Passenger Vehicle, Light Duty Truck,Oversize and Agricultural Tire Collection & Recycling Services

Agency: Northeast Maryland Waste Disposal Authority
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 562111 - Solid Waste Collection
Posted Date: Nov 30, 2023
Due Date: Jan 4, 2024
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Request for Proposals
for
Passenger Vehicle, Light Duty Truck,
Oversize and Agricultural Tire
Collection & Recycling Services
Available Now

The Northeast Maryland Waste Disposal Authority (“Authority”) requests technical and cost proposals from qualified vendors (“Proposers”) for the following elements of Passenger Vehicle, Light Duty Truck, Oversize and Agricultural Tire collection and recycling (generally in used/scrap condition). The Authority acknowledges that it has an existing contract for certain tire recycling services, however, the intent of this RFP is to 1) expand the Acceptable Material list for tires and service options currently available, 2) expand recycling service access to all of its Member Jurisdictions and 3) stabilize long term pricing by including the option for annual Consumer Price Index (“CPI”) adjustments and monthly fuel adjustments (per Exhibit C). This service will be provided to one or more of the Authority’s Member Jurisdictions, including Anne Arundel County, Baltimore City, Baltimore County, Carroll County, Frederick County, Harford County, Howard County and Montgomery County. The term of the Master Service Agreement (“Agreement”) (defined below) will be July 1, 2024, through June 30, 2029. However, the date on which service begins (“Operations Date”) may be different for each Member Jurisdiction.

Questions related to this RFP should be submitted prior to 4:00 p.m. (local time) on November 20, 2023. Questions shall be emailed to procurement@nmwda.org , or faxed to 410-333-2721.

The RFP and any attachments may be viewed/downloaded from the links provided below:

RFP for Tire Collection & Recycling Services (issued 11-6-23)
Exhibit C Monthly Fuel Mileage Adjustor Calculation Form 11-6-23
Addendum No. 1 to RFP for Tire Collection & Recycling Services (issued 11-30-23)

