PPS Afterschool Programs Evaluation RFP

Agency:	Pittsburgh Public Schools
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541720 - Research and Development in the Social Sciences and Humanities
Posted Date:	Mar 2, 2023
Due Date:	Mar 23, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Issuance Date: March 02, 2023.

The due date for proposal is March 23, 2023 @8:00am EST

The Request for Proposal (RFP) seeks qualified external evaluators to submit a proposal to evaluate ESSER funded PPS Afterschool Programs. The main purpose of the project evaluation will be to investigate the impacts of the Afterschool programs on addressing learning loss through the implementation of evidence - based interventions and how the interventions respond to students’ social, emotional, and academic needs that address the disproportionate impact of covid-19 on underrepresented student subgroups. The RFP includes detailed requirements for all proposal submissions.

RFP_External Evaluation_ESSER_ PPS-Afterschool Programs_03-02-23_Final.pdf 240.27 KB (Last Modified Today at 10:15 AM)

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REQUEST FOR PROPOSAL

AFTERSCHOOL PROGRAMS EVALUATION

MARCH 2, 2023

PITTSBURGH PUBLIC SCHOOL DISTRICT

341 South Bellefield Ave, Pittsburgh, PA 15213

CONTENTS

1. Section 1: RFP invitation

2. Section 2: Scope of the work

3. Section 3: Detailed proposal requirements

3.1 Cover page

3.2 Detailed evaluation plan

3.3 Detailed budget and narrative

3.4 Contract period

3.5 Detailed time limit

3.6 Milestones

3.7 Deliverables

3.8 Organization’s background summary

3.9 References

3.10 Work history with PPS (Pittsburgh Public Schools)

3.11 Legal actions

3.12 Licenses

3.13 Safeguarding and confidentiality

3.14 Submission requirements

3.15 Confirmation of receipts

3.16 Proposal evaluation criteria

3.17 Clearance needed

3.18 Intellectual property rights

3.19 contact for further questions

4. Section 4: Proposal form – signature page

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REQUEST FOR PROPOSAL: AFTERSCHOOL PROGRAMS EVALUATION

OPPORTUNITY

Invitation Date:

Due Date:

For (address):

March 02, 2023

March 23, 2023

Pittsburgh Public School District

Office of Data, Research, Evaluation and Assessment

341 South Bellefield Ave,

Pittsburgh, PA 15213

SECTION 1

REQUEST FOR PROPOSAL INVITATION

Pittsburgh Public School District invites qualified external evaluators to submit a

proposal to evaluate its Afterschool programs for 55 schools located throughout the

district.

Copies of the Request for Proposal (RFP) are available on the Pittsburgh Public

Schools website: https://www.pghschools.org/.

It is the responsibility of all bidders and other interested parties to examine the entire

RFP and seek clarification in writing, if they do not understand any information and/or

instructions. The Pittsburgh Public School District reserves the right to answer or not

answer any question(s) received.

The contract agreement for this evaluation will be based on per agreed services

within the stated timeframe. The elements of the desired educational activities to be

evaluated, scope of the work, detailed proposal requirements, milestones and terms

are discussed in the RFP.

To be considered as the evaluator of this project, your proposal submission must be

received on or before Opening of Business (8:00am EST) on Thursday, March

23, 2023, via email to drea@pghschools.org.

Please note that proposals submitted by mail ONLY will NOT be considered.

Pittsburgh Public School District reserves the right to extend this deadline by

providing a written addendum to the RFP.

The School District also reserves the right to modification and/or cancellation of the

RFP contingent upon the amount of budget allocated to the external evaluation of the

Afterschool programs.

Pittsburgh Public School District also reserves the right to contact any external

evaluation contractors to clarify its proposal.

03-02-23_DREA_2

SECTION 2

SCOPE OF THE WORK

The American Rescue Plan Act of 2021, which is signed into law to provide an

additional funds to States Education Departments and Local Education Agencies,

allocate funds for Elementary and Secondary Schools from 24th of March 2021 to 30th

of September 2024.

The Afterschool programs, in Pittsburgh Public Schools and funded by ARP - ESSER

III, were to address disrupted learning using evidence-based academic, social, and

emotional learning strategies for vulnerable populations of students, who were

disproportionately impacted by covid-19.

Pittsburgh Public School District is inviting qualified independent external evaluators

or researchers to submit a proposal to evaluate the impacts of its Afterschool

programs.

Students attended the Afterschool programs at 55 schools throughout Pittsburgh

Public School District. They include: Twenty-two K-5 schools, eighteen K-8 and 6-8

schools, nine 6-12 and 9-12 schools, and six special schools. The Afterschool

programming was designed at the school level within parameters that are based on

indicators of quality in Afterschool programming, specifically grounded in the work

of Pennsylvania Statewide Afterschool Youth Development Network and Allegheny

Partners for Out of School Time. Afterschool outlines the necessary elements of a

quality program in four core areas: (1) Structure and Management (2) Positive

Connections (3) Safety and Health, and (4) Activities. Complete details regarding

these core areas can be found at: https://www.psaydn.org/home/quality-

andsustainability-work/

It is the Pittsburgh Public School District’s goal to ensure that all Afterschool

programming will embody these core elements. Programming will also be focused

on academic and/or social, emotional learning goals specific to each school and

responsive to the need demonstrated by their student population.

The overall intended outcome of the project evaluation will be to provide evidence of

program effectiveness, which is essential in informing improvement, i.e., to examine

the degree to which the program is successful in producing the desired results. This

evaluation is also important to recommend the ways the Afterschool programs can be

improved, i.e., based on the findings, to suggest recommendations or possible

actions.

03-02-23_DREA_3

The principal questions to be evaluated are investigating the impacts of the

Afterschool programs on addressing learning loss through the implementation of

evidence - based interventions and how the interventions respond to students’ social,

emotional, and academic needs that address the disproportionate impact of covid-19

on underrepresented student subgroups.

The Context, Input, Process and Product (CIPP) evaluation criteria, which assess the

core values of the Afterschool programs will be used. There should be two tiers in the

programs’ evaluation process. In the first tier, the primary questions will be: (i) What

needs to be done? (Context evaluation); (ii) How should it be done? (Input evaluation);

and (iii) Is it being done? (Process evaluation). The second tier of the evaluation deals

with the impact evaluation based on the ARP ESSER III grant expectations (did it

succeed?)

The impact evaluation will be focused on four key areas: Students’ outcomes, chronic

absenteeism, stakeholders’ engagement, and students’ social, emotional wellbeing

(disaggregated on major racial/ethnic group, gender, economic status, SEL, EL,

students experiencing homelessness, etc.). The key impact evaluation questions to be

investigated will be:

1. What is the impact of implementing Afterschool programs on students’

academic growth?

Expectation:

1.1 Students who attended 80% of the available program days will

demonstrate greater than the projected improvement in their

standardized scores on Math and ELA.

1.2 80% of students who participate in at least 80% of available program

days will demonstrate greater increases in their national percentile

rank in ELA and Math compared to a matched sample of students

(match based on demographic and prior performance).

1.3 Students who participated in the program improved literacy/reading

skills better than a matched sample of students based on their DIBELS

scores.

2. What is the impact of implementing Afterschool programs in reducing chronic

absenteeism?

Expectation:

2.1 At least 30% of the participants will attend a minimum of 80% of the

available program days.

2.2 Average daily attendance will be greater than 50% of the targeted

students.

03-02-23_DREA_4

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