Portable Restroom Services on Boulder County Parks and Open Space Properties

Agency: Boulder County
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 562991 - Septic Tank and Related Services
Posted Date: Mar 18, 2020
Due Date: Apr 2, 2020
Solicitation No: SOQ #7130-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Portable Restroom Services on Boulder County Parks and Open Space Properties
Details
Due Date: 04/02/2020 2:00 pm
Bidding Number: SOQ #7130-20
Bidding Categories: Parks and Open Space
Other Comments:

Please note: Due to COVID-19, Proposals will only be accepted electronically by emailing purchasing@bouldercounty.org .

BACKGROUND:

Boulder County Parks and Open Space (BCPOS) is seeking bids from qualified and experienced Contractors for Portable Restroom Services. Contractors will supply and clean Contractor owned portable restrooms (pottys) on various Open Space properties in Boulder County, as well as clean pottys owned by BCPOS at the Longmont Office. These services are required in order to maintain clean and welcoming restroom facilities at trailheads and project sites throughout Boulder County.

BCPOS is seeking two (2) separate companies to service areas, as depicted in the map attachments for the service areas located in the plains and for the service areas located in the mountains on an as needed basis for the duration of the year and subsequent years to follow.

CONTRACT LANGUAGE:

The County is seeking qualified contractors to retain for future projects of the discipline as described above.

The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. The County retains the right to select more than one contractor. The selected contractor(s) will be required to enter into a Continuing Services Contract, for the current year with an option to renew, in writing, for four (4) additional years. The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of Work, as defined in the Specifications section and bids/proposals will be solicited from the approved Contractor list compiled from this solicitation.

Proposers should list the Boulder County and Colorado professional and/or contractor licenses held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required. Proof of certification must be submitted for each worker in the submittal package.

The evaluation of the qualifications shall be based on the requirements described in this ISOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee.

Qualification submittal information must include information regarding company rates, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County.

Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.

All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements listed in this ISOQ.

Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.

PRE-PROPOSAL MEETING:

A Pre-proposal meeting will NOT be held for this Project.

ATTACHMENTS:

The following documents are part of this ISOQ:

  1. Attachment A: Sample Contract
  2. Attachment B: Map of Portable Restroom Location Examples
  3. Attachment C: Map of Bidding areas, Plains and Mountains
  4. Attachment D: Photo of Portable Restroom owned by BCPOS
  5. Attachment E: Map of Portable Restroom Locations in the BCPOS Parking Lot
  6. Attachment F: Example of the “Date of Service” Sheet

WRITTEN INQUIRIES:

All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m., March 23, 2020. A response from the county to all inquiries will be posted and sent via email no later than March 27, 2020.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

SOQs are due at the Administrative Services Information Desk or email box (preferred) listed below, for time and date recording on or before 2:00 p.m., Mountain Time on April 2, 2020.

