Playground Equipment Replacement at Eastern Elementary School

Agency: Washington County Board of Education
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 238990 - All Other Specialty Trade Contractors
  • 339920 - Sporting and Athletic Goods Manufacturing
  • 423910 - Sporting and Recreational Goods and Supplies Merchant Wholesalers
Posted Date: Feb 13, 2020
Due Date: Mar 10, 2020
Solicitation No: 2020-42
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Playground Equipment Replacement at Eastern Elementary School
Bid number 2020-42
Bid posting date Thursday, February 13, 2020 - 10:30am
Bid opening date Tuesday, March 10, 2020 - 11:00am

It is the intent of the Owner to solicit sealed proposals from pre-qualified companies to establish a contract for the design, provision, and installation of Playground Equipment for Eastern Elementary School. This project is made possible via funding from Program Open Space (POS) and the Board of Education of Washington County (Owner, WCBOE or WCPS). The construction budget is $50,000.00; proposals must not exceed this amount.Location:Eastern Elementary School1320 Yale Dr.Hagerstown, MD 21742

BOE approval April 2020
Term start July 1, 2020
Term end Completed no later than August 14, 2020
Renewals N/A
Renewal type N/A
Staff Leslie Winkler, Scott Bachtell, Michelle Schultz
Bid number 2020-42
Bid Documents

