Photo Red Light and Photo Speed Enforcement

Agency: City of Phoenix
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 541922 - Commercial Photography
Posted Date: Oct 30, 2019
Due Date: Nov 15, 2019
Solicitation No: RFP 19-111
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
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Photo Red Light and Photo Speed Enforcement

Updated: 10/29/2019 1:17 PM

Updated: 10/29/2019 1:17 PM


Solicitation Details
Solicitation/Project Number

RFP 19-111

Department


Police

Contract Specialist/Procurement Officer

Margie Vasquez

Pre-Offer Conference/Pre-Submittal Meeting


10/03/2019 10:00 AM

Date Due


11/15/2019 2:00 PM

NIGP


961-47 - Law Enforcement Services(Including Process Server Services)

Additional Information

The City of Phoenix is soliciting proposals for a “turn-key” Photo Enforcement Program to include Red Light, Photo Speed at Schools, and other photo and radar enforcement products and services for the Phoenix Police Department.

Associated Files

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

Interested Party Form

Please fill out the following information to be placed on the Interested Parties list for this Solicitation.

NOTE: The below form is NOT used to submit bids.
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CITY OF PHOENIX
FINANCE DEPARTMENT
Procurement Division
251 W. Washington Street
8th Floor
Phoenix, AZ 85003
REQUEST FOR PROPOSAL
RFP 19-111 Photo Red Light and Photo Speed Enforcement –
Requirements Contract
Procurement Officer
Margie Vasquez
251 W. Washington Street
Phoenix, AZ 85003
Phone: (602) 495-0699
Margie.Vasquez@phoenix.gov
Date posted on website (issue Date): September 20, 2019
TABLE OF CONTENTS
CITY OF PHOENIX
SECTION I – INSTRUCTIONS …………………………………………………………… 4
SECTION II – STANDARD TERMS AND CONDITIONS ……………………………. 18
SECTION III – SPECIAL TERMS AND CONDITIONS ………………………………. 35
SECTION IV – TECHNOLOGY SPECIAL TERMS AND CONDITIONS …………... 46
SECTION V – INSURANCE AND INDEMNIFICATION ……………………………… 50
SECTION VI – SCOPE ………………………………………………………………….. 55
SECTION VII – SUBMITTALS ………………………………………………………….. 90
RFP #19-111 Photo Red Light and Photo Speed Enforcement – Requirements Contract
Page 2
09/2018 (JMK)
SECTION I - INSTRUCTIONS
Please read before continuing to the offer document.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure
form.
All Submittals are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Included any required drawings or descriptive literature.
If required, checked and included the amount of the offer surety.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of the offer as indicated in Submittal
section.
Included signed addenda, if any.
Included required Solicitation Bond.
Addressed the mailing envelope to the Procurement Officer on the solicitation
front page, at the address listed.
The mailing envelope clearly shows your company name and address, the
solicitation number, and the offer opening date.
Mailed the response in time – City must receive offers no later than the date and time indicated in the
Schedule of Events or addenda.
RFP #19-111 Photo Red Light and Photo Speed Enforcement – Requirements Contract
Page 3
09/2018 (JMK)
SECTION I - INSTRUCTIONS
SECTION I – INSTRUCTIONS
1. DESCRIPTION
The City of Phoenix invites sealed offers for the purchase and installation of
Photo Red Light and Speed Enforcement services for the Phoenix Police
Department for a five-year period commencing on the later of (a) on or about
January 1, 2020, in accordance with the specifications and provisions
contained herein; or (b) the “Effective Date” which is upon award by City
Council; all conditioned upon signature and recording by the City Clerk’s
department, as required by the Phoenix City Code.
This solicitation is available through Arizona Relay Service 7-1-1. Please call
TTY 800-367-8939 for assistance.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest
occurrence of any of the following:
reaching the end of the term and any extensions exercised as set forth
above; or
termination pursuant to the provisions of this Agreement.
2. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION
Vendors must be registered in the City’s eProcurement Self-Registration
System at https://www.phoenix.gov/financesite/Pages/EProc-help.aspx in
order to receive solicitation notices, respond to solicitations and access
procurement information. The City may, at its sole discretion, reject any offer
from an Offeror who has not registered in the City’s eProcurement system.
3. SCHEDULE OF EVENTS
ACTIVITY
(All times are local Phoenix time)
DATE
Issue Date
September 20, 2019
Pre-Offer Conference
October 3, 2019 – 10:00 am
Pre-Offer Conference Location
251 W. Washington Street -Conf. Room 827
Phoenix, Arizona 85003
Written Inquiries Due Date
October 9, 2019
Offer Due Date
OCTOBER 18, 2019 – 2:00 pm
Offer Submittal Location
251 W. Washington Street
Procurement Division – 8th Floor
Phoenix, Arizona 85003
The City reserves the right to change dates and/or locations as necessary, and
the City does not always hold a Pre-Offer Conference or Site visit.
RFP #19-111 Photo Red Light and Photo Speed Enforcement – Requirements Contract
Page 4
09/2018 (JMK)
SECTION I - INSTRUCTIONS
4. OBTAINING A COPY OF THE SOLICITATION AND ADDENDA: Interested
Offerors may download the complete solicitation and addenda from
https://www.phoenix.gov/solicitations. Internet access is available at all public
libraries. Any interested offerors without internet access may obtain this
solicitation by calling the Procurement Officer or picking up a copy during regular
business hours at the City of Phoenix, Finance - Procurement Division, 251 W.
Washington Street, Phoenix, AZ 85003. It is the Offeror’s responsibility to check
the website and verify all required information is submitted with their offer.
5. PREPARATION OF OFFER:
5.1. All forms provided in Submittal Section must be completed and submitted
with the offer. The signed and completed Solicitation Disclosure form must
be included or your offer may be deemed non-responsive.
5.2. It is permissible to copy Submittal forms if necessary. Erasures,
interlineations, or other modifications of the offer must be initialed in
original ink by the authorized person signing the offer. No offer will be
altered, amended or withdrawn after the specified offer due date and time.
The City is not responsible for Offeror’s errors or omissions.
5.3. All time periods stated as a number of days will be calendar days.
5.4. It is the responsibility of all Offerors to examine the entire solicitation and
seek clarification of any requirement that may not be clear and to check all
responses for accuracy before submitting an offer. Negligence in preparing
an offer confers no right of withdrawal after due date and time. Offerors are
strongly encouraged to:
5.4.1. Consider applicable laws and/or economic conditions that may affect
cost, progress, performance, or furnishing of the products or
services.
5.4.2. Study and carefully correlate Offeror’s knowledge and observations
with the solicitation and other related data.
5.4.3. Promptly notify the City of all conflicts, errors, ambiguities, or
discrepancies that Offeror has discovered in or between the
solicitation and other related documents.
5.4.4. The City does not reimburse the cost of developing, presenting or
providing any response to this solicitation. Offers submitted for
consideration should be prepared simply and economically,
providing adequate information in a straightforward and concise
RFP #19-111 Photo Red Light and Photo Speed Enforcement – Requirements Contract
Page 5
09/2018 (JMK)

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