PCPD LANDSCAPE MAINTENANCE SERVICES

Agency: City of Panama City
State: Florida
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Mar 10, 2021
Due Date: Mar 18, 2021
Solicitation No: PC21-015
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: PC21-015
Bid Title: PCPD LANDSCAPE MAINTENANCE SERVICES
Category: Landscape and Roadway Maintenance Services
Status: Open
Additional Status Information: The bid opening is being postponed one week

Description:
Sealed bids may be submitted in person at the Purchasing Department at 501 Harrison Avenue, Panama City, Florida, or via U. S. mail, or courier service. Bids must be plainly marked, "BID NO. PC21-015 PCPD LANDSCAPE MAINTENANCE SERVICES ~ MARCH 18TH, 2021” along with the firm's name and address. Bids will be accepted until 3:00 p.m., CDT, on Thursday, March 18th, 2021. Specifications may be obtained at the Purchasing Department, 501 Harrison Avenue, Panama City, Florida, telephone (850) 872-3070, or our website www.pcgov.org.
Publication Date/Time:
2/12/2021 8:00 AM
Publication Information:
Bid # PC21-015 PCPD Landscaping
Closing Date/Time:
3/18/2021 3:00 PM
Submittal Information:
Sealed bids may be submitted in person at the Purchasing Department at 501 Harrison Avenue
Bid Opening Information:
3:00PM Room 010 City Hall
Contact Person:
Steve Lewis at slewis@pcgov.org
Qualifications:
See bid Document
Special Requirements:
See bid Document
Related Documents:

