Residence Hall Remodel
Spring Valley – Sopris Residence Hall
Leadville – Mountain View Residence Hall
Steamboat Springs – Hill Hall Residence Hall
CMC Purchasing Department
802 Grand Avenue / Glenwood Springs, CO 81601 / firstname.lastname@example.org
#882-20P Residence Hall Remodel
Section I: Introduction
Colorado Mountain College (“CMC”) is a statutory local college district established in 1965. The district
and service area cover 12,000 square miles in all or part of nine counties. CMC offers 77 certificates,
54 associate degrees and 5 bachelor’s degrees.
The long-standing investment from our communities allows us to keep our quality high, our tuition
affordable and our access wide open. Eleven world-class mountain locations in central Colorado enable
big-school opportunities in small, personal settings. Our unusually strong local partnerships create rich
experiences for real-world learning and careers. The result? Proven student success that makes
Colorado Mountain College a choice that’s uniquely smart. For additional information about CMC,
please go to www.coloradomtn.edu.
CMC reserves the right to make multiple awards resulting from this RFP or to award no contract at all.
CMC uses the Rocky Mountain E-Purchasing System (“BidNet”) to post solicitations and any supporting
or additional information, including Addenda, Bid Sheet, and awards. Proposals must be submitted
prior to close on BidNet. CMC cannot accept a response that did not come through the right channel
on time. Visit http://www.bidnetdirect.com/colorado for help with customer service or other questions.
Please make sure to leave time for unexpected technical or other trouble. You are encouraged to
submit a day early. Sometimes submittals take longer to load than expected; if you run out of time
before you are finished with your entire upload CMC will not be presented with the response.
The only exception to the use of BidNet is that all questions from potential bidders must be submitted
to email@example.com. Those questions will then be responded to by addendum posted to BidNet.
Please do not directly contact any member of CMC’s staff or faculty, or any member of the Selection
Committee other than the Buyer listed in this document regarding this proposal. Any attempt to do so
will result in your firm’s disqualification at the discretion of the Director of Purchasing and Contracts.
SCOPE OF PROJECT
Colorado Mountain College’s three residential campuses located Spring Valley, 3000 County Rd, 114,
Glenwood Springs, CO; Leadville, 901 South Hwy. 24, Leadville, CO and Steamboat Springs, 1330 Bob
Adams Dr., Steamboat Springs, CO are requesting quotes from qualified firms and/or individuals to
remodel their campuses per this Request for Proposal. A firm may bid on any or all of the three projects
as we do not require the same contractor for all three projects.
Construction Drawings and Specifications for each campus are posted at BidNet and at
Each project must start on May 4, 2020 and have the work completed on or before July 31, 2020 (13
week construction period). All punchlist items must be completed by August 7, 2020.
#882-20P Residence Hall Remodel
The information provided herein is intended to assist Bidders with a proper response to this RFP. CMC
believes that this RFP provides interested Bidders with sufficient information to submit proposals that
meet minimum requirements. However, the RFP is not intended to limit a proposal’s content or to
exclude any relevant or essential data. Bidders are encouraged to include additional information that
will substantiate their service capabilities, product quality, and commitment to support your product or
service. Any exceptions or alternate offerings to this request must be communicated. CMC reserves
the sole right to determine what is considered to be “equivalent” or “equal”. CMC also reserves the right
to request samples for testing and evaluation.
Additionally, CMC recognizes you as the expert in this industry and we appreciate ideas that may
improve the design or implementation of our project. Please submit your bid to the specifications
provided and include information or ideas you may have that CMC should consider to improve our
project. Our selection committee will carefully review these ideas and we will contact you with questions.
Section II: Timeline
JOB WALKTHROUGH. There will be a mandatory walkthrough at each project. See timeline
below: Please note: The walkthrough will depart promptly as scheduled. Any contractor not present
when the initial group leaves may not join the walkthrough.
Spring Valley Campus – Sopris Residence Hall Lobby February 12, 2020
Leadville Campus – Mountain View Residence Hall Lobby February 13, 2020
Steamboat Springs Campus – Hill Hall Lobby
February 14, 2020
TIMELINE MODIFICATION. CMC reserves the right to modify this timeline at any time. Any
changes will be posted to the CMC Purchasing Department’s website as soon as the information is
available. All times are Mountain.
