Playground Design and Install at Keeley Park

Agency: Jackson County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 238990 - All Other Specialty Trade Contractors
Posted Date: May 21, 2024
Due Date: Jun 14, 2024
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Bid Title: Playground Design and Install at Keeley Park
Category: Jackson County Parks & Recreation
Status: Open
Bid Recipient: Jackson County Parks

Description:

Jackson County Parks is offering a Request For Proposal for design and installation of modern playground structure and associated scope of work detailed within these documents.

Publication Date/Time:
5/21/2024 8:00 AM
Closing Date/Time:
6/14/2024 12:00 PM
Submittal Information:
Jack McCloughan at jmccloughan@mijackson.org
Contact Person:
Jack McCloughan
Parks Superintendent
jmccloughan@mijackson.org
517-768-2904
Qualifications:
attached
Special Requirements:
attached
Miscellaneous:
attached
Related Documents:

Attachment Preview

Test Title

County of Jackson, MI

Request For Proposal

Playground Design and Install

at Keeley Park

__________________________________________________

Jackson County Parks

200 West Ganson

Jackson, MI 49201

(517)-788-4320

Submittal Deadline: 6/14/2024 12:00 pm

Proposal Submitted By:

____________________________________________________________________________

Summary:

Jackson County Parks (JCP) is offering a Request For Proposal (RFP) for design and installation of modern playground structure and associated scope of work detailed within these documents.

Scope of services:

Jackson County Parks Department is seeking proposals from experienced and qualified Contractors with proven expertise in the scope of work provided.

• Contractor is expected to supply all necessary designs, labor, equipment, supplies, permits and testing required to complete the project per plans and in a timely and professional manner.

• Design and conceptual drawings will be a necessary portion of RFP.

• Installation by a licensed, certified and insured installer will be required.

• Please see detailed plans for specific information.

• All work is to be in accordance with industry standards and NRPA and ASTFM safety standards.

• Note: Contractor is responsible for verification of measurements and quantities prior to bid submission.

Minimum qualifications:

• Contractor and installers will be properly licensed, insured and a business in good financial standing.

• Minimum 5 years’ experience with similarly scoped projects.

• Selected contractor will be responsible for supplying licensing and insurance documentation, if requested by JCP.

• Complete the requested documentation, in its’ entirety. Failure to submit completed forms may result in disqualification of proposal.

Bid Submission:

• Method and location of submission.

o Bids submitted to Jack McCloughan at jmccloughan@mijackson.org with subject line titled “Keeley Park Playground Project” by 12:00 pm, June 14, 2024.

• Submitted bids must include response pages within this RFP, completed in entirety. Failure to submit incomplete bid pages may result in bid disqualification.

• If submitting more than one design, associated pricing sheet (page #3) should accompany each submission.

Timeline:

RFP issued

May 21, 2024

Bid submissions due

June 14, 12:00 pm

Project commencement

Early Spring of 2025

Project completion

TBD

*Contract(s) awarded upon necessary committee approvals.

Contractor Responsibility

1. Contractor is responsible for necessary labor, equipment, materials, transportation, and all necessary costs required to complete listed scope of work in its’ entirety. Costs incurred in the preparation and submission of this bid are the sole responsibility of the contractor.

2. Contractor is responsible for review and understanding of specs for project. Field verification of measurements, quantities, etc. are the responsibility of the Contractor.

3. Any substitutions or changes in specifications must be approved by JCP prior to bid submission.

4. Contractor is responsible for any necessary safety measures, signage, fencing for worksite to ensure safety of employees and public in general of work site and associated areas.

5. Underground locating of utilities is the responsibility of the contractor.

6. Necessary permits, inspections and associated fees are the contractor responsibility, unless otherwise noted.

7. Contractor shall hold and maintain all necessary licenses and insurance throughout project duration.

8. Completion in entirety of requested documents attached to this RFQ.

Follow up questions and information:

Follow up questions should be addressed to the following:

Contact Person:

Jack McCloughan

Parks Superintendent

jmccloughan@mijackson.org

517-768-2904

Evaluation of Bid:

All bids must be submitted and completed in full on the supplied bid forms along with company information and history forms attached to this RFQ. Incomplete forms or bids submitted in an alternate form may result in proposal being disqualified.

JCP evaluation process will be done with the intention of awarding the contract to the highest qualified contractor that offers the greatest value to the County of Jackson.

JCP will select the bid that is in the best interest of the County. Low bidder is not guaranteed to be the selected contractor.

JCP reserves the right to accept offered alternate cost reduction methods, with proper approval. Original bid must be based on listed specs, with possible cost saving proposals submitted separately.

JCP reserves the right to contact and have conversation with any bidder to clarify any portion of submitted bid, confirm history, experience and references.

JCP reserves the right to reject any and all bids submitted at their discretion.

JCP will evaluate all responses based on the following criteria:

A. Proposed project and design and variety of play features.

B. Proposal cost.

C. Experience and references in projects of similar scope.

D. Offered project timeline and ability to complete required schedule.

A submitted bid may not be withdrawn after the submission deadline.

-Pricing:

1. Pricing submitted is expected to remain in contact through duration of project.

a. Note- This is a spring of 2025 installation timeline, pricing should reflect as such.

2. Bidders shall supply total project price on supplied documents.

3. Alternates, both mandatory and optional are to be included on pricing page.

4. JCP reserves the right to enter final negations and cost saving proposals with selected contractor.

5. JCP is tax exempt, and as such, taxes shall not be included in final pricing.

6. Any change orders or changes to specifications shall be done in writing and with prior approval by JCP.

Awarding of bid and project completion

-Award process:

1. Evaluation of proposals by JCP staff or their designees.

2. County reserves right to reject any and all bids submitted.

3. Recommendations to necessary committees and boards, as needed per purchasing policies.

4. Final approval of selected contractor by necessary board/committee.

5. Upon selection, award of contract will be completed. As a portion of contractual requirements, proof of current insurance, licensing, or other documentation may be required. At owners’ expense, insurance Certificate of Coverage, naming Jackson County will be required.

-Project Commencement and Completion:

1. Project to commence as early as possible in spring of ’25. Necessary testing and equipment or material staging may be permitted with prior written permission.

2. Work to be performed during normal business hours, unless otherwise approved by JCP.

3. Project completion is determined to be when scope of work is completed in its’ entirety, including necessary restoration work, testing, inspections and permit completions.

4. Contractor is responsible to maintain a safe and clean work area, as well as maintain professional appearance and behavior while on job site.

-Invoicing:

1. Proper invoice submission to the County will be required; including PO number, company name and address on official company document.

a. JCP is a tax exempt organization. No taxes should appear on invoicing. Tax exempt information will be supplied upon request.

2. Along with proper invoice, as-built drawings, material specifications, warranty information, necessary training, and other necessary documents may be required prior to final payment being issued.

3. Upon satisfactory completion of project and necessary inspections payment will be made within 30 days of invoiced date.

Bid submissions/ responses:

Bids may be submitted via email to the contact info listed below. Postal submission to the address below are the responsibility of the contractor to be received by JCP by submission deadline.

Responses to this RFP will be accepted until 12:00 pm, June 14, 2024.

Contact: Submittals by mail:

Jack McCloughan Jackson County Parks

Parks Superintendent c/o Jack McCloughan

jmccloughan@mijackson.org 200 West Ganson

517-768-2904 Jackson, MI 49201

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