CITY OF MANCHESTER
Department of Public Works
Parks, Recreation & Cemetery Division
475 Valley Street, Manchester NH 03103
REQUEST for PROPOSAL
Sealed proposals will be received at the Department of Public Works, 475 Valley Street,
Manchester, New Hampshire, before or at 11:00 AM prevailing time of the 22nd day of March
2018 for the following items:
(Pools and Parks)
FY18 – 650 - 45
Request for Proposals and specifications will be available at the Department of Public Works,
475 Valley Street, Manchester, NH or online at:
Questions regarding this request should be directed to: Janet Horvath, Recreation and Enterprise
Manager via email at firstname.lastname@example.org .
The Public Works Director reserves the right to waive any irregularities, reject any or all bids,
and to accept the bid that appears to be in the best interest of the City. Failure to submit all
information called for may be sufficient for disqualification.
Kevin A. Sheppard, P.E.
Public Works Director
1. Proposals will be received by the City of Manchester, New Hampshire at the place and
until the time specified in the Request for Proposal and then publicly read aloud for the
information of Proposers and others properly interested who may be present either in
person or by representative. NO PROPOSALS WILL BE ACCEPTED AFTER
TIME AND DATE SPECIFIED.
2. The following meanings are attached to the defined works when used in this document:
a. The word "City" means City of Manchester, New Hampshire.
b. The word "Proposer" means the person, firm, or corporation submitting a
proposal on these specifications or any part thereof.
c. The word "Contractor" means the person, firm, or corporation with whom the
Contract is being made by carrying out the provisions of this Sealed Proposal
Request and the Contract.
d. The words "firm price" shall mean a guarantee against price increase
during the life of the Contract.
3. Strict compliance with the requirements of the Request for Proposal, terms and
conditions, and the instructions printed is necessary. All blank spaces must be filled in.
For the convenience of Proposers, additional Proposal Request packages are available
at no cost and on demand at the City of Manchester, Department of Public Works, 475
Valley Street, Manchester, NH 03103 or on our website at:
4. Each proposal must give the full business address of Proposer and be signed by him
with his usual signature. Proposals by partnerships must furnish the full names of all
partners and must be signed with the partnership name by one of the members of the
partnership or by an authorized representative, followed by the signature and title of the
person signing. Proposals by corporations must be signed with the legal name of the
corporation, followed by the state of incorporation and by the signature and title of
president, secretary, or other person authorized to bind it in the matter. The name of
each person signing shall also be typed or printed below the signature. A proposal by a
person who affixes to his signature the word "president", "secretary", "agent", or other
title without disclosing his principal may be held to be the proposal of the individual
signing. When requested by the City, satisfactory evidence of the authority of the
officer signing on behalf of the corporation shall be furnished. All proposals must be
signed by an authorized, responsible officer or employee having the capacity to enter
5. Proposals must be securely sealed in a suitable envelope, (facsimile or electronic
submissions will not be accepted) and marked on the outside as follows:
The entire solicitation document is to be returned when submitting a proposal, unless
otherwise directed by the solicitation document. Failure to return all pages may result
in a determination that the submittal is non-responsive.
PLEASE NOTE: THE CITY OF MANCHESTER IS NOT RESPONSIBLE FOR
PROPOSALS NOT PROPERLY MARKED.
6. It will be the responsibility of the proposer to see that their proposal is received by the
Department of Public Works as specified.
7. Each proposal is received with the understanding that the acceptance in writing by the
City of the proposer to furnish any or all of the products/services described therein or
as otherwise negotiated shall constitute a contract between the proposer and the City.
8. Proposals may be withdrawn upon written or electronic request received from
Proposers prior to the time affixed for opening. Negligence on the part of the Proposer
in preparing the proposal confers no right for the withdrawal of the proposal after it has
9. The solicitation document maintained by the Purchasing Division, in the proposal file
folder, shall be considered the official copy. In the case of any inconsistency between
proposal documents submitted to the City, the language of the official copy shall
prevail. Furthermore, any exception or changes to the specifications made by the
proposer may be cause to disqualify your proposal.
10. Upon making an award, or giving notice of intent to award, the City will place
appropriate notice on the Purchasing Website: www.manchesternh.gov/bids
11. No oral interpretations will be made to any Proposer as to the meaning of the
specifications or terms and conditions of this sealed Proposal Request. Every request
for such interpretation or request for a change in the specifications or terms and
conditions shall be made in writing, addressed and forwarded to:
Janet Horvath, Recreation and Enterprise Manager
All questions must be received five (5) business days prior to the bid opening.
The City of Manchester will post questions and answers on its website:
as an addendum no later than three (3) business days prior to bid opening. It is the
responsibility of the proposer to check for any addendum(s) that have been issued.
Any such addendums will then become part of the complete RFP.
Addendum(s), if issued, will be posted on the Purchasing Department’s website:
www.manchesternh.gov/bids. It is the proposers responsibility to check the website
prior to the submittal deadline to ensure that the proposer has a complete, up-to-date
12. Proposals that are incomplete, not properly endorsed or signed, or otherwise contrary
to these instructions may be rejected as informal by the City. The Proposal must be
filled out completely and accurately.
13. Any changes and/or corrections shall be marked in red and initialed by the person
making such corrections. Signatures of the responsible owner of the firm must be in
14. Proposer shall clearly insert the price per stated unit.
15. The products/services on which proposals are submitted must be of such character,
quality and/or performance equivalence that it will serve as that specified. In submitted
proposals on products/services other than as specified, proposer shall furnish complete
data and identification with respect to the alternate products/services they propose to
16. Consideration will be given to proposals submitted on alternate products/services to the
extent that such action is deemed to serve the best interests of the City. The Proposer
must furnish any information (specifications or test results) which will help in
determining whether an item is equal or superior to our bid standards. If the proposer
does not indicate that the products/services he proposes to furnish is other than
specified, it will be construed to mean that the proposer will furnish the exact
17. The apparent silence of these specifications and any supplemental specifications as to
any detail or the omission from the specifications of a detailed description concerning
any point shall be regarded as meaning that only the best commercial practices are to
prevail and correct type, size and design are to be used. All interpretations of these
specifications shall be made on the basis of this statement.
18. The Proposer must certify that no official or employee of the City or State of New
Hampshire has a pecuniary interest in the proposal or in the Contract that the Proposer
offers to execute or in the expected profits to arise there from, and that this proposal is
made in good faith without fraud or collusion or connection with any other person
submitting a proposal.
19. The City reserves the right to waive any informality in proposals, to reject any and all
proposals wholly or in part, and to make awards in a manner deemed in the best
interest of the City. If a bidder desires to bid on “all or nothing” basis, they shall so
indicate on the proposal schedule. When “all or nothing” bid is submitted the bidder
must bid on every item on proposal schedule.
20. The Proposer, if awarded an order or contract, agrees to defend, indemnify, and hold
harmless the City from all damages to life and property arising out of the performance
of this Contract due to the Proposer's negligence, that of his employees, subcontractors,
etc., or due to the negligence of the City, its employees, representatives, agents, etc.
21. Assignment of Contract: A contract shall not be assignable by the Contractor in whole
or in part without the written consent of the Public Works Director or designee.
22. The Revised Statutes Annotated of the State of New Hampshire, the Charter of the
City, and all City Ordinances insofar as they apply to the laws of competitive
proposals, contracts and purchases are made a part hereto.
FAILURE TO COMPLY WITH THESE REQUIREMENTS COULD RESULT IN THE
CANCELLATION OF A CONTRACT
SPECIAL INSTRUCTIONS/SPECIFICATIONS Please see attached.