SOQ #7130-20

Showing 1 to 4 of 4 entries

Attachment Preview

Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
INFORMAL
SOLICITATION OF QUALIFICATIONS
COVER PAGE
SOQ Number:
SOQ Title:
SOQ Questions Due:
7130-20
Portable Restroom Services on
Boulder County Parks and
Open Space Properties
March 23, 2020 – 2:00 p.m.
Submittal Due Date:
April 2, 2020 – 2:00 p.m.
Email Address:
Documents included in this package:
purchasing@bouldercounty.org
Proposal Instructions
Terms and Conditions
Specifications
Insurance and W-9 Requirements
Submittal Section
Signature Page
Attachments:
A: Sample Contract
B: Map Portable Restroom Location Examples
C: Map of Bidding areas, Plains and Mountains
D: Photo Portable Restroom owned by BCPOS
E: Map BCPOS Parking Lot
F: Example of the “Date of Service” Sheet
1
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
PROPOSAL INSTRUCTIONS
BACKGROUND:
Boulder County Parks and Open Space (BCPOS) is seeking bids from qualified and experienced
Contractors for Portable Restroom Services. Contractors will supply and clean Contractor
owned portable restrooms (pottys) on various Open Space properties in Boulder County, as
well as clean pottys owned by BCPOS at the Longmont Office. These services are required in
order to maintain clean and welcoming restroom facilities at trailheads and project sites
throughout Boulder County.
BCPOS is seeking two (2) separate companies to service areas, as depicted in the map
attachments for the service areas located in the plains and for the service areas located in the
mountains on an as needed basis for the duration of the year and subsequent years to follow.
CONTRACT LANGUAGE:
The County is seeking qualified contractors to retain for future projects of the discipline as
described above.
The successful proposer will be required to enter into a Contract for Services and meet all
insurance requirements as required prior to any work beginning. The County retains the right to
select more than one contractor. The selected contractor(s) will be required to enter into a
Continuing Services Contract, for the current year with an option to renew, in writing, for four
(4) additional years. The Contractor acknowledges that a Contract does not constitute a
guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if
selected, and in such event, Contractor would not receive any payment from County. Projects
will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of
Work, as defined in the Specifications section and bids/proposals will be solicited from the
approved Contractor list compiled from this solicitation.
Proposers should list the Boulder County and Colorado professional and/or contractor licenses
held by the company and the key personnel who will be assigned to County awarded projects.
Proposers are to provide the license number and explain if held by an individual or the
company. All workers shall be certified by the County and/or the State of Colorado for these
types of projects, if required. Proof of certification must be submitted for each worker in the
submittal package.
2
The evaluation of the qualifications shall be based on the requirements described in this ISOQ.
All properly submitted qualifications will be reviewed, evaluated, and selected by the
Evaluation Committee.
Qualification submittal information must include information regarding company rates, in detail
and including personnel hourly rates, equipment, meetings, reports, administrative costs,
mileage, travel, and/or other cost information relevant to do business with the County.
Boulder County reserves the right to reject submittals that do not include evidence of prior
experience and current capabilities, including manpower and equipment, necessary to provide
the required services and to successfully complete this type of work.
All proposers are instructed to thoroughly review all the stated insurance requirements for this
Project, the insurance requirements stated are the minimum and standard for Boulder County
Government, for this Project. All hired contractors are required to meet the insurance
requirements, as stated, for contracted services as part of the Boulder County contracting
process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance
requirements and coverage limits. Please refer to the Insurance Requirements listed in this
ISOQ.
Additionally, the Contractor is aware all insurance requirements, as stated, are required to be
active for the duration of the contract, or as otherwise stated, whether Projects or Work are
awarded from the County.
PRE-PROPOSAL MEETING:
A Pre-proposal meeting will NOT be held for this Project.
ATTACHMENTS:
The following documents are part of this ISOQ:
1. Attachment A:
2. Attachment B:
3. Attachment C:
4. Attachment D:
5. Attachment E:
6. Attachment F:
Sample Contract
Map of Portable Restroom Location Examples
Map of Bidding areas, Plains and Mountains
Photo of Portable Restroom owned by BCPOS
Map of Portable Restroom Locations in the BCPOS Parking Lot
Example of the “Date of Service” Sheet
3
WRITTEN INQUIRIES:
All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing
Office at purchasing@bouldercounty.org on or before 2:00 p.m., March 23, 2020. A response
from the county to all inquiries will be posted and sent via email no later than March 27, 2020.
Please do not contact any other county department or personnel with questions or for
information regarding this solicitation.
SUBMITTAL INSTRUCTIONS:
SOQs are due at the Administrative Services Information Desk or email box (preferred) listed
below, for time and date recording on or before 2:00 p.m., Mountain Time on April 2, 2020.
Your response can be submitted in the following ways. Please note that email responses to
this solicitation are preferred but are limited to a maximum of 25MB capacity. NO ZIP FILES
ALLOWED. Electronic submittals must be received in the email box listed below. Submittals
sent to any other box will NOT be forwarded or accepted. This email box is only accessed on
the due date of your questions or proposals. Please use the Delivery Receipt option to verify
receipt of your email. It is the sole responsibility of the proposer to ensure their documents
are received before the deadline specified above. Boulder County does not accept
responsibility under any circumstance for delayed or failed email or mailed submittals.
Email
purchasing@bouldercounty.org; identified as SOQ# 7130-20 in the subject line.
-OR-
US Mail
One (1) unbound copy of your submittal, printed double-sided, 11 point, on at
least 50% post-consumer, recycled paper must be submitted in a sealed
envelope, clearly marked as SOQ# 7130-20, to the Administrative Services
Information Desk located at 1325 Pearl Street, Boulder, CO 80302.
All SOQs must be received, and time and date recorded by authorized county staff by the above
due date and time. Sole responsibility rests with the proposer to see that their SOQ response is
received on time at the stated location(s). Any responses received after due date and time will
be returned to the proposer.
The Board of County Commissioners reserves the right to reject any and all responses, to waive
any informalities or irregularities therein, and to accept the proposal that, in the opinion of the
Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.
Americans with Disabilities Act (ADA): If you need special services provided for under the
Americans with Disabilities Act, contact the ADA Coordinator or the Human Resources office at
(303) 441-3525 at least 48 hours before the scheduled event.
4
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
TERMS AND CONDITIONS
1. Proposers are expected to examine the drawing, specifications, schedule of delivery, and
all instructions. Failure to do so will be at the proposer’s risk.
2. Each proposer will furnish the information required in the Solicitation of Qualifications.
3. The Contract/Purchase Order will be awarded to that responsible proposer whose
submittal, conforming to the Solicitation of Qualifications, will be most advantageous to
the County of Boulder, price and other factors considered.
4. The County of Boulder reserves the right to reject any or all proposals and to waive
informalities and minor irregularities in proposals received, and to accept any portion of
or all items proposed if deemed in the best interest of the County of Boulder to do so.
5. No submittal will be withdrawn for a period of thirty (30) days subsequent to the opening
of proposals without the consent of the County Purchasing Agent or delegated
representative.
6. A signed purchase order or contract furnished to the successful proposer results in a
binding contract without further action by either party.
7. Late or unsigned proposals will not be accepted or considered. It is the responsibility of
proposers to ensure that the proposal arrives at the Administrative Services Information
Desk prior to the time indicated in the “Solicitation of Qualifications.”
8. The proposed price will be exclusive of any Federal or State taxes from which the County
of Boulder is exempt by law.
9. Any interpretation, correction or change of the SOQ documents will be made by
Addendum. Interpretations, corrections and changes of the SOQ documents made in any
other manner will not be binding, and proposer will not rely upon such interpretations,
corrections and changes. The County’s Representative will not be responsible for oral
clarification.
10. Confidential/Proprietary Information: Proposals submitted in response to this
“Solicitation of Qualifications” and any resulting contract are subject to the provisions of
5

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