116 West Jefferson Street
Thomasville, Georgia 31799
February 26, 2020
INVITATION TO BID
Double Wall Polyethylene Pipe
You are invited to submit a sealed bid for providing the following Double Wall Polyethylene Pipe for the
Thomas County Board of Commissioners. Attached are the general conditions, standard instructions, bid
specification, and bid form. Variation from the given specifications should be noted on the bid form with
an explanation of said variation(s) attached. Bids are to be marked with bidder’s name and address and
labeled: “Bid for Double Wall Polyethylene Pipe” and mailed or delivered to the following address no
later than 2:00 p.m.; local time, Tuesday, March 17, 2020.
Deadline for receiving bids:
Tentative Award Date:
Address all bids to:
THOMAS COUNTY BOARD OF COMMISSIONERS
SEALED - Bid for “Double Wall Polyethylene Pipe”
ATTN: PURCHASING DEPARTMENT
P.O. Box 920
116 West Jefferson Street, Room 220
Thomasville, Georgia 31799
Any inquiries concerning this bid should be made to Alicia Wiese, Purchasing Agent, at the above
location or at (229) 225-4100. Alicia.Wiese@thomascountyga.gov.
PLEASE CALL OR E-MAIL CONFIRMATION OF RECEIPT OF THIS INVITATION TO BID.
No bids received after said time or at any place other than the time and place stated in the notice will
WITHDRAWAL OF BID:
A bidder may withdraw his bid before the expiration of the time during which bids may be submitted
without prejudice to the bidder, by submitting a written request of withdrawal to the Thomas County
Board of Commissioners, Purchasing Department.
REJECTION OF BID:
Thomas County may reject any and all bids, and must reject a bid of any party who has been delinquent
or unfaithful in any formal contract with Thomas County. Also, the right is reserved to waive any
irregularities or informalities in any bid in the bidding procedure. Thomas County will be the sole judge
which bid is best, and in ascertaining this, will take into consideration the business integrity, financial
resources, facilities for performing the work, and experience in similar operation of the various bidders.
STATEMENT OF EXPERIENCE AND QUALIFICATIONS:
The bidder may be required, upon request, to prove to the satisfaction of Thomas County that he/she
has the skill and experience and the necessary facilities and ample financial resources to perform the
contract(s) in a satisfactory manner and within the required time. If the available evidence of
competency of any bidder is not satisfactory, the bid of such bidder may be rejected, The successful
bidder is required to comply with and abide by all applicable federal and state laws in effect at the time
the contract is awarded.
By submitting a bid, the bidder represents and warrants that such bid is genuine and not fraudulent or
collusive or made in the interest or in behalf of any person not therein named, and that the bidder has
not directly or indirectly induced or solicited any other bidder to put in a fraudulent bid, or any other
person, firm or corporation to refrain from bidding and that the bidder has not in any manner sought by
collusion to secure to that bidder any advantage over any other bidder.
By submitting a bid, the bidder represents and warrants that neither a Commissioner nor Chairman of
Thomas County has, in any manner, an interest, directly or indirectly in the bid or in the contract that
may be made under it, or in any expected profits to arise therefrom.
DOCUMENTS DEEMED PART OF THE CONTRACT:
The notice, invitation to bidders, general conditions, and instructions for bidders, special conditions,
specifications, bid and addenda, if any, will be deemed part of the contract.
STANDARD INSTRUCTIONS TO BIDDERS
1. The written specifications contained in this bid will not be changed or superseded except by
written addendum from Thomas County. Failure to comply with the written specifications for this bid
may result in disqualification by Thomas County.
2. All goods and materials will be F.O.B. Thomas County Board of Commissioners – Public Works
Pipe Yard, Thomasville, Georgia, in Thomas County and no freight, delivery or postage charges will be
paid by Thomas County unless such charges are included in the bid price.
3. All bids must be sealed, received and in-hand at bid due date and time. Each bidder assumes
the responsibility for having his/her bid received at the designated time and place without consideration,
regardless of the postmark. Thomas County accepts no responsibility for mail delivery.
4. Each bid form submitted must include the name of the business, mailing address, the name,
title and signature of the person submitting the bid. When submitting a bid package to Thomas County,
the first page of your bid package should be the Bid Form listing price, delivery, etc. unless the bid form
is requested to be in a separate sealed envelope.
5. No bids received after said time or at any place other than the time and place stated in the
notice will be considered.
6. Thomas County may reject any and all bids, and must reject a bid of any party who has been
delinquent or unfaithful in any formal contract with Thomas County. Also, the right is reserved to waive
any irregularities or informalities in any bid in the bidding procedure. Thomas County will be the sole
judge as to which bid is best, and in ascertaining this, will take into consideration the business integrity,
financial resources, facilities for performing the work, and experience in similar operation of the various
7. Telephone bids will not be accepted unless stated in invitation.
8. No sales tax will be charged on any orders. Thomas County is exempt as outlined by Georgia
State Law. 58-6000893
9. Bidders will state delivery time after receiving purchase order.
10. Unless otherwise stated, all bids submitted will be valid and may not be withdrawn for a period
of 90 days from the due date of the bid.
11. Results of the bid will be e-mailed to the bidders after the award. Results of the bids are not
12. All responses must be submitted on the provided bid format. Exception from this format will not
be accepted. Any offeror who believes that the bid format is unclear shall submit all questions upon
receipt in writing.
Double Wall Polyethylene Pipe
1. Double wall polyethylene pipe
2. Pipes - 24’ in length
3. Must meet Georgia DOT specifications
4. Prices quoted must be FOB Thomas County Public Works yard, 78 Joiner Road,
Thomasville, Georgia 31757 – any fuel surcharges must be added in the per foot price
5. Thomas County Public Works will call when ready for delivery. Angela Jones,
229-226-4389 or email@example.com
15 Inch Flare end section
18 Inch Flare end section
24 Inch Flare end section
30 Inch Flare end section
15 Inch band
18 Inch band
24 Inch band
30 Inch band
Pipe price per
Payment terms/Discounts allowed: _ Delivery time after purchase order is issued:
It is agreed by the undersigned bidder that the signature and submission of this bid represent the
bidder’s acceptance of all terms, conditions and requirements of bid specifications and, if awarded, the
bid will represent the agreement between the parties.
Company Name: ______________________________________________________________
Address: ______________________________________City/State/Zip: ___________________
Contact Person: ________________________________Title: __________________________
Telephone Number: _________________Fax Number: ______________E-Mail: ____________
Signature of Authorized Representative: ____________________________________________
(sign manually, in ink)
Name Printed: ____________________________Title: ________________Date: ___________