22-019.P ? RFP for the Supply of Electric Yard Tractors

Agency: Philadelphia Regional Port Authority
State: Pennsylvania
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 335312 - Motor and Generator Manufacturing
  • 336413 - Other Aircraft Parts and Auxiliary Equipment Manufacturing
Posted Date: Jun 21, 2022
Due Date: Jul 20, 2022
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22-019.P – RFP for the Supply of Electric Yard Tractors
Available on Website Tuesday, June 21, 2022
Mandatory Pre-Proposal Meeting: N/A
Questions Due: Wednesday, July 6, 2022, by 12:00 P.M. Noon
Proposal Submission Deadline: Wednesday, July 20, 2022, at 2:00 PM
Attachments:

RFP Document

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Project 22-019.P
RFP for the Supply of Electric Yard Tractors
PHILADELPHIA REGIONAL PORT AUTHORITY
REQUEST FOR PROPOSALS
FOR
THE SUPPLY OF
ELECTRIC YARD TRACTORS
Pre-Proposal Meeting: N/A
Questions: Questions regarding this proposal are due Wednesday, July 6, 2022, by 12:00 PM
(Noon) Please send all written questions via email to procurement@philaport.com. Be sure to
include the project name and number in the subject line of the email. Questions received after
the deadline may not receive a response.
Submissions: Proposal submissions are due on Wednesday, July 20, 2022, by 2:00 PM.
Proposals will only be accepted by bonfire, see Section III, D for further instructions:
https://philaport.bonfirehub.com
THE PURCHASE OF THIS EQUIPMENT IS PARTIALLY FUNDED WITH FEDERAL
DOLLARS UNDER A FY2019 DIESEL EMISSIONS REDUCTION ACT (DERA) GRANT,
PROVIDED BY THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY.
Project 22-019.P
RFP for the Supply of Electric Yard Tractors
TABLE OF CONTENTS
Section I. Introduction
A. Notice
1
B. Background
1
C. Objectives and Requirements
2
D. Deliverables as Part of Scope of Work
3
Section II. Process
A. Evaluation and Selection Criteria
3
B. Submissions Deadline
4
C. Site Tour
4
D. Questions About RFP
4
Section III. Submission Requirements
A. Proposal Format
5
B. Official Designated to Receive Proposals
6
C. Proposal Deposit
7
D. Delivery of Proposals
7
E. Modification of Proposals
8
F. Withdrawal of Proposals
8
Section IV. Evaluation and Award of Proposals
A. Evaluations and Discussion of Proposals
B. Collusive Proposals Will Be Rejected
C. Award of Contract
D. Execution of the Agreement
E. Contract Surety
F. Protest in Connection with the Solicitation or Award of a Contract
Attachments to the RFP:
Attachment A – Additional Information on Charging Stations
Appendices to RFP
Form for Submission of Proposal
Form of Agreement, General Conditions,
and Grant Flow Down Requirements
Form for the Submission of Price Proposal
8
9
9
9
10
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Appendix A
Appendix B
Appendix C
I. INTRODUCTION
A. NOTICE
Project 22-019.P
RFP for the Supply of Electric Yard Tractors
The information contained in and provided for this RFP is provided for background purposes
only. While every effort has been made to ensure the accuracy of the information contained in
this RFP, it is not, and shall not be construed as and shall not constitute, a representation,
warranty or guaranty by the Philadelphia Regional Port Authority (“PhilaPort”) regarding the
content, completeness, or accuracy of such information, or the qualifications or expertise of the
individual(s) or firm(s) providing or preparing such information. Each entity responding to this
RFP (“Offeror”) shall rely solely on its own inspections, investigation, confirmation and analysis
of (1) the circumstances that will affect the performance of the “Supply”, as defined in the
General Conditions, (2) the information contained in or delivered pursuant to this RFP and (3) all
other information that such Offeror deems necessary or prudent in evaluating and analyzing the
“Project,” as defined in the General Conditions.
This RFP is not a legally binding document, but an invitation to submit proposals on the terms
and conditions of this RFP. In no event shall PhilaPort be responsible for any costs, expenses or
fees incurred by or on behalf of the Offeror in connection with this RFP. The Offeror shall be
solely responsible for all such costs, expenses and fees.
PhilaPort reserves the right at any time prior to award, to modify the schedule and scope of this
solicitation process, to terminate the RFP process, and to reject or not consider all or any part of
any proposal submitted in response to this RFP for any reason or no reason. Further, after review
of the proposals, PhilaPort reserves the right to request additional or clarifying information from
any or all parties that submit proposals in response to this RFP. PhilaPort reserves the right to
hold interviews with Offerors after receipt of proposals.
B. BACKGROUND
PhilaPort is an independent agency of the Commonwealth of Pennsylvania, responsible for the
management, maintenance, promotion, and development of port facilities along the Delaware
River.
PhilaPort’s principal goals are to enhance waterborne commerce, promote economic growth, and
create jobs. PhilaPort was created for the purpose of acquiring, holding, developing,
