888-20P Glenwood Center Roof Replacement

Agency: Colorado Mountain College
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 238160 - Roofing Contractors
Posted Date: Feb 21, 2020
Due Date: Mar 20, 2020
Solicitation No: 888-20P
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888-20P Glenwood Center Roof Replacement

Issue Date: 02/21/2020 • Due Date: 03/20/2020

Exhibit A (2.8 MiB)

Exhibit B (4.5 MiB)

RFP 888-20P Roof Replacement (0.4 MiB)

Awarded:

Attachment Preview

#888-20P
Glenwood Center Roof Replacement
Buyer:
CMC Purchasing Department
802 Grand Avenue / Glenwood Springs, CO 81601 / bids@coloradomtn.edu
#888-20P Glenwood Center Roof Replacement
Section I: Introduction
Colorado Mountain College (“CMC”) is a statutory local college district established in 1965. The
district and service area cover 12,000 square miles in all or part of nine counties. CMC offers 77
certificates, 54 associate degrees and 5 bachelor’s degrees.
The long-standing investment from our communities allows us to keep our quality high, our tuition
affordable and our access wide open. Eleven world-class mountain locations in central Colorado
enable big-school opportunities in small, personal settings. Our unusually strong local partnerships
create rich experiences for real-world learning and careers. The result? Proven student success that
makes Colorado Mountain College a choice that’s uniquely smart. For additional information, please
see our website at www.coloradomtn.edu.
CMC reserves the right to make multiple awards resulting from this RFP or to award no contract at all.
All documents, Addendum, and Bid Sheet are posted at www.coloradomtn.edu/purchasing. This site
will have all documents and updates.
Bid responses must be submitted prior to close on Rocky Mountain E-Purchasing System (“BidNet”).
CMC cannot accept a response that did not come through the right channel on time. Visit
http://www.bidnetdirect.com/colorado for help with customer service or other questions. Please make
sure to leave time for unexpected technical or other trouble. You are encouraged to submit a day early.
Sometimes submittals take longer to load than expected; if you run out of time before you are finished
with your entire upload CMC will not be presented with the response.
Please do not directly contact any member of CMC’s staff or faculty, or any member of the Selection
Committee other than the Buyer listed in this document regarding this proposal. Any attempt to do so
will result in your firm’s disqualification at the discretion of the Director of Purchasing and Contracts.
SCOPE OF PROJECT
Colorado Mountain College’s Glenwood Center Campus (a/k/a Blake Center) located at 1402 Blake
Ave., Glenwood Springs, CO is requesting quotes from qualified firms and/or individuals to replace the
roof of the campus, as indicated on drawings.
SPECIFICATIONS
Please see Exhibit A – Project Specifications prepared by Jeff Johnson Architectural PC and Exhibit B
– Construction Drawings – Permit Set prepared by Jeff Johnson Architectural PC and dated February
17, 2020.
CMC will pull all permits and have submitted the plans for State approval.
TIMELINE
Work may start as soon as weather permits and must be complete on or before July 30, 2020.
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#888-20P Glenwood Center Roof Replacement
PROPOSAL CONTENT
The information provided herein is intended to assist Bidders with a proper response to this RFP. CMC
believes that this RFP provides interested Bidders with sufficient information to submit proposals that
meet minimum requirements. However, the RFP is not intended to limit a proposal’s content or to
exclude any relevant or essential data. Bidders are encouraged to include additional information that
will substantiate their service capabilities, product quality, and commitment to support your product or
service. Any exceptions or alternate offerings to this request must be communicated. CMC reserves
the sole right to determine what is considered to be “equivalent” or “equal”. CMC also reserves the right
to request samples for testing and evaluation.
Additionally, CMC recognizes you as the expert in this industry and we appreciate ideas that may
improve the design or implementation of our project. Please submit your bid to the specifications
provided and include information or ideas you may have that CMC should consider to improve our
project. Our selection committee will carefully review these ideas and we will contact you with questions.
Section II: Timeline
a.
JOB WALKTHROUGH. There will be a mandatory walkthrough. See timeline below. Please
note: The walkthrough will gather in the lobby of the Glenwood Center and depart promptly as
scheduled. Any contractor not present when the initial group leaves may not join the walkthrough.
b.
TIMELINE MODIFICATION. CMC reserves the right to modify this timeline at any time. Any
changes will be posted to the CMC Purchasing Department’s website as soon as the information is
available. All times are Mountain.
TIMELINE
Issue date
Mandatory Pre-Proposal Walkthrough
Questions and Clarifications Due (bids@coloradomtn.edu)
Questions Answered
Request for Proposals (RFP) Due
http://www.bidnetdirect.com/colorado
Short List of Vendors Announced
Candidate Interview (if necessary – save the date)
Target Award Date (Subject to Change)
DATE
FEBRUARY 21,
2020
MARCH 4, 2020
MARCH 9, 2020
MARCH 13,
2020
MARCH 20,
2020
N/A
N/A
MARCH 27,
2020
TIME
4:00 p.m.
1:00 p.m.
2:00 p.m.
4:00 p.m.
2:00 p.m.
4:00 p.m.
TBD
4:00 p.m.
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#888-20P Glenwood Center Roof Replacement
Section III: Instructions to Bidders
a. Bidders are encouraged to attend all job walkthroughs. Walkthroughs that are mandatory must