Mandatory Pre-Proposal Walkthrough
Questions and Clarifications Due (send to
Request for Proposals (RFP) Due
Short List of Vendors Announced
Candidate Interview (if necessary – save the date)
Target Award Date (Subject to Change)
MARCH 4, 2020
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Section III: Instructions to Bidders
a. Mandatory walkthroughs must have your firm name on the official sign-in sheet distributed at
the walkthrough to be eligible to bid. This process is expected to be competitive with numerous vendors
participating. CMC endeavors to provide a uniform distribution of information to vendors and conduct
a fair selection process. We ask that you please follow these instructions carefully. Any submittal that
does not meet the requirements set forth in this document and any addenda will not be considered by
the Selection Committee.
b. Please upload your submittal to BidNet in one single PDF file (this may require you to convert
files and then combine them into the one PDF file) , including the following in this order:
1) Name, title, and contact information of the official representative submitting your
2) Legal company name, address, phone, and email.
3) RFP number and name as it appears on this document.
4) Number of years in business and brief description of your company’s experience and
qualifications. Please include resumes of professionals that you expect to have primary
responsibility if you win this award if possible.
5) Your bid included on the Detailed Budget Bid Sheet posted along with the RFP. If this
bid sheet is an Excel spreadsheet please upload it as an Excel spreadsheet, in which
case your submittal will be in two documents instead of one PDF. If the bid sheet is not
in Excel, or if no bid sheet is issued for this RFP please include your itemized bid in your
PDF document here.
6) Other information or supporting documentation that you think our selection committee
would benefit from reviewing in the decision process. Please submit as little as possible
but as much as necessary.
7) Minimum of three references with contact information for recent work that is similar in
8) Insurance certificate (For evidence of sample coverage only. Final compliant certificate
to be collected from successful bidder.).
9) Due to a quick turnaround for Board of Trustees approval we have posted our
Construction Contract template. Please include any revisions you may have to that
contract in your proposal.
10) Please keep responses to a maximum of 25 pages.
c. Visit the Purchasing Department’s website at www.coloradomtn.edu/purchasing for additional
information on doing business with CMC.
d. Bidders should carefully read the information contained herein, and in any addenda, and submit
a complete proposal to all requirements and questions as directed.
e. Questions regarding this RFP should be submitted via email to firstname.lastname@example.org. CMC
will attempt to answer all relevant questions submitted to this email address prior to the question
deadline in the timeline above. All such addenda issued by CMC prior to the time that proposals are
received shall be considered part of the RFP. It shall be the Bidder’s responsibility to view all documents
posted at BidNet. Inquiries seeking information that is already available from BidNet. Only those
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inquiries that CMC replies to which are made by formal written addenda shall be binding. Oral and
other types of interpretations or clarifications will be without legal effect.
Once you’ve uploaded your response to BidNet per the instructions in this document the RFP
will be governed by the established timeline. CMC staff cannot see who or how many responses have
been submitted to BidNet prior to the closing date so we are unable to confirm receipt. However, you
may assume your upload was successful if BidNet accepts the document.
g. Along with your RFP submit a certificate of liability insurance per the attached requirements for
evidence only. If your proposal is successful and a contract awarded, a compliant certificate of insurance
will be required with all endorsements at that time.
h. CMC makes no guarantee that an award will be made as a result of this RFP, and reserves the
right to accept or reject any or all proposals, waive any formalities or technical inconsistencies, or delete
any item/requirements from this RFP or resulting contract when deemed to be in CMC’s best interest.
Representations made within the proposal will be binding on Bidder. Failure to comply with the
requirements contained in this RFP will result in the rejection of your proposal.
Bidder recognizes and understands that any costs incurred by the Bidder from submitting a
response to this RFP are the responsibility of the bidder.
Section IV: Selection Criteria
The Selection Committee for this project will evaluate proposals to identify the best value for CMC.
Specifically, the Selection Committee will select the successful Bidder based on the following criteria in
no order of importance:
a. Overall quality of response and services/products proposed
b. Company qualifications, experience and demonstration of technical and management
d. References and reputation
e. Environmental policy and “Green” initiatives, if applicable
Service capability including evaluation of past performance and number and scope of any
conditions included in the proposal
Note: Criteria may be modified in subsequent addenda. CMC is not bound to accept the lowest priced
proposal if that proposal is not the best value for CMC in the sole discretion of the CMC Selection
Committee. Submission of a proposal indicates Bidder’s acceptance of the evaluation technique and
recognition that some subjective judgments must be made by CMC during the selection process.
Section V: RFP Terms & Conditions
All submittals must adhere to the instructions provided above to be considered by the Selection