PD-038 20 Animal Control Services

Agency: Village of Schaumburg
State: Illinois
Type of Government: State & Local
NAICS Category:
  • 561710 - Exterminating and Pest Control Services
Posted Date: May 9, 2019
Due Date: May 31, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
PD-038 20 Animal Control Services

The village is seeking proposals for animal care services and administration.The contracted vendor must make a sufficient number of cages available per day for stray dogs and cats picked up the Schaumburg Police Department to house an estimated nine hundred (900) strays per year. In addition to accepting stray animals, the facility must have the capability to handle sick and injured wildlife.

Sealed proposals are due no later than 1:00 p.m. on Friday, May 31, 2019.

Type RFPs
Value
Status Open
Date Available 5/9/2019
Due Date 5/31/2019
Contact Name Jan Williams
Contact Phone 847.923.4512
Contact Email jwilliams@schaumburg.com
Pre Bid Meeting Date
Pre Bid Meeting Location No meeting scheduled
Awarded Date
Awarded To
Document Name Type
PD-038 20 Animal Control Services pdf

Attachment Preview

The Village of Schaumburg's internet web site provides purchasing related information for
current & future village suppliers.
IMPORTANT! Vendors that download and print documents from this web site are
responsible for obtaining ALL files associated with the individual bids or proposal.
In order to maintain the line of communication, vendors intending to respond to a
bid or proposal document must provide the Purchasing Division with all company
contact information via e-mail to jwilliams@schaumburg.com.
To access the Village of Schaumburg website:
Logon to: www.villageofschaumburg.com, the main page of the village's web site.
The Business to Government page provides general information and access to the village's
Vendor Registration Form, Freedom of Information Form, and several purchasing related links.
To find this page, single click on the left side of the main website page.
The Current Requests for Bids and Proposals page provides access to downloadable PDF bid
and proposal documents.
Please read the instructions entirely. Below the instructions is a list of bid & proposal
opportunities. Access any of the listed projects by single clicking on the individual TITLE. A
complete detail of the specific project will open up. All document files related to the specific
project will be provided as PDF at the bottom of the detail page.
The General Terms and Conditions page provides answers to frequently asked questions
concerning how to do business with the Village of Schaumburg. To find this page, single click
on the left side of the Business to Government web page.
The Procurement Processes page provides an explanation of the processes utilized by the
Village of Schaumburg for procurement of goods and services. To find this page, single click on
the left side of the Business to Government web page.
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Village of Schaumburg
Legal Notice
Request for Proposal
The Village of Schaumburg, IL will accept sealed proposals for Animal Control Services.
Specifications and all Contract Documents are available on-line on the Village of Schaumburg’s
Purchasing Division web page at www.ci.schaumburg.il.us under Business to Government-
Commerce and Bid Information. They may also be obtained from the Village of Schaumburg,
Purchasing Division, Atcher Municipal Center, 101 Schaumburg Ct., Schaumburg, IL, 60193-
1899 during the hours of 9:00 a.m. to 4:00 p.m., Monday through Friday with prior notification.
Prices quoted must be valid for a minimum of 90 days from the date of the proposal opening.
Sealed proposals will be received by Jan Williams, CPPB, in the Purchasing Office, at the above
address until 1 p.m. on Friday, May 31, 2019.
The Village of Schaumburg reserves the right to reject any and all proposals or to waive any
technicalities, discrepancies, or information in the proposals. The Village of Schaumburg does
not discriminate in admission, access to, treatment, or employment in its programs and activities.
General questions regarding this Legal Notice shall be directed to Jan Williams, CPPB,
Purchasing Office, at (847) 923.4512. All detailed questions concerning the actual proposal
specification are to be forwarded in writing via e-mail to jwilliams@schaumburg.com no
less than five (5) business days prior to the scheduled opening date.
Following review and the Purchasing Division’s receipt of an award recommendation, contract
awards will be posted on the Village of Schaumburg’s Internet web site
http://www.villageofschaumburg.com.
Lisa Petersen
Finance Director
Page 1 of 22
PD-038 20
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Fair Employment Practices
Commission as a material term of all public contracts.
During the performance of this contract, the contractor agrees as follows:
1. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex,
national origin, or ancestry; and further, that it will examine all job classifications to determine if minority persons or
women are underutilized and will take appropriate affirmative action to rectify any such under utilization.
2. That, if it hires additional employees in order to perform this contract, or any portion hereof, it will determine the
availability (in accordance with the Commission’s Rules and Regulations for Public Contracts) of minorities and
women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which
employees are hired in such a way that minorities and women are not underutilized.
3. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants
will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin, or
ancestry.
4. That it will send to each labor organization or representative of workers with which it has or is bound by a collective