Notice Posted: 11-6-23
Notice Updated: 11-30-23

Attachment Preview

Request for Proposals
for
Passenger Vehicle, Light Duty Truck,
Oversize and Agricultural Tire
Collection & Recycling Services
by Northeast Maryland
Waste Disposal Authority
Date of Issue: November 6, 2023
Request for Proposals
Passenger Vehicle, Light Duty Truck, Oversize & Agricultural Tire Collection & Recycling Services
November 6, 2023
Table of Contents
1. BACKGROUND AND PURPOSE................................................................................... 4
2. GENERAL INFORMATION............................................................................................ 5
2.1 PROCUREMENT ............................................................................................................. 5
2.2 REQUEST FOR PROPOSALS AVAILABILITY ........................................................... 6
2.3 INFORMATION OR CLARIFICATION REQUESTS.................................................... 6
2.4 SUBMITTAL REQUIREMENTS .................................................................................... 6
2.5 CONFIDENTIAL INFORMATION ................................................................................. 7
2.6 EQUAL EMPLOYMENT OPPORTUNITY .................................................................... 7
2.7 IRREVOCABILITY OF COST PROPOSAL................................................................... 7
3. SCOPE OF SERVICE ....................................................................................................... 7
3.1 PROJECT DESCRIPTION ............................................................................................... 7
3.2 COLLECTION CONTAINERS........................................................................................ 8
3.3 COLLECTION REQUIREMENTS .................................................................................. 9
3.4 QUANTITIES ................................................................................................................... 9
3.5 EQUIPMENT .................................................................................................................. 10
3.6 WEIGH PROCEDURES ................................................................................................. 10
3.7 RECYCLING FACILITY AND RESIDUE DISPOSAL SITES.................................... 11
3.8 SERVICE FEE ................................................................................................................ 11
3.9 MONTHLY REPORTS................................................................................................... 13
3.10 AGREEMENT TERM ..................................................................................................... 14
4. MINIMUM QUALIFICATIONS.................................................................................... 14
4.1 ACCEPTABLE MATERIAL TRANSPORT AND RECYCLING MINIMUM
QUALIFICATIONS ........................................................................................................ 14
4.2 REQUIRED CONTENT OF PROPOSALS.................................................................... 14
5. GENERAL INFORMATION ABOUT PROPOSER...................................................... 14
5.1 EXPERIENCE WITH ACCEPTABLE MATERIAL TRANSPORT AND
RECYCLING DESCRIPTION........................................................................................ 15
5.2 ACCEPTABLE MATERIAL TRANSPORT AND RECYCLING PROPOSAL .......... 16
5.3 INSURANCE REQUIREMENTS .................................................................................. 18
5.4 FINANCIAL QUALIFICATIONS ................................................................................. 18
5.5 PERFORMANCE BOND, LETTER OF CREDIT, CASHIER’S CHECK.................... 19
5.6 AUTHORITY REVIEW OF PROPOSALS.................................................................... 19
5.7 EXCEPTIONS TO TERMS AND CONDITIONS ......................................................... 20
6. EVALUATION PROCESS AND CRITERIA................................................................ 20
6.1 EVALUATION PROCESS ............................................................................................. 20
6.2 EVALUATION CRITERIA............................................................................................ 20
APPENDIX A ........................................................................................................................... 22
CURRENT DESIGNATED COLLECTION SITES, CONTAINERS AND PICKUP
SCHEDULES ........................................................................................................................... 22
MAP OF DESIGNATED COLLECTION SITES.................................................................... 25
2
Request for Proposals
Passenger Vehicle, Light Duty Truck, Oversize & Agricultural Tire Collection & Recycling Services
November 6, 2023
APPENDIX B ........................................................................................................................... 26
ESTIMATED MEMBER JURISDICTIONS’ POPULATION AND TIRES RECYCLING
GENERATION DATA............................................................................................................. 26
APPENDIX C ........................................................................................................................... 30
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA ...................................................... 30
APPENDIX D ........................................................................................................................... 31
FORM OF PERFORMANCE BOND AND............................................................................. 31
LETTER OF CREDIT FORM OF PERFORMANCE BOND................................................. 31
FORM OF PERFORMANCE LETTER OF CREDIT ............................................................. 35
APPENDIX E ........................................................................................................................... 37
COST PROPOSAL FORM ...................................................................................................... 37
APPENDIX F............................................................................................................................ 43
OPERATIONS AND REPORTING REQUIREMENTS......................................................... 43
APPENDIX G-1........................................................................................................................ 45
APPENDIX G-2........................................................................................................................ 46
APPENDIX G-3........................................................................................................................ 47
APPENDIX H ........................................................................................................................... 48
MASTER SERVICE AGREEMENT ....................................................................................... 48