have your firm name on the official sign-in sheet distributed at the walkthrough to be eligible to bid. This
process is expected to be competitive with numerous vendors participating. CMC endeavors to provide
a uniform distribution of information to vendors and conduct a fair selection process. We ask that you
please follow these instructions carefully. Any submittal that does not meet the requirements set forth
in this document and any addenda will not be considered by the Selection Committee.
b. Please upload your submittal to BidNet in one single PDF file (this may require you to convert
files and then combine them into the one PDF file) , including the following in this order:
1) Name, title, and contact information of the official representative submitting your
proposal.
2) Legal company name, address, phone, and email.
3) RFP number and name as it appears on this document.
4) Number of years in business and brief description of your company’s experience and
qualifications. Please include professional descriptions of professionals that you expect
to have primary responsibility if you win this award if possible.
5) Your bid.
6) Proposed schedule.
7) Other information or supporting documentation that you think our selection committee
would benefit from reviewing in the decision process. Please submit as little as possible
but as much as necessary.
8) Minimum of three references with contact information for recent work that is similar in
nature.
9) Insurance certificate (for evidence of coverage only).
c. Visit the Purchasing Department’s website at www.coloradomtn.edu/purchasing for additional
information on doing business with CMC.
d. Bidders should carefully read the information contained herein, and in any addenda, and submit
a complete proposal to all requirements and questions as directed.
e. Questions regarding this RFP should be submitted via email to bids@coloradomtn.edu. CMC
will attempt to answer all relevant questions submitted to this email address prior to the question
deadline in the timeline above. All such addenda issued by CMC prior to the time that proposals are
received shall be considered part of the RFP. It shall be the Bidder’s responsibility to view all documents
posted at www.coloradomtn.edu/purchasing. Inquiries seeking information that is already posted on
the College website or available in this RFP document will not be answered. Only those inquiries that
CMC replies to which are made by formal written addenda shall be binding. Oral and other types of
interpretations or clarifications will be without legal effect.
f.
Once you’ve uploaded your response to BidNet per the instructions in this document the RFP
will be governed by the established timeline. CMC staff cannot see who or how many responses have
been submitted to BidNet prior to the closing date so we are unable to confirm receipt. However, you
may assume your upload was successful if BidNet accepts the document.
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#888-20P Glenwood Center Roof Replacement
g. Along with your RFP submit a certificate of liability insurance per the attached requirements for
evidence only. If your proposal is successful and a contract awarded, a compliant certificate of insurance
will be required with all endorsements at that time.
h. CMC makes no guarantee that an award will be made as a result of this RFP, and reserves the
right to accept or reject any or all proposals, waive any formalities or technical inconsistencies, or delete
any item/requirements from this RFP or resulting contract when deemed to be in CMC’s best interest.
i.
Representations made within the proposal will be binding on Bidder. Failure to comply with the
requirements contained in this RFP will result in the rejection of your proposal.
j.
Bidder recognizes and understands that any costs incurred by the Bidder from submitting a
response to this RFP are the responsibility of the bidder.
Section IV: Selection Criteria
The Selection Committee for this project will evaluate proposals to identify the best value for CMC.
Specifically, the Selection Committee will select the successful Bidder based on the following criteria in
no order of importance:
a. Overall quality of response and services/products proposed
b. Company qualifications, experience and demonstration of technical and management
competence
c. Pricing
d. References and reputation
e. Environmental policy and “Green” initiatives, if applicable
f.
Service capability including evaluation of past performance and number and scope of any
conditions included in the proposal
Note: Criteria may be modified in subsequent addenda. CMC is not bound to accept the lowest priced
proposal if that proposal is not the best value for CMC in the sole discretion of the CMC Selection
Committee. Submission of a proposal indicates Bidder’s acceptance of the evaluation technique and
recognition that some subjective judgments must be made by CMC during the selection process.
Section V: RFP Terms & Conditions
SUBMITTAL INSTRUCTIONS.
All submittals must adhere to the instructions provided above to be considered by the Selection
Committee.
PROPRIETARY INFORMATION.
It is understood that CMC is a public institution and, as such, is subject to the Colorado Open Records
Act, CRS §§ 24-72-101 et. seq. (“CORA”). Except as otherwise agreed prior to the award or finalization
of any vendor transaction, College shall provide upon request by any third party all information
pertaining to such transaction which must be disclosed pursuant to CORA, and CMC’s obligations under
CORA supersede its obligations under any agreement, contract, purchase order or negotiated
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