Attachment Preview

PCPD LANDSCAPE MAINTENANCE SERVICES
Dedicated to Excellence . . .
People Serving People
Purchasing Department • 501 Harrison Avenue, (32401) ▪ Phone 850-872-3070 ▪ www.pcgov.org
INVITATION FOR BIDS
PANAMA CITY POLICE DEPARTMENT
LANDSCAPE MAINTENANCE SERVICES
PC21-015
The City of Panama City will accept sealed bids for PCPD Landscape Maintenance Services, at the
Purchasing office until 3:00 p.m., CDT, on THURSDAY, MARCH 11TH, 2021. Specifications may be
obtained at the Purchasing Office, telephone (850) 872-3070, or our website www.pcgov.org.
Sealed bids may be submitted in person at the Purchasing Department at 501 Harrison Avenue,
Panama City, Florida, or via U. S. mail, or courier service. Bids must be plainly marked, "BID NO. PC21-
015 PCPD LANDSCAPE MAINTENANCE SERVICES ~ MARCH 11TH, 2021” along with the firm's name and
address. Bids will be accepted until 3:00 p.m., CDT, on Thursday, March 11th, 2021. Specifications
may be obtained at the Purchasing Department, 501 Harrison Avenue, Panama City, Florida, telephone
(850) 872-3070, or our website www.pcgov.org.
The City of Panama City reserves the right to reject any one or all bids, or any part of any bid, to waive
any informality in any bid, and to award a contract deemed to be in the best interest of the City.
CITY OF PANAMA CITY
STEVEN LEWIS
CONTRACT ADMINISTRATOR
SPECIFICATIONS
MARCH 11TH 2021 AT 3:00PM CST
PAGE 1 OF 13
PCPD LANDSCAPE MAINTENANCE SERVICES
I. GENERAL CONDITIONS
A. The purpose of this bid is to establish a firm, fixed price for the maintenance of the lawn and
landscaped areas surrounding the Panama City Police Department (PCPD) property, in
accordance with the Purchasing Policies of the City of Panama City, Florida.
B. Bids may be submitted in person at the Purchasing Department at 501 Harrison Avenue, Room
246, Panama City, Florida 32401, or via U. S. mail, or courier service. Sealed bids must be
plainly marked, "BID NO. PC21-015 ~ PCPD LANDSCAPE MAINTENANCE SERVICES ~ MARCH 11TH,
2021”, along with the firm’s name and address. Only bids submitted on the bid sheet provided
with this invitation will be considered responsive. All bids must be received by 3:00 p.m., CDT,
on THURSDAY MARCH 11TH 2021, at which time all bids will be opened and read aloud. Bids
received after the stated time will be refused. The clock in the Purchasing Office will determine
the bid closing time.
C. Please submit one (1) original and one (1) copy of all documents to Panama City Purchasing
Department, 501 Harrison Avenue, Panama City, Florida 32401.
D. The City of Panama City (herein referred to as the “City”) reserves the right to reject any one or
all proposals, or any part of any proposal, to waive any informality in any proposal and to award
a contract deemed to be in the best interest of the City.
E. Specifications are open to public inspection and may be obtained from the Purchasing
Department, 501 Harrison Avenue, Panama City, Florida, telephone (850) 872-3070 or our
website www.pcgov.org.
F. Bidders shall strictly adhere to all specifications described herein. Should exceptions be taken,
the City’s representatives will decide if the exceptions are in the best interest of the City and if
those exceptions will provide for a quality product.
G. All questions regarding this bid shall be directed to Steven Lewis, in writing, at
slewis@pcgov.org. All written inquiries and responses will be submitted as addenda and posted
on the City’s website. Interested parties are encouraged to register with “Notify Me” at the City’s
website to ensure notification of postings. It is the sole responsibility of the bidder to determine if
any addenda have been issued. The last day to submit question will be Friday March 5th, 2021
at 5:00 PM CST.
H. The City does not discriminate based on race, color, national origin, sex, age, disability, family,
or religious status in administration of its programs, activities or services.
I. The Purchasing Department will be the only point of contact for this bid. Contact with other City
officials or City employees regarding this bid prior to award may result in disqualification.
J. All potential bidders must inspect the properties before submitting a bid. To schedule an
appointment, contact Captain Melanie Law at 850-872-3116, mlaw@pcgov.org
K. Each bidder, before submitting a bid, shall become fully informed as to the extent and character
of the work required. No consideration will be granted for any alleged misunderstanding of the
material to be furnished or work to be done, it being understood that the submission of a bid is
an agreement with all of the items and conditions referred to herein.
SPECIFICATIONS
MARCH 11TH 2021 AT 3:00PM CST
PAGE 2 OF 13
PCPD LANDSCAPE MAINTENANCE SERVICES
L. A minimum of four (4) current references with address, phone number, and contact person is
required from all bidders. These references must be from clients whose requirements are equal
to or greater than those of PCPD.
M. Bids will be evaluated on price, experience, references, staffing capacity, and any other relevant
factors as determined in the best interest of the City.
N. If the contractor has questions regarding the application of Chapter
119, Florida Statutes, to the Contractor’s duty to provide public
records relating to this contract, contact the Custodian of Public
Records at (850) 872-3020; jgreathouse@pcgov.org; or, P. O. Box
1880, Panama City, FL 32402.
O. A person or affiliate who has been placed on the convicted vendor list following a conviction for
a public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to a public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for category two for a
period of 36 months from the date of being placed on the convicted vendor list.
II. TERMS OF CONTRACT
A. The initial term of this contract will be for two (2) year beginning at the award of this contract,
and ending one year from that date, with two (2) one-year options to extend at the original
contract price, if agreeable by both parties.
B. The bidder shall be deemed an independent contractor as to all work required and not an agent
or servant in the employ of the City. The terms and conditions in these specifications constitute
the entire agreement between the City of Panama City and the Contractor. No separate contract
or other documents describing terms and conditions of service will be executed by the City.
C. Payment will be made on a monthly basis after satisfactory completion of the work. Submit
invoices, along with signed work reports, to Panama City Police Department, 1209 East 15th
Street, Panama City, FL 32405.
D. The PCPD will notify the Contractor of services not performed to their satisfaction and allow a
