Pinecrest Gardens Parking Lot Resurfacing 10/2/2019

Agency: Village of Pinecrest
State: Florida
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 238990 - All Other Specialty Trade Contractors
Posted Date: Sep 11, 2019
Due Date: Oct 2, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Pinecrest Gardens Parking Lot Resurfacing 10/2/2019

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INVITATION TO BID
PINECREST GARDENS PARKING LOT RESURFACING
Project No. 2019-013
Sealed bids will be received until:
Wednesday, October 2, 2019
2:00 p.m.
Office of the Village Manager
Village of Pinecrest
12645 Pinecrest Parkway
Pinecrest, Florida 33156
Contact for Questions
procurement@pinecrest-fl.gov
Issue Date:
September 11, 2019
Sealed bids will be received at the Office of the Village Manager, Village of Pinecrest
12645 Pinecrest Parkway, Pinecrest, Florida 33156, until 2:00 p.m. on Wednesday,
October 2, 2019, at which time they will be opened and publicly read for:
PINECREST GARDENS PARKING LOT RESURFACING
Project No. 2019-013
Pinecrest, Florida
The Village of Pinecrest is requesting sealed bids from qualified firms for the resurfacing
of the parking lot at Pinecrest Gardens, 11000 Red Road, Pinecrest, Florida 33156. The
project includes milling and resurfacing of the asphalt parking lot, new striping, new curb
installation, minor drainage improvements including catch basins and exfiltration
trenches, minor parking lot reconstruction, driveway entrance reconstruction, swale
grading and sod.
The work involved with the project shall include, but may not be limited to, the furnishing
of all labor, materials, tools, equipment, machinery, superintendence and services
necessary for the complete in place construction of the project.
The Village of Pinecrest reserves the right to award the bid to the lowest, most
responsive, responsible bidder, as determined by the Village Council, subject to the
right of the Village to reject any and all bids, to waive any irregularity in the bids or
bidding procedure, and subject also to the right of the Village to award bid and contract
to bidders other than the low bidder.
TABLE OF CONTENTS
PINECREST GARDENS PARKING LOT RESURFACING
Project No. 2019-013
INVITATION TO BID………………..…………………...………………………………………. i
TABLE OF CONTENTS..…………..…………………...………………………………………. ii
INSTRUCTION TO BIDDERS............................................................................................ 1
BID FORM…………………………………………………………………………………….….. 6
BID BOND………………………………………………...…………………………...………… 9
BIDDER QUALIFICATION STATEMENT………………………………...……….................11
NON-COLLUSION AFFIDAVIT…………………………………………………..…......……...14
PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST……………….....………….16
DRUG FREE WORK PLACE………………………..………………………………..………...18
LIST OF PROPOSED SUBCONTRACTORS……………………………………...…...……. 19
NOTICE OF AWARD……………...……………………………………………………………. 20
AGREEMENT……………………………………………………………………………………. 21
FORM OF PERFORMANCE BOND……………………………………………………...…… 23
Certificate as to Corporate Principal
FORM OF PAYMENT BOND………………………………………………………………...... 27
Certificate as to Corporate Principal
ACKNOWLEDGMENT OF CONFORMANCE WITH OSHA STANDARDS…...…………. 31
NOTICE TO PROCEED………………………………………………………………………… 32
GENERAL CONDITIONS…………………………………………………………………….GC-1
EXHIBIT A: Plans and Specifications
ii
INSTRUCTIONS TO BIDDERS
PINECREST GARDENS PARKING LOT RESURFACING
Project No. 2019-013
IT IS THE RESPONSIBILITY OF THE BIDDER TO ENSURE THAT THE BID REACHES THE OFFICE
OF THE VILLAGE MANAGER ON OR BEFORE THE CLOSING HOUR AND DATE STATED ON THE
INVITATION TO BID FORM.
1.
Purpose of Bid: The Village of Pinecrest is requesting sealed bids from qualified firms for the
resurfacing of the parking lot at Pinecrest Gardens, 11000 Red Road, Pinecrest, Florida 33156.
The Village reserves the right to award the Bid considered the best to serve the Village’s
interests.
2.
Any questions concerning the Bid Specifications or any required need for clarification must be
made in writing to procurement@pinecrest-fl.gov, at least five (5) business days prior to the date
of the Bid opening. Interpretations or clarifications considered necessary by the Village in
response to such questions will be issued by an addenda emailed or posted on the Village’s web
site, www.pinecrest-fl.gov/BIDS. Only questions answered by written addenda shall be binding.
Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or
required need of additional information shall exempt a BIDDER from submitting the Bid on the
required date and time as publicly noted.
3.
Cone of Silence: You are hereby advised that this Invitation to Bid is subject to the “Cone of
Silence,” in accordance with Section 2-11.1(t)(a) of the Code of Miami-Dade County. From the
time of advertising until the Village Manager issues her recommendation, there is a prohibition on
communication with the Village’s professional staff. The Cone of Silence does not apply to oral
communications at pre-bid conferences, oral presentations before evaluation committees,
contract discussions during any duly noticed public meeting, public presentations made to the
Village Council during any duly noticed public meeting, contract negotiations with the staff
following the award of an RFP, RFQ, RFLI or bid by the Village Council, or communications in
writing at any time with any Village employee, official or member of the Village Council unless
specifically prohibited. A copy of all written communications must be filed with the Village
Manager. Violation of these provisions by any particular bidder or proposer shall render any RFP
award, RFQ award, RFLI award, or bid award to said bidder or proposer void, and said bidder or