bargaining or other agreement or understanding, a notice advising such labor organization or representative of the
contractor’s obligations under the Illinois Fair Employment Practices Act and the Commission's Rules and Regulations
for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in
its efforts to comply with such Act and Rules and Regulations the contractor will promptly so notify the Illinois Fair
Employment Practices Commission and the contracting agency and will recruit employees from other sources when
necessary to fulfill its obligations there under.
5. That it will submit reports as required by the Illinois Fair Employment Practices Commission’s Rules and
Regulations for Public Contracts, furnish all relevant information as may from time to time be requested by the
Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Act and
the Commission’s Rules and Regulations for Public Contracts.
6. That it will permit access to all relevant books, records, accounts, and work sites by personnel of the contracting
agency and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance
with the Illinois Fair Employment Practices Act and the Commission’s Rules and Regulations for Public Contracts.
7. That it will include verbatim or by reference the provisions of paragraphs 1 through 7 of this clause in every
performance subcontract as defined in Section 2.10 (b) of the Commission's Rules and Regulations for Public Contracts
so that such provision will be binding upon every such subcontractor; and that it will also include the provisions of
paragraphs 1,5, 6, and 7 in every supply subcontract as defined in Section 2.10(a) of the Commission’s Rules and
Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor. In the same
manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions
of this clause by all its subcontractors; and further it will promptly notify the contracting agency and the Illinois Fair
Employment Practices Commission in the event any subcontractor fails or refuses to comply therewith. In addition, no
contractor will utilize any subcontractor declared by the Commission to be non-responsible and therefore ineligible for
contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.
The Village of Schaumburg does not discriminate on the basis of handicapped status in admission or access to, or
treatment or employment in, its programs and activities.
Page 2 of 22
PD-038 20
STANDARD CONDITIONS
Contract Documents: Any drawings, plans, standard conditions, special conditions, supplemental
additional conditions, specifications, proposal notice, proposal sheet, and addendum, if any, as specified
herein shall form the “Contract Documents.” For the purpose of this proposal, the word “Village” shall
refer to the Village of Schaumburg and the word “Proposer” shall refer to any person, company, or entity
submitting a proposal. Any work shown or described in one of the documents shall be construed as if
described in all the documents.
Interpretation of Contract Documents: Each request for interpretation of the Contract Documents shall
be made in writing addressed Purchasing Division, 101 Schaumburg Court, Schaumburg, IL 60193 and
shall be received at least five (5) business days prior to the schedule opening date of the proposal.
Interpretations and supplemental instructions will be in the form of written addenda to the Contract
Documents.
Electronic Proposal Documents: Proposers that download PDF documents from the Village of
Schaumburg’s Purchasing Division internet web page must immediately notify the Purchasing Division
via e-mail to jwilliams@schaumburg.com if they intend to submit a response to the proposal documents.
This step is necessary to establish a communication link between the Village and the Proposer so that any
addenda or other relevant information may be transmitted properly. The Proposer, not the Village, is
responsible for obtaining any addenda to the original specification when the Proposer chooses the option
of downloading proposal files. Addenda and other relevant information will be posted on the Current
Requests for Bids and Proposals, project specific, web page.
Submittal of Proposal: Proposals must be submitted to the attention of Jan Williams, CPPB, at the above
address no later than 1:00 p.m. on Friday, May 31, 2019. Proposals arriving after the specified time will
not be accepted. Mailed proposals which are delivered after the specified hour will not be accepted
regardless of postmarked time on the envelope. Proposers should carefully consider all delivery options
(US Postal Service, UPS, Federal Express, private delivery service, etc.) and select a method that will
successfully deliver their proposal by the required time and date. Proposals shall be submitted in sealed
envelopes carrying the following information: Proposers name, address, subject matter and project number
of proposal as indicated in the specification, and designated date and time the proposal is due.
Withdrawal of Proposal: Proposers may withdraw or cancel their proposal, in written form, at any time
prior to the scheduled time the proposals are due.
Proposers Qualifications: No award will be made to any Proposer who cannot satisfy the Village that
they have sufficient ability and experience in this class of work, as well as sufficient capital and
equipment to do the job and complete the work successfully within the time named (i.e. responsible). The
Village’s decision or judgment on these matters shall be final, conclusive, and binding.
Preparation of Proposal: The Proposers submittal shall include all requirements of the specification as
found in the Contract Documents. The Village will strictly hold the Proposer to the terms of the proposal.
The proposal must be executed by a person having the legal right and authority to bind the Proposer.
Page 3 of 22
PD-038 20

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