reasonable time for correction.
E. The City may terminate this agreement at any time for cause, and may terminate the agreement
with or without cause by giving at least thirty (30) days prior written notice to the Contractor. The
Contractor may terminate this agreement at any time by giving ninety (90) days prior written
notice to the City.
F. No consideration will be given for anticipated loss of revenue on the cancelled portion of the
contract.
SPECIFICATIONS
MARCH 11TH 2021 AT 3:00PM CST
PAGE 3 OF 13
PCPD LANDSCAPE MAINTENANCE SERVICES
G. All employees must meet the requirements of the State of Florida and the Federal Fair Labor
laws.
H. Should repairs or replacement be necessary due to the Contractor’s negligence, the Contractor
will be responsible for completing such repairs or replacing damaged property at no additional
cost to the City. All replacements will be same brand or like type and kind as approved by the
PCPD.
I. Any damage to either PCPD or private property caused by the Contractor shall be repaired or
replaced at the Contractor’s expense and to the City’s satisfaction.
J. The Contractor shall require each of its employees to wear uniforms or shirts with the
Contractor’s company name, proper shoes, and other gear as required by state safety
regulations.
III. SPECIFICATIONS
A. Scope of Work
1. The Contractor shall provide landscape maintenance services for the area surrounding
PCPD property, including the firing range and impound lot.
2. The Contractor shall furnish all labor, equipment, tools, materials, incidentals, and the
performing of all operations necessary as described in these specifications. The Contractor
shall furnish services for the landscape maintenance, irrigation and maintenance thereof,
and other related materials to maintain the project at the highest level for vegetation and
plantings. The Contractor shall possess the knowledge and expertise to determine the
maintenance needs of plantings to provide the highest level of aesthetics and health.
3. The Contractor will submit a separate invoice for the cost of pine straw, fertilizer, weed and
insect chemicals, and rye grass seed.
4. Services may include, but not be limited to the following:
a. Mowing
b. Edging
c. Blowing off of all drives and walks
d. Care of approved landscape plants
e. Fertilizer application according to the schedule set forth
f. Weed, pest, and disease control according to the schedule set forth
g. Pruning and trimming of shrubs and trees
h. Ground cover care
i. Irrigation systems repair and maintenance
j. Rye grass over-seeding
5. The Contractor shall have sole responsibility for maintaining the subject landscaping as
outlined below:
a. Mowing: a minimum of 42 times per year for the main area, as seasonally required. The
firing range and impound lot shall be mowed at least once per month, twice per month in
the summer. All turf areas shall be mowed as needed so that no more than 1/3 of the
leaf blades are removed per mowing. Mowing shall be with a rotary mower. Mower
SPECIFICATIONS
MARCH 11TH 2021 AT 3:00PM CST
PAGE 4 OF 13
PCPD LANDSCAPE MAINTENANCE SERVICES
blades will be sharp at all times to provide top quality cut. Mowing height will be 1-1/2” to
2” for Centipede turf, no more than 2” for Bermuda and 3” to 4” for St. Augustine turf.
This is to ensure proper root development and to maintain the aesthetic quality of the
property.
b. Trimming: performed around all objects in the common areas including trees, shrubbery,
beds and walkways. Clippings will be left on the lawn or mulched as long as no readily
visible clumps remain on the grass surface 36 hours after mowing. Otherwise, large
clumps of clipping will be distributed by mechanical blowing or collected and removed by
the contractor. In the case of fungal disease outbreaks, clippings will be collected until
the disease is undetectable.
c. Edging: concrete walks, curbs, tree wells, beds, parking lots, and other surface areas
bordered by grass will be trimmed and edged every mowing. Turf areas around sprinkler
heads will be trimmed or treated with a non-selective herbicide so as to not interfere with
or intercept the water output. Contractor will blow all clippings from sidewalks, curbs, and
roadways immediately after mowing and/or edging. Clippings will not be left to be visible
in common areas.
d. Leaf removal and clean up: leaves and other debris removed as necessary.
e. Pruning and tree trimming: ornamental trees and shrubbery pruned and shaped as
needed to maintain an attractive appearance and healthy growth. Contractor will blow all
clippings from sidewalks, curbs, and roadways immediately after mowing and/or edging.
Clippings will not be left to be visible in common areas.
f. Weeding and hand labor: as required, to maintain shrubbery beds neat and attractive
appearance. Contractor will blow all clippings from sidewalks, curbs, and roadways
immediately after mowing and/or edging. Clippings will not be left to be visible in
common areas.
g. Pine straw: install at the request of the customer. Tuck and clean up the work area after
installation.
h. Fertilization: two (2) times per year for lawn and landscaped area.
i. Weed control: pre-emergent weed control chemicals applied to planting areas three (3)
times per season; broadleaf weed control chemicals applied selectively as deemed
necessary.
j. Insect control: All herbicides, pesticides, fungicides and other lawn-applied chemicals
will be applied by licensed professionals, as needed.
k. Audit the irrigation system at least once per month to ensure proper coverage and time
intervals. Damaged irrigation shall be reported to the PCPD. Significant repairs will be
invoiced separately by the Contractor at the hourly rate listed on the Bid Sheet.
6. The Contractor shall have fully trained and competent employees who can use power
equipment safely, prune trees and shrubs, and install plants. The installation of plant
materials will be in accordance with the techniques as defined by the Florida Nurseryman’s
and Growers’ Association of Approved Practices.
SPECIFICATIONS
MARCH 11TH 2021 AT 3:00PM CST
PAGE 5 OF 13

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

FSU Facilities Pest Control Services Respondent to provide the materials and services listed

Florida State University

Bid Due: 8/06/2021

agency number title status broadcast date due date Osceola County School Board SDOC-22-B-028-HS

Osceola County

Bid Due: 8/17/2021

Number Type Title Close Date Links ESC-0258-22 Contractual Services and Supplies JANITORIAL SERVICES

City of Jacksonville

Bid Due: 8/18/2021

Login Bid Opportunity Detail Return To Listing Supplier Registration Bid Information Type Request

City of Pompano Beach

Bid Due: 8/12/2021