proposer shall not be considered for any RFP, RFQ, RFLI or bid for a contract for the provision of
goods or services for a period of one year.
4.
BIDDER warrants that the prices, terms and conditions quoted in the Bid will be firm for a period
of ninety (90) days from the date of the Bid opening unless otherwise stated in the Bid Form.
Incomplete, unresponsive, irresponsible, vague, or ambiguous responses to the Invitations to Bid
will be cause for rejection, as determined by the Village.
5.
Pursuant to the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes – “a person or
affiliate who has been placed on the convicted vendor list following a conviction for a public entity
crime may not submit a Bid on a contract to provide any goods or services to a public entity, may
not submit a Bid on a contract with a public entity for the construction or repair of a public building
or public work, may not submit bids on leases of real property to a public entity, may not be
awarded to perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.107, for category two for a period of 36 months from
the date of being placed on the convicted vendor list”.
6.
6.1 BIDDERS shall use the Bid Form(s) furnished by the Village. Failure to do so may cause
the Bid to be rejected. Removal of any of the Bid may invalidate the Bid. BIDDER shall deliver to
the Village, as Bid package:
(a) The Invitation to Bid and Instructions to Bidders.
(b) A copy of all issued addendum.
(c) The Bid Form completely executed.
(d) Electronic copy of bid documents in pdf format either in a CD or flash drive.
(e) Bid Security, (Bid Bond or cashiers check) attached to the Bid Form.
1
INSTRUCTIONS TO BIDDERS
PINECREST GARDENS PARKING LOT RESURFACING
Project No. 2019-013
(f)
Certificates of Competencies, State, County and Village Licenses.
(g) Certificate of Insurance and or Letter of Insurability.
(h) Drug Free Workplace Form, if applicable
The entire Bid Package shall be placed in an opaque envelope and clearly marked with
the BIDDER’S name and “PINECREST GARDENS PARKING LOT RESURFACING,
PROJECT NO. 2019-013.”
6.2 Bids having an erasure or corrections must be initialed by the BIDDER in ink. Bids shall
be signed in ink; all quotations shall be typewritten or printed and filled in with ink.
6.3 Guaranties: No guarantee or warranty is given or implied by the Village as to the total
amount that may or may not be purchased from any resulting Contract or Award. These
quantities are for bidding purposes only and will be used for tabulation and presentation
of the Bid. The Village reserves the right to reasonably increase or decrease quantities
as required. The prices offered herein and the percentage rate of discount applies to
other representative items not listed in this Bid.
7.
Delivery: All items shall be delivered F.O.B. destination (i.e. at a specific Village of Pinecrest
address), and delivery costs and charges (if any) will be included in the Bid Price. Exceptions
shall be noted. When practical, the Village may make pick-ups at the vendor’s place of business.
8.
Mistake: If there is a discrepancy in the unit and extended prices, the unit price(s) will prevail and
the extensions adjusted to coincide. BIDDERS are responsible for checking their calculations.
Failure to do so will be at the BIDDER’S risk, and errors will not release the BIDDER from their
responsibility as noted herein.
9.
Brand Names: If a brand name, make, of any “or equal” manufacturer trade name, or vendor
catalog is mentioned whether or not followed by the words “approved equal” it is for the purpose
of establishing a grade or quality of material only. Vendor may offer equals with appropriate
identification, samples and/or specifications on such item(s). The Village shall be the sole judge
concerning the merits of items Bid as equals.
10. Material: Material(s) delivered to the Village under this proposal shall remain the property of the
seller until accepted to the satisfaction of the Village. In the event materials supplied to the
Village are found to be defective or do not conform to specifications, the Village reserves the right
to return the product(s) to the seller at the seller’s expense.
11. Pricing: Prices should be stated in units of quantity specified in the Bid Form. In case of a
discrepancy, the Village reserves the right to make the final determination at the lowest net cost
to the Village.
12. Safety Standards: The BIDDER warrants that the product(s) supplied to the Village conform in all
respects to the standards set forth in the Occupational Safety and Health Act (OSHA) and its
amendments. Bids must be accompanied by a Materials Data Safety Sheet (M.S.D.S) when
applicable.
13. Payments: Payment will be made after commodities/services have been received, accepted, and
properly invoices as indicated in the contract and/or purchase order. Invoices must bear the
purchase order number.
14. Liability, Insurance, Licenses & Permits: Where BIDDERS are required to enter onto Village of
Pinecrest property to deliver materials or to perform work or services as a result of a Bid Award,
the BIDDER will assume the full duty, obligation, and expense of obtaining all necessary licenses,
permits, inspections, and insurance required. The BIDDER shall be liable for any damages or
loss to the Village occasioned by negligence of the BIDDER (or its agent) or any person the
BIDDER has designated in the completion of their contract as a result of the Bid. Contractor shall
be required to furnish a certified copy of all licenses, Certificates of Competency or other licensor
requirements necessary to practice their profession as required by Florida State Statute, Florida
2

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