constructing, improving, maintaining, managing, operating, financing, equipping, repairing,
leasing or subleasing, and owning port facilities and port-related projects within the
Pennsylvania, Delaware River Port district. The port-district includes the area along Delaware
River in Philadelphia, Bucks and Delaware Counties.
Over 3,000 ships load and offload at the Port of Philadelphia each year - making it one of the
busiest ports on the North Atlantic range. The Port of Philadelphia handles more than one-
quarter of the entire North Atlantic District's annual tonnage, and is the fourth largest port in the
U.S. for the handling of imported goods.
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Project 22-019.P
RFP for the Supply of Electric Yard Tractors
The Port of Philadelphia is strategically located at the center of the Northeast corridor, the
country's largest and richest marketplace. The port has direct access to more major cities by rail
and truck than any other port in the country; ensuring deliveries are made in a timely and cost-
effective manner.
PhilaPort’s facilities are highly diversified and handle containers, break-bulk, project cargo, and
liquid bulk. The port includes specialized facilities for forest products and for perishable cargo.
C.
OBJECTIVES AND REQUIREMENTS:
The Philadelphia Regional Port Authority (“PhilaPort”) has been awarded EPA funding to purchase
four (4) electric terminal tractors and (4) electric charging stations and to assist in coordinating the
install of the associated infrastructure. The terminal tractors, also referred to as yard hostlers or yard
tractors, are the most commonly used, heavy duty vehicles on port terminals.
Terminal tractors are nonroad vehicles critical to the handling of cargo on port terminals.
Typically, cargo is unloaded from a vessel and placed directly on the yard hostler’s trailer via a
ship-to-shore crane. The yard hostler then drives the cargo to its first point of rest where another
piece of cargo handling equipment, such as a top pick, removes the cargo. The yard hostler
repeats this process of shuttling container or breakbulk cargo from the water’s edge to the
terminal yard numerous times throughout a shift. To better understand the frequency of the yard
hostler use, the Packer Avenue Marine Terminal (“PAMT”) had 340,060 container lifts in 2018;
a yard hostler was needed for each move. Likewise, yard hostlers are used in the day-to-day
operations at the Tioga Marine Terminal (“TMT”) for the transport of containers, breakbulk
(steel) and oversized project cargo. The everyday use of these diesel-powered vehicles causes
this type of cargo handling equipment to be a significant contributor to air emissions. Because of
this, the EPA has awarded PhilaPort grant funds to purchase four (4) new electric terminal
tractors. Offeror’s must comply with EPA grant regulations provided in this RFP.
Electric Terminal Tractor units offered must meet the minimum requirements listed below:
-
Operating/run time of greater than 8 hours
-
Pulling (payload) capacity for a minimum of 80,000 lbs.
-
Less than 6-hour charging time
-
Ability to function in temperatures below freezing
-
Must be able to reach, at minimum, 20 MPH
-
Tractors to be charged at the same time therefore need 1:1 charging station to
Tractor ratio
-
Cab to include heating and air conditioning
-
Ability to supply a charging station that is compatible with the tractor
These are our minimum requirements; these requirements will be evaluated on a pass/fail basis.
Please demonstrate full capabilities in Section I – Capabilities Narrative of the proposal
submission.
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Project 22-019.P
RFP for the Supply of Electric Yard Tractors
D.
DELIVERABLES AS PART OF SCOPE OF WORK:
Equipment shall be delivered F.O.B. Destination (freight pre-paid) to the Philadelphia Regional
Port Authority. Equipment to be delivered to PhilaPort is listed below:
Four (4) Electric Yard Tractors
o Two (2) are to be delivered to Packer Avenue Marine Terminal (PAMT) and two
(2) to be delivered to Tioga Marine Terminal (TMT)
Four (4) Charging Stations
o Two (2) are to be delivered to Packer Avenue Marine Terminal (PAMT) and two
(2) to be delivered to Tioga Marine Terminal (TMT)
Additional information on location of charging stations can be found in Attachment A.
II. PROCESS
A. EVALUATION AND SELECTION CRITERIA
The selection criteria for an Offeror submitting in response to this RFP (the “Proposal”) include
a combination of the following:
The Offeror’s capability to provide the supply which meets the minimum requirements
listed above. (Section I, C.) (Pass/Fail)
Cost Information (60%)
Schedule (20%)
Offeror’s Relevant Experience (10%)
Maintenance and Training (10%)
The Offerors will be ranked in accordance with the criteria identified above. The highest-
ranking Offeror will have their “Cost Information” as defined hereinafter, submittal opened, and
the process outlined in Section IV C will be followed. The Offeror’s Proposal will be submitted
using the Form for Submission of Proposal (Appendix A) and will be the basis for review and
for discussion with the Offeror.
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Bid Due: 7/13/2022