Planning Services for TPO

Agency: Polk County
State: Florida
Type of Government: State & Local
NAICS Category:
  • 238160 - Roofing Contractors
  • 541310 - Architectural Services
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Nov 3, 2020
Due Date: Dec 16, 2020
Solicitation No: RFP 20-1009
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid # Title Open Date
RFP 20-1009 Planning Services for TPO Dec 16, 2020

Attachment Preview

RFP REGISTRATION
You MUST register using this form in order to receive notice of any addenda to
these documents. Please fax the completed form to the Polk County Procurement
Division as soon as possible. It is the vendor’s responsibility to verify if addenda
have been issued.
RFP Number & Title:
Description:
20-1009, Planning Services for the
Transportation Planning Organization
(TPO)
The TPO requires the support of
consultants for production of the TPO’s
transportation planning activities set forth
in the Unified Planning Work Program
(UPWP).
Receiving Period:
Wednesday, December 16, 2020, prior to
2:00 p.m
Bid Opening:
Wednesday, December 16, 2020, 2:00
p.m.
This form is for RFP registration. Please scroll down for additional information.
Questions regarding this RFP must be in writing and must be sent to Ben Davis,
Procurement Analyst, via email at bendavis@polk-county.net or via fax at (863) 534-
6789. All questions must be received by, Monday, December 7, 2020, 4:00 p.m.
RFP REGISTRATION
EMAIL THIS FORM BACK IMMEDIATELY
EMAIL: PROCUREMENT@POLK-COUNTY.NET
Carefully complete this form and email it to the Procurement Division. You must submit
one form for each RFP that you are registering for.
Company Name:___________________________________________________
Contact Person: ___________________________________________________
Mailing Address:___________________________________________________
City:__________________ State: ________________ Zip Code: _________
Phone: __________________________ Email: ________________________
1
Cut along the outer border and affix this label to your sealed envelope to identify it as a
“Sealed RFP”. Be sure to include the name of the company submitting the RFP where
requested.
SEALED RFP DO NOT OPEN
SEALED RFP NO: 20-1009
REP TITLE: Planning Services for the Transportation Planning Organization (TPO)
DUE DATE/TIME: Wednesday, December 16, 2020, prior to 2:00 pm
SUBMITTED BY:__________________________________
(Name of Company)
DELIVER TO: PROCUREMENT DIVISION
330 West Church Street, Room 150
Bartow, Florida 33830
2
Contents
RFP REGISTRATION ..................................................................................................... 1
INTRODUCTION / BACKGROUND ......................................................................... 7
SCOPE OF SERVICES ........................................................................................... 8
WEB CONTENT ACCESSIBILITY GUIDELINES .................................................. 11
AGREEMENT ........................................................................................................ 11
EVALUATION CRITERIA....................................................................................... 15
Tab 1 Executive Summary................................................................................... 15
Tab 2 Approach to the Project (35 points) ........................................................... 16
Tab 3 Experience, Expertise, Personnel and Technical Resources (35 points) .. 16
Tab 4 Interactions with TPO and Regulatory Agency Staff (10 Points)................ 17
Tab 5 Timely Completion of Projects (10 Points)................................................. 17
Tab 6 Surveys of Past Performance (10 Points).................................................. 17
BID OPENING........................................................................................................ 18
Elevation Level 1 (Procurement Requirements Assessment): ............................... 19
Elevation Level 2 (Scoring) .................................................................................... 19
Elevation Level 3 (Proposer Interviews)................................................................. 21
Elevation Level 4 (Contract Negotiations) .............................................................. 22
GENERAL CONDITIONS ...................................................................................... 24
CONTACT.............................................................................................................. 24
INSURANCE REQUIREMENTS ............................................................................ 24
INDEMNIFICATION ............................................................................................... 25
PUBLIC ENTITY CRIMES STATEMENT............................................................... 25
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION ................................................. 26
WOMEN/MINORITY BUSINESS ENTERPRISE OUTREACH............................... 26
DISADVANTAGED BUSINESS ENTERPRISE (DBE)........................................... 26
AFFIRMATION....................................................................................................... 29
DEVELOPMENT COSTS....................................................................................... 29
ADDENDA ............................................................................................................. 29
CODE OF ETHICS................................................................................................. 29
APPLICABLE LAWS AND COURTS ..................................................................... 29
CONTRACTUAL MATTERS .................................................................................. 29
3
PROPOSAL ACCEPTANCE PERIOD ................................................................... 30
ADDITION/DELETION ........................................................................................... 30
PROPRIETARY INFORMATION ........................................................................... 30
REVIEW OF PROPOSAL FILES ........................................................................... 30
LIMITATIONS......................................................................................................... 31
PUBLIC RECORD LAWS ...................................................................................... 31
Proposers Incorporation Information ...................................................................... 35
EXHIBIT 1: DETAILED INSTRUCTIONS ON HOW TO PREPARE AND SEND
PERFORMANCE SURVEYS ................................................................................. 36
Survey Questionnaire – Polk County ..................................................................... 38
AFFIDAVIT CERTIFICATION IMMIGRATION LAWS................................................ 39
Supplemental Federal Conditions.............................................................................. 40
Attachments A - H
4
POLK COUNTY
Polk Transportation Planning Organization
Issued by
Procurement Division
Fran McAskill
Procurement Director
REQUEST FOR PROPOSAL 20-1009
Planning Services for the Transportation Planning Organization (TPO)
Sealed proposals will be received in the Procurement Division, Wednesday, December
16, 2020 prior to 2:00 p.m.
Attached are important instructions and specifications regarding responses to this
Request for Proposal (the “RFP”). The failure of a responding proposer (a “Proposer”) to
follow these instructions could result in Proposer disqualification from consideration for
a contract to be awarded pursuant to this RFP.
This document is issued by Polk County (the “County”) on behalf of the Polk
Transportation Planning Organization (the "TPO"). Polk County Procurement Division
(the "Procurement Division") which is the sole distributor of this RFP and all addenda
and changes to the RFP documents. The County shall record its responses to inquiries
and provide any supplemental instructions or additional documents pertaining to this
RFP in the form of written addenda to the RFP. The County shall post all such addenda,
together with any other information pertaining to this RFP, on the County’s website at
http://www.polk-county.net/procurement/bids. It is the sole responsibility of each
Proposer to review the website prior to submitting a responsive proposal (a “Proposal”)
to this RFP to ensure that that the Proposer has obtained all available instructions,
addenda, changes, supporting documents, and any other information pertaining to this
RFP.
The County is not responsible for any solicitations issued through subscriber,
publications, or other sources not connected with the County and the Proposer should
not rely on such sources for information regarding the RFP solicitation.
Questions regarding this RFP must be in writing and must be sent to Ben Davis, via
email at bendavis@polk-county.net or via fax at (863) 534-6789. All questions must be
received by Monday, December 7, 2020, 4:00 p.m.
Proposers and any prospective Proposers shall not contact, communicate with or
discuss any matter relating in any way to this RFP with any member of the Polk
Transportation Planning Organization, Polk County Board of County Commissioners or
any employee of Polk County other than the County Procurement Director or the
individual designated above. This prohibition begins with the issuance of the Request
for Proposal and ends upon execution of a contract. Any such communication initiated
by a Proposer or prospective proposer shall be grounds for disqualifying the offender
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