Attachment Preview

RFP Cover Sheet
Playground Equipment Replacement at Eastern Elementary School
RFP 2020-42
Procurement Schedule
Issue Date:
February 12, 2020
Pre-Proposal Meeting:
February 20, 2020 2:30 PM EST
Eastern Elementary School
1320 Yale Dr.
Hagerstown, MD 21742
Deadline for Written Questions Submission:
February 27, 2020 at 12:00 PM EST
Proposal Due:
March 10, 2020 at 11:00 AM EST
10435 Downsville Pike
Hagerstown, MD 21740
Tentative Award Date:
April 2020
Dates and/or times are subject to change by the issuance of written addenda.
WCPS Contract Managers
Procurement Officer
Scott Bachtell
Supervisor of Purchasing
301-766-2842
bachtsco@wcps.k12.md.us
Contract Administrator
Leslie Winkler
Associate Project Manager
301-730-4747
winklles@wcps.k12.md.us
SECTIONS
I.
General Terms & Conditions
II. Specific Terms & Conditions
III. Proposal Format
IV. Proposal Evaluation
V.
Specifications/ Scope of Work
VII. Bid Form of Proposal
TABLE OF CONTENTS
ATTACHMENTS
Bid/Proposal Affidavit
Site Plan
RFP 2020-42
Page
3-9
10-12
13
13
14-15
16-18
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SECTION I - GENERAL TERMS AND CONDITIONS
RFP 2020-42
1. Introduction
It is the intent of the Owner to solicit sealed proposals from pre-qualified companies to establish a contract
for the design, provision, and installation of Playground Equipment for Eastern Elementary School. This
project is made possible via funding from Program Open Space (POS) and the Board of Education of
Washington County (Owner, WCBOE or WCPS). The construction budget is $50,000.00; proposals must not
exceed this amount.
Location:
Eastern Elementary School
1320 Yale Dr.
Hagerstown, MD 21742
2. Definitions
As contained herein, the terms. “Owner”, “WCPS” and “Washington County Public Schools” mean Board of
Education of Washington County. The terms “bidder”, “offeror”, “firm”, and “person” are synonymous, and
mean an entity submitting a proposal in response to this solicitation. Similarly, the terms “bid”, and
“proposal”, mean the response submitted by an offeror. The term “contractor” means an offeror awarded a
contract as a result of this solicitation. The terms “General and Special Provisions”, “requirements”, “scope”,
“specifications”, and “criteria” mean the services, terms, and conditions required by the RFP.
3. Bidder Registration
Vendors are solely responsible for completing the vendor registration process online at wcpspurchasing.com.
Contact Beverly Bergan, Purchasing Associate, at 301-766-2841, or by email to: bergabev@wcps.k12.md.us
if you have any questions or to check the status of your registration. Once registered in the WCPS Vendor
Database, you will be able to view current solicitations and may automatically receive notification of certain
bid solicitations. Washington County Public Schools will not be held responsible for a company’s failure to
become and remain a registered Vendor, to identify appropriate commodity/service categories, to keep the
self-service vendor account up to date with current contact information, and to accomplish these things in a
timely manner. Bidders with a repeated history of not bidding in a specific category may be removed from
the Vendor Database for that category at the discretion of the Purchasing Supervisor.
4. Receipt of Bids
a. Hard copies of complete proposals (technical proposal, bid form, bid/proposal affidavit) shall be
submitted prior to the deadline stated on the cover page of this RFP. Proposals received after the due
date and time listed will not be considered. Any proposal may be withdrawn before the scheduled time
for opening. Hard copy proposals must be hand delivered to the Owner, and a receipt must be received
from the Owner, before the due date and time.
5. Addenda
a. All changes to the bid solicitation will be made through appropriate addenda issued from the Owner.
b. Addenda will be issued a minimum of five days prior to the bid opening date, unless the addenda issued
extends the due date.
c. Each bidder shall ascertain, prior to submitting a bid, that they have received all Addenda issued and the
bidder shall acknowledge receipt on the Proposal Form. Failure of any bidder to acknowledge the
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RFP 2020-42
receipt of addenda will not relieve that bidder from any obligations under this solicitation as amended by
addenda. All addenda so issued will become part of the award and contract documents.
6. Preparation of Bid
a. Should any bidder be in doubt as to the meaning of the specifications, or should they find any
discrepancy or omission, they shall notify the Contract Managers listed on the solicitation cover sheet in
writing. If required, bidders will be notified of clarifications and/or additional information by means of
addenda.
b. Each bid will show the full business address and contact information of the bidder and be signed by the
person(s) legally authorized to sign contracts. All correspondence concerning the bid and contract,
including notice of award, copy of contract, and purchase order, will be emailed, or mailed, to the
address shown on the bid in the absence of written instructions from the bidder to the contrary.
c. Bidders shall be required under Article 56, Section 270(4), Annotated Code of Maryland, to provide proof
of Certificate of Registry and must be licensed to do business in the State of Maryland and must provide
a tax certification number. Visit the following website to ensure compliance:
https://certificate.dat.maryland.gov/Pages/default.aspx
d. By submitting a response to this solicitation, each Bidder represents that it is not in arrears in the
payment of any obligations due and owing the State of Maryland, including the payment of taxes and
employee benefits, and that it shall not become so in arrears during the term of the contract if selected
for contract award.
e. Bids by partnerships must be signed with the partnership name, followed by the signature and
designation of the person having authority to sign. When requested, satisfactory evidence of authority
of the person signing will be furnished. Anyone signing the bid as an agent shall file satisfactory evidence
of their authority to do so, if requested.
f. Bids by corporations must be signed with the name of the corporation, followed by the signature and
designation of the person having authority to sign. When requested, satisfactory evidence of authority
of the person signing will be furnished. Anyone signing the bid as an agent shall file satisfactory evidence
of their authority to do so, if requested.
g. Failure to sign the bid document will result in rejection of the bid as non-responsive.
h. The Owner will not be responsible for any costs incurred by a bidder in preparing and submitting a
proposal in response to this solicitation.
7. Errors in Bid Submissions
a. Bidders, or their authorized representatives, are expected to fully inform themselves as to the conditions
and requirements of the specifications before submitting bids. Failure to do so will be at the bidder's
own risk.
b. If the bidder has made an error, the bidder may request, in writing, to have their bid withdrawn.
Approval of a bidder's request is not automatic and may be given only by the Supervisor of Purchasing.
Requests for withdrawal are usually denied, unless the bidder proves to the satisfaction of the Supervisor
of Purchasing that the mistake was either a scrivener's error or another type of clearly unintentional
error so departing from customary and reasonable business practices as to be obvious and to
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RFP 2020-42
legitimately and substantially impair the vendor's business.
c. Neither law nor regulations make allowance for errors either of omission or commission on the part of
the bidders. In case of error in multiplication of unit price when arriving at total price per line item, the
unit price shall govern. If there is a discrepancy between the price written in numbers and the price
written in words, the words will govern.
8. Award or Rejection of Bids
a. The basis of award shall be the lowest responsible bidder submitting a responsive bid that conforms to
the specifications established in the solicitation with consideration given to the quantities and types of
materials involved, adherence to schedule requirements, purpose for which required, competency and
responsibility of bidder, and the ability of the bidder to perform satisfactory service, if applicable.
b. The Owner reserves the right to cancel this RFP, to determine completeness and/or timeliness of bids, to
reject any or all bids in whole or in part, to make partial awards, to waive any informality in any
quotation, to increase or decrease quantities if quantities are listed in the bid, to reject any bid that
shows any omissions, alterations of form, additions not called for, conditions, exclusions, or alternate
proposals, to conduct discussions with any or all qualified or potentially qualified Bidders in any manner
necessary to serve the best interests of the Owner, and to make any such award as is deemed to be in its
best interest.
c. Bidders may be required, before the awarding of a contract, to show to the complete satisfaction of the
Owner, that they have the necessary facilities, ability and financial resources to execute the contract in a
satisfactory manner, and within the time specified. Bidders may be required to demonstrate they have
the necessary experience, history and references to assure the Owner of their qualifications.
d. The Owner reserves the right to award the bid within 120 days from the date of the bid opening. This
period may be extended at the Procurement Officer's request only with the Bidder's written agreement.
e. If, after competitive bids have been opened, the Supervisor of Purchasing determines that only one
responsible bidder has submitted a responsive bid, the procurement contract may be negotiated with
that one bidder as sole source procurement or the procurement may be re-bid, whichever is deemed to
be in the best interests of the Owner.
f. Upon approval of the award of contract, the bidder(s) shall be notified of their award(s). The signed bid
documents, contents of this RFP, and the resulting purchase order will constitute the contract.
g. The Owner reserves the right to reject the bid of a bidder who has, in the opinion of the Owner, failed to
properly perform under previous contracts, or, who investigation shows, is not in a position to perform
the contract.
h. The Owner retains the right to reject any and all bids, if it is deemed in the best interests of the Owner to
do so.
i. If, during the life of the contract, a product or service does not meet the solicitation terms and
conditions, the Owner retains the right to cancel the awarded item(s) and award to a new bidder, as long
as that bidder mutually agrees to the award.
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