Parsons Unit Improvements Project
Division of Wildlife Resources. Construction project at the Brown's Park WMA in Daggett County, UT. Mandatory
4/8/2021 3:00 PM MDT
4/21/2021 2:00 PM MDT
Invitation for Bid
Sealed Until 4/21/2021 2:00 PM MDT
Construction services including sewer maintenance and repair, roads and highways
and excavation and backfill services, levee and dam construction and digging,
ditching, road grading, rock stabilization, equipment rental or lease, and energy
08 April 2021
Issuing Procurement Unit State of Utah Division of Purchasing
Conducting Procurement Unit State of Utah Division of Wildlife Resources
INVITATION FOR BIDS
Parsons Unit Improvements Project
This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any
provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and
then Utah Administrative Code will take precedence.
Purpose of this Solicitation
The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: Work to be completed
under the Brownâ€™s Park WMA, Parson's Unit Improvement Project shall include but is not limited to, mobilization, clearing, and
grubbing, construction surveying, installing flow control structures, installing CMP culverts, removal of the existing flow control
structures, removal of existing culverts, installing new outfall channels with SmartDitch, installing a new ramp-style fish screen,
mobilization and demobilization, clean-up of lay down areas, equipment yards, and all facilities affected by the Project work.
This contract will result in one contract award to the lowest cost responsive and responsible bidder.
Closing date and time
The closing date and time for this sourcing event is as provided in this posting. If your time is different from that shown, your profile
may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for
directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated
Mandatory Site visit:
Bidder must attend in person the MANDATORY SITE VISIT on April 16, 2021, at 10:00 am. We will meet at the Utah Division of
Wildlife Resources Northeastern Region Office: 318 North Vernal Ave., Vernal, UT 84078. Per Utah Procurement Rule R33-6-103
Pre-Bid Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or
vendor submitting a bid. The meeting will begin promptly at 10:00 a.m. Any prospective bidders who arrive late to the meeting will
not be allowed to continue with the site visit nor submit a bid. Failure to attend the site visit shall result in the disqualification of
any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not
taking calls/text during the site visit. Phones may be used to take pictures. All discussion not related to the site visit must be done after
the site visit as to not be a disturbance during the site visit. An attendance log will be maintained including the name of each attendee,
the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents
distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal
modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be
published as an addendum to the solicitation.
Bidder must be able to furnish a performance and payment bond for the full amount of the project. The contract agreement will be in
the form of a Purchase Order referencing this bid solicitation. The successful bidder, within 14 days after the award of contract, will be
required to furnish a performance bond and a payment bond in an amount equal to one hundred percent (100%) of the contract price.
Said bonds shall be secured from a company satisfactory to OWNER. The surety company must be a U.S. Department of Treasury
(Circular 570) listed company.
Length of the Contract
All work must be completed on or before June 30, 2021.
Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number
The State of Utah Division of Purchasing is the issuing procurement unit and the State of Utah Division of Wildlife Resources is the
conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS21-206.
This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this
Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee
members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.
Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that
the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.
Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with
independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth
in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not
destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.
Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.
Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or
technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses;
(iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the
procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any
contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited
and substantially within the scope of the original procurement or contract.
Additional funding may be added to the awarded contract(s) if additional funding is provided to the procurement unit for the purpose
identified in the scope of work by the legislature.
Evaluation of Bids
Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by
the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any
bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.
Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder
submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with
independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or
Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior
to the closing date.
To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer
Attachments, Questions, and Items.
The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory
minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in
order to submit a bid.
The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-
negotiable, and other documents required for this IFB.
The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.
The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide
Bidders must review each section of this IFB carefully.
Required to View Event
Required to Enter Bid
Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been
submitted, in case an addendum has been issued by the issuing procurement unit.
2. All questions must be submitted through SciQuest during the Question and Answer period.
3. A Bidder must guarantee its pricing for the period described in this IFB.
Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer
5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.
Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business
Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.
The mandatory minimum requirements are the objective criteria in which the conducting procurement unit
will evaluate bids.
Bidders must upload a document which provides a point by point response to the mandatory minimums
listed in this prerequisite.
8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.
9. Bids must be submitted electronically, through SciQuest.
10. The cost for this IFB will be evaluated as described in this prerequisite.
11. Bids will be opened in accordance with Utah Code 63G-6a-604.
08 April 2021
1. Claim of Business Confidentiality 12.7.20.pdf
2. Changing your Time Zone
3. Attachment A Terms and Conditions for Goods and Services (Purchase Orders)
4. Attachment B Scope of Work.pdf
08 April 2021