PPS Afterschool Programs Evaluation RFP

Agency: Pittsburgh Public Schools
State: Pennsylvania
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541720 - Research and Development in the Social Sciences and Humanities
Posted Date: Mar 3, 2023
Due Date: Mar 23, 2023
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  • PPS Afterschool Programs Evaluation RFP

    Issuance Date: March 02, 2023.

    The due date for proposal is March 23, 2023 @8:00am EST

    The Request for Proposal (RFP) seeks qualified external evaluators to submit a proposal to evaluate ESSER funded PPS Afterschool Programs. The main purpose of the project evaluation will be to investigate the impacts of the Afterschool programs on addressing learning loss through the implementation of evidence - based interventions and how the interventions respond to students’ social, emotional, and academic needs that address the disproportionate impact of covid-19 on underrepresented student subgroups. The RFP includes detailed requirements for all proposal submissions.

    RFP_External Evaluation_ESSER_ PPS-Afterschool Programs_03-02-23_Final.pdf 240.27 KB (Last Modified Yesterday at 10:15 AM)
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    REQUEST FOR PROPOSAL
    AFTERSCHOOL PROGRAMS EVALUATION
    MARCH 2, 2023
    PITTSBURGH PUBLIC SCHOOL DISTRICT
    341 South Bellefield Ave, Pittsburgh, PA 15213
    CONTENTS
    1. Section 1: RFP invitation
    2
    2. Section 2: Scope of the work
    3
    3. Section 3: Detailed proposal requirements
    6
    3.1 Cover page
    6
    3.2 Detailed evaluation plan
    7
    3.3 Detailed budget and narrative
    7
    3.4 Contract period
    7
    3.5 Detailed time limit
    7
    3.6 Milestones
    8
    3.7 Deliverables
    9
    3.8 Organization’s background summary
    9
    3.9 References
    10
    3.10 Work history with PPS (Pittsburgh Public Schools)
    10
    3.11 Legal actions
    10
    3.12 Licenses
    10
    3.13 Safeguarding and confidentiality
    10
    3.14 Submission requirements
    11
    3.15 Confirmation of receipts
    12
    3.16 Proposal evaluation criteria
    13
    3.17 Clearance needed
    14
    3.18 Intellectual property rights
    14
    3.19 contact for further questions
    14
    4. Section 4: Proposal form signature page
    15
    03-02-23_DREA_1
    REQUEST FOR PROPOSAL: AFTERSCHOOL PROGRAMS EVALUATION
    OPPORTUNITY
    Invitation Date:
    Due Date:
    For (address):
    March 02, 2023
    March 23, 2023
    Pittsburgh Public School District
    Office of Data, Research, Evaluation and Assessment
    341 South Bellefield Ave,
    Pittsburgh, PA 15213
    SECTION 1
    REQUEST FOR PROPOSAL INVITATION
    Pittsburgh Public School District invites qualified external evaluators to submit a
    proposal to evaluate its Afterschool programs for 55 schools located throughout the
    district.
    Copies of the Request for Proposal (RFP) are available on the Pittsburgh Public
    Schools website: https://www.pghschools.org/.
    It is the responsibility of all bidders and other interested parties to examine the entire
    RFP and seek clarification in writing, if they do not understand any information and/or
    instructions. The Pittsburgh Public School District reserves the right to answer or not
    answer any question(s) received.
    The contract agreement for this evaluation will be based on per agreed services
    within the stated timeframe. The elements of the desired educational activities to be
    evaluated, scope of the work, detailed proposal requirements, milestones and terms
    are discussed in the RFP.
    To be considered as the evaluator of this project, your proposal submission must be
    received on or before Opening of Business (8:00am EST) on Thursday, March
    23, 2023, via email to drea@pghschools.org.
    Please note that proposals submitted by mail ONLY will NOT be considered.
    Pittsburgh Public School District reserves the right to extend this deadline by
    providing a written addendum to the RFP.
    The School District also reserves the right to modification and/or cancellation of the
    RFP contingent upon the amount of budget allocated to the external evaluation of the
    Afterschool programs.
    Pittsburgh Public School District also reserves the right to contact any external
    evaluation contractors to clarify its proposal.
    03-02-23_DREA_2
    SECTION 2
    SCOPE OF THE WORK
    The American Rescue Plan Act of 2021, which is signed into law to provide an
    additional funds to States Education Departments and Local Education Agencies,
