Parks and Open Space Department Maintenance, Repair and Construction Rental Equipment

Agency: Boulder County
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238990 - All Other Specialty Trade Contractors
  • 532412 - Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing
  • 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Oct 8, 2019
Due Date: Oct 21, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Parks and Open Space Department Maintenance, Repair and Construction Rental Equipment
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Details
Due Date: 10/21/2019 2:00 pm
Bidding Categories: Parks and Open Space
Other Comments:

BACKGROUND:

The Boulder County Parks and Open Space Department is accepting bids from qualified vendors for pricing on rental equipment for use in maintenance, repair, construction, agricultural and operations projects during 2019-2020.

Vendors are instructed to submit daily, weekly, and monthly rental rates for all types and sizes of equipment they can supply. Vendor’s standard published line card is acceptable as a bid document. Vendors should also include information on available discounted rates or government pricing, and delivery/pickup or transport fees. Vendors are required to include a copy of the Terms and Conditions for Rental Reservations with their submittal.

Boulder County reserves the right to negotiate rental rates on individual pieces of equipment based upon availability, season, hours of usage and/or other factors that may apply. Boulder County will reject rental equipment that is judged to be in poor condition or have limited operability.

Additionally, vendors should submit their company insurance requirements and whether the option exists to purchase insurance coverage.

Boulder County reserves the right to retain more than one (1) vendor for rental services and additionally acknowledges that the preferred vendor contact list does not constitute a guarantee that vendor will receive any requests for Projects or Work.

The Vendors acquired from this Solicitation for Qualifications will be added to a list of qualified vendors from which County employees are able to access for rental equipment needs and will be valid through the end of 2020.

SUBMITTAL INSTRUCTIONS:

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SOQs are due at the Administrative Services Information Desk or email box (preferred) listed below, for time and date recording on or before 2:00 p.m. Mountain Time on Monday, October 21, 2019.