RECITALS ............................................................................................................................... 50
ARTICLE 1 - TRANSACTION TERMS AND CONDITIONS.............................................. 51
ARTICLE 2 - OBLIGATIONS OF THE CONTRACTOR AND THE MEMBER
JURISDICTION ................................................................................................ 53
ARTICLE 3 – EVENTS OF DEFAULT; REMEDIES FOR NONPERFORMANCE;
TERMINATION................................................................................................ 56
ARTICLE 4 - TERM ................................................................................................................ 59
ARTICLE 5 - REPRESENTATIONS AND WARRANTIES ................................................. 59
ARTICLE 6 - DISPUTES......................................................................................................... 61
ARTICLE 7 - MISCELLANEOUS PROVISIONS ................................................................. 62
EXHIBIT A............................................................................................................................... 69
CONTRACTOR’S PROPOSAL .............................................................................................. 68
EXHIBIT B ............................................................................................................................... 69
INSURANCE REQUIREMENTS............................................................................................ 69
EXHIBIT C ............................................................................................................................... 72
REQUIRED CONTENT OF CONFIRMATION ..................................................................... 72
EXHIBIT D............................................................................................................................... 73
REQUEST FOR PROPOSALS ................................................................................................ 73
3
Request for Proposals
Passenger Vehicle, Light Duty Truck, Oversize & Agricultural Tire Collection & Recycling Services
November 6, 2023
REQUEST FOR PROPOSALS (“RFP”)
FOR PASSENGER VEHICLE, LIGHT DUTY TRUCK,
OVERSIZE AND AGRICULTURAL TIRE COLLECTION
AND RECYCLING SERVICES
1. BACKGROUND AND PURPOSE
The Northeast Maryland Waste Disposal Authority (“Authority”) requests technical and cost
proposals from qualified vendors (“Proposers”) for the following elements of Passenger
Vehicle, Light Duty Truck, Oversize and Agricultural Tire collection and recycling (generally
in used/scrap condition). The Authority acknowledges that it has an existing contract for
certain tire recycling services, however, the intent of this RFP is to 1) expand the Acceptable
Material list for tires and service options currently available, 2) expand recycling service access
to all of its Member Jurisdictions and 3) stabilize long term pricing by including the option for
annual Consumer Price Index ("CPI") adjustments and monthly fuel adjustments (per Exhibit
C). This service will be provided to one or more of the Authority’s Member Jurisdictions,
including Anne Arundel County, Baltimore City, Baltimore County, Carroll County, Frederick
County, Harford County, Howard County and Montgomery County. The term of the Master
Service Agreement (“Agreement”) (defined below) will be July 1, 2024, through June 30,
2029. However, the date on which service begins (“Operations Date”) may be different for
each Member Jurisdiction.
The Contractor shall provide equipment and personnel to remove Acceptable Material from
Collection Containers at current or future locations designated by the Member Jurisdictions
(See Appendix A for a list of Current Designated Collection Sites), as applicable.
The Contractor shall transport Acceptable Material to an offsite Recycling Facility, as
applicable. The Recycling Facility will act as the Contractor’s main processing site for all
Acceptable Material to be recycled under the Master Service Agreement, as set forth in
Appendix H. The Master Service Agreement will act as the primary contract between the
Authority and Contractor, to ensure tire collection and recycling services throughout the length
of the Agreement. Acceptable Material is as follows (generally in used/scrap condition):
Passenger vehicle tires on the rim*;
Passenger vehicle tires off the rim*;
Light duty truck tires on the rim*;
Light duty truck tires off the rim*;
Oversize tires (33”+) on the rim*;
Oversize tires (33”+) off the rim*;
Agriculture tires* on the rim; and
Agriculture tires* off the rim.
*This may include ongoing collections and periodic single/multi day events. Please see the pricing form for more
information.
4
Request for Proposals
Passenger Vehicle, Light Duty Truck, Oversize & Agricultural Tire Collection & Recycling Services
November 6, 2023
The Proposer is responsible for providing containers (in some cases loading), transportation,
processing, marketing recycled material, recycling and residue disposal unless otherwise noted
in the final Confirmation.
Recycling services can include utilizing tires as an alternative fuel utilization source (by
replacing traditional fossil fuel sources), if there are no other readily available recycling
applications available for tires, and as approved by the Authority and Member Jurisdiction in
writing.
The Proposer may add tothe list of Acceptable Materials in its proposal but may not subtract
from the list provided herein. A final Acceptable Material list will be determined by each
Member Jurisdiction in its Confirmation with the Contractor. A Member Jurisdiction may not
add to the list of Acceptable Materials, but it may subtract from the list provided herein and in
the Master Service Agreement.
2. GENERAL INFORMATION
The Authority will evaluate the Proposer’s technical and financial qualifications and the
technical and cost proposals based on the written materials received and other evaluations that
may be conducted by the reviewers.
Pertinent Dates:
Question Submittal Date
November 20, 2023 (4:00 p.m. Local Time)
Proposal Due Date
January 4, 2024 (4:00 p.m. Local Time)
Start Date of Master Service Agreement July 1, 2024
2.1 PROCUREMENT
The Authority is soliciting technical and cost proposals in accordance with the requirements
and allowances set forth in the Code of Maryland Regulations 14.13.01.
The Authority reserves the right and has the sole discretion to:
Award a Master Service Agreement to one or more Proposers.
Supplement, amend, or otherwise modify this RFP, or to cancel this RFP without
substitution.
Waive any or all informalities in the technical and cost proposal, or failures to comply
with the RFP requirements that are determined by the Authority in its discretion to be
insignificant or immaterial.
Request further information from Proposers as needed to support the Authority’s
selection of a Proposer.
5

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