    allocate funds for Elementary and Secondary Schools from 24th of March 2021 to 30th
    of September 2024.
    The Afterschool programs, in Pittsburgh Public Schools and funded by ARP - ESSER
    III, were to address disrupted learning using evidence-based academic, social, and
    emotional learning strategies for vulnerable populations of students, who were
    disproportionately impacted by covid-19.
    Pittsburgh Public School District is inviting qualified independent external evaluators
    or researchers to submit a proposal to evaluate the impacts of its Afterschool
    programs.
    Students attended the Afterschool programs at 55 schools throughout Pittsburgh
    Public School District. They include: Twenty-two K-5 schools, eighteen K-8 and 6-8
    schools, nine 6-12 and 9-12 schools, and six special schools. The Afterschool
    programming was designed at the school level within parameters that are based on
    indicators of quality in Afterschool programming, specifically grounded in the work
    of Pennsylvania Statewide Afterschool Youth Development Network and Allegheny
    Partners for Out of School Time. Afterschool outlines the necessary elements of a
    quality program in four core areas: (1) Structure and Management (2) Positive
    Connections (3) Safety and Health, and (4) Activities. Complete details regarding
    these core areas can be found at: https://www.psaydn.org/home/quality-
    andsustainability-work/
    It is the Pittsburgh Public School District’s goal to ensure that all Afterschool
    programming will embody these core elements. Programming will also be focused
    on academic and/or social, emotional learning goals specific to each school and
    responsive to the need demonstrated by their student population.
    The overall intended outcome of the project evaluation will be to provide evidence of
    program effectiveness, which is essential in informing improvement, i.e., to examine
    the degree to which the program is successful in producing the desired results. This
    evaluation is also important to recommend the ways the Afterschool programs can be
    improved, i.e., based on the findings, to suggest recommendations or possible
    actions.
    03-02-23_DREA_3
    The principal questions to be evaluated are investigating the impacts of the
    Afterschool programs on addressing learning loss through the implementation of
    evidence - based interventions and how the interventions respond to students’ social,
    emotional, and academic needs that address the disproportionate impact of covid-19
    on underrepresented student subgroups.
    The Context, Input, Process and Product (CIPP) evaluation criteria, which assess the
    core values of the Afterschool programs will be used. There should be two tiers in the
    programs’ evaluation process. In the first tier, the primary questions will be: (i) What
    needs to be done? (Context evaluation); (ii) How should it be done? (Input evaluation);
    and (iii) Is it being done? (Process evaluation). The second tier of the evaluation deals
    with the impact evaluation based on the ARP ESSER III grant expectations (did it
    succeed?)
    The impact evaluation will be focused on four key areas: Students’ outcomes, chronic
    absenteeism, stakeholders’ engagement, and students’ social, emotional wellbeing
    (disaggregated on major racial/ethnic group, gender, economic status, SEL, EL,
    students experiencing homelessness, etc.). The key impact evaluation questions to be
    investigated will be:
    1. What is the impact of implementing Afterschool programs on students’
    academic growth?
    Expectation:
    1.1 Students who attended 80% of the available program days will
    demonstrate greater than the projected improvement in their
    standardized scores on Math and ELA.
    1.2 80% of students who participate in at least 80% of available program
    days will demonstrate greater increases in their national percentile
    rank in ELA and Math compared to a matched sample of students
    (match based on demographic and prior performance).
    1.3 Students who participated in the program improved literacy/reading
    skills better than a matched sample of students based on their DIBELS
    scores.
    2. What is the impact of implementing Afterschool programs in reducing chronic
    absenteeism?
    Expectation:
    2.1 At least 30% of the participants will attend a minimum of 80% of the
    available program days.
    2.2 Average daily attendance will be greater than 50% of the targeted
    students.
    03-02-23_DREA_4

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