SOQ #7073-19

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SOQ Number:
SOQ Title:
Mandatory Pre-Proposal Meeting:
SOQ Questions Due:
County Response Due:
Email Address:
Documents included in this package:
SUBMITTAL DUE DATE:
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
SOLICITATION OF QUALIFICATIONS
COVER PAGE
7073-19
Parks and Open Space Department
Maintenance, Repair and Construction
Rental Equipment
N/A
N/A
N/A
purchasing@bouldercounty.org
Proposal Instructions
Terms and Conditions
Specifications
W-9 Requirements
Submittal Checklist
Evaluation Criteria
Signature Page
Monday, October 21, 2019
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
PROPOSAL INSTRUCTIONS
BACKGROUND:
The Boulder County Parks and Open Space Department is accepting bids from qualified vendors
for pricing on rental equipment for use in maintenance, repair, construction, agricultural and
operations projects during 2019-2020.
Vendors are instructed to submit daily, weekly, and monthly rental rates for all types and sizes
of equipment they can supply. Vendor’s standard published line card is acceptable as a bid
document. Vendors should also include information on available discounted rates or
government pricing, and delivery/pickup or transport fees. Vendors are required to include a
copy of the Terms and Conditions for Rental Reservations with their submittal.
Boulder County reserves the right to negotiate rental rates on individual pieces of equipment
based upon availability, season, hours of usage and/or other factors that may apply. Boulder
County will reject rental equipment that is judged to be in poor condition or have limited
operability.
Additionally, vendors should submit their company insurance requirements and whether the
option exists to purchase insurance coverage.
Boulder County reserves the right to retain more than one (1) vendor for rental services and
additionally acknowledges that the preferred vendor contact list does not constitute a
guarantee that vendor will receive any requests for Projects or Work.
The Vendors acquired from this Solicitation for Qualifications will be added to a list of qualified
vendors from which County employees are able to access for rental equipment needs and will
be valid through the end of 2020.
SUBMITTAL INSTRUCTIONS:
Please do not contact any other county department or personnel with questions or for
information regarding this solicitation.
SOQs are due at the Administrative Services Information Desk or email box (preferred) listed
below, for time and date recording on or before 2:00 p.m. Mountain Time on Monday,
October 21, 2019.
Your response can be submitted in the following ways. Please note that email responses to
this solicitation are preferred but are limited to a maximum of 25MB capacity. NO ZIP FILES
ALLOWED. Electronic submittals must be received in the email box listed below. Submittals
sent to any other box will NOT be forwarded or accepted. This email box is only accessed on
the due date of your questions or proposals. Please use the Delivery Receipt option to verify
receipt of your email. It is the sole responsibility of the proposer to ensure their documents
are received before the deadline specified above. Boulder County does not accept
responsibility under any circumstance for delayed or failed email or mailed submittals.
Email
purchasing@bouldercounty.org; identified as SOQ # 7073-19 in the subject line.
-OR-
US Mail
One (1) unbound copy of your submittal, printed double-sided, 11 point, on at
least 50% post-consumer, recycled paper must be submitted in a sealed
envelope, clearly marked as SOQ # 7073-19, to the Administrative Services
Information Desk located at 1325 Pearl Street, Boulder, CO 80302.
All SOQs must be received, and time and date recorded by authorized county staff by the above
due date and time. Sole responsibility rests with the proposer to see that their SOQ response is
received on time at the stated location(s). Any responses received after due date and time will
be returned to the proposer.
The Board of County Commissioners reserves the right to reject any and all responses, to waive
any informalities or irregularities therein, and to accept the proposal that, in the opinion of the
Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.
Americans with Disabilities Act (ADA): If you need special services provided for under the
Americans with Disabilities Act, contact the ADA Coordinator or the Human Resources office at
(303) 441-3525 at least 48 hours before the scheduled event.
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
TERMS AND CONDITIONS
1. Proposers are expected to examine the drawing, specifications, schedule of delivery, and
all instructions. Failure to do so will be at the proposer’s risk.
2. Each proposer will furnish the information required in the Solicitation of Qualifications.
3. The Contract/Purchase Order will be awarded to that responsible proposer whose
submittal, conforming to the Solicitation of Qualifications, will be most advantageous to
the County of Boulder, price and other factors considered.
4. The County of Boulder reserves the right to reject any or all proposals and to waive
informalities and minor irregularities in proposals received, and to accept any portion of
or all items proposed if deemed in the best interest of the County of Boulder to do so.
5. No submittal will be withdrawn for a period of thirty (30) days subsequent to the opening
of proposals without the consent of the County Purchasing Agent or delegated
representative.
6. A signed purchase order or contract furnished to the successful proposer results in a
binding contract without further action by either party.
7. Late or unsigned proposals will not be accepted or considered. It is the responsibility of
proposers to ensure that the proposal arrives at the Administrative Services Information
Desk prior to the time indicated in the “Solicitation of Qualifications.”
8. The proposed price will be exclusive of any Federal or State taxes from which the County
of Boulder is exempt by law.
9. Any interpretation, correction or change of the SOQ documents will be made by
Addendum. Interpretations, corrections and changes of the SOQ documents made in any
other manner will not be binding, and proposer will not rely upon such interpretations,
corrections and changes. The County’s Representative will not be responsible for oral
clarification.
10. Confidential/Proprietary Information: Proposals submitted in response to this
Solicitation of Qualifications” and any resulting contract are subject to the provisions of
the Colorado Public (Open) Records Act, 24-72-201 et.seq., C.R.S., as amended. Any
restrictions on the use or inspection of material contained within the proposal and any
resulting contract will be clearly stated in the proposal itself. Confidential/proprietary
information must be readily identified, marked and separated/packaged from the rest of
the proposal. Co-mingling of confidential/proprietary and other information is NOT
acceptable. Neither a proposal, in its entirety, nor proposal price information will be
considered confidential/proprietary. Any information that will be included in any
resulting contract cannot be considered confidential.
The Boulder County Attorney’s Office retains sole authority for determining whether
the Colorado Open Records Act requires or permits Boulder County to disclose proposal
or bid documents, or any information contained therein, pursuant to an open records
request.
11. Boulder County promotes the purchase/leasing of energy efficient, materials efficient and
reduced toxic level products where availability, quality and budget constraints allow.
Proposers are expected whenever possible to provide products that earn the ENERGY
STAR and meet the ENERGY STAR specifications for energy efficiency with power
management features enabled. Proposers are encouraged to offer products and
equipment with post-consumer recycled-content materials. Products should be packaged
and delivered with a minimum amount of recycled packaging that adequately protects the
product but is not excessive.
12. Pursuant to Colorado law (House Bill 1292), in any bidding process for public works in
which a bid is received from a non-resident bidder who is from a state that provides a
percentage bidding preference, a comparable percentage disadvantage will be applied to
the bid of that bidder. Bidders may obtain additional information from the Department of
Personnel’s website: http://www.colorado.gov/dpa/.

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