets.
To qualify for review, submittals must be delivered to the following address:
Attention: Luda Rybalchenko
Department of Social & Health Service
Financial Services Administration/Office of Capital Programs
1115 Washington St. SE, Olympia, WA 98501 (hand delivered or currier)
P. O. Box 45848, Olympia, Washington, 98504-5848 (Mailed)
Refer to the DES website for amendments to the published public notice and/or RFQ
is the responsibility of the interested firms to track and obtain amendments.
All submittals must be received no later than May 11, 2018, prior to 2:00 PM, (as per
date/time stamped by DSHS.)
For selection process questions please contact Luda Rybalchenko, 360.902.8316 or
For project questions please contact the Project Manager, Penny Koal, 360.902.8156 or
NO FAXED, OR E-MAILED COPIES WILL BE ACCEPTED.
Following the Phase 1 evaluation of these submittals, the consultant selection board will
interview top ranked short-listed firms. The ranking is based on evaluation of submitted
information (as well as reference checks, when performed with Phase 1) from firms deemed to
be the most highly qualified for the required service.
The Phase 2 interview criteria will be provided to the short-listed firms. The top ranking Phase 2
firm will be selected.
Phase 2 Interviews will be scheduled for the week of June 4 in Olympia WA.
Firms will be notified of the selection results the week of June 11, 2018.
The State of Washington is an affirmative action employer. All submittals become the property
of the State.
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