P&CS RFP 125: Westchester County Drug Treatment Courts Mental Health Services

Agency: New York State Court System
State: New York
Type of Government: State & Local
NAICS Category:
  • 621112 - Offices of Physicians, Mental Health Specialists
  • 621330 - Offices of Mental Health Practitioners (except Physicians)
  • 621420 - Outpatient Mental Health and Substance Abuse Centers
Posted Date: Jan 24, 2023
Due Date: Jan 27, 2023
Solicitation No: P&CS RFP 125
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFB/RFP Description Pre-Bid Conference Bids Due Addenda Bid Results

P&CS RFP 125:
Westchester County Drug Treatment Courts Mental Health Services

01/27/23
2:00 PM

Required Budget Form

Attachment I

Attachment III

Attachment IV

Q&A

Attachment Preview

RFP P&CS #125 Westchester County Drug Treatment Courts Mental Health Services
Issued Tuesday, January 3, 2023
Due Friday, January 27, 2023 at 2PM
NEW YORK STATE UNIFIED COURT SYSTEM
Request for Proposals #125
OCA / Professional and Court Services
Mental Health Services
Westchester County, New York
RFP P&CS #125 Westchester County Drug Treatment Courts Mental Health Services
Issued Tuesday, January 3, 2023
Due Friday, January 27, 2023 at 2PM
Contents
Reading this Request for Proposals ........................................................................................................ 1
RFP Articles
I. Background Information and Instructions .................................................................................2
II. Project Information ....................................................................................................................2
III. Award.........................................................................................................................................3
IV. Minimum Qualifications ............................................................................................................3
V. Project Services..........................................................................................................................4
VI. Insurance Requirements.............................................................................................................6
VII. Award Selection Criteria and Method of Award .......................................................................6
VIII. Required Documents..................................................................................................................7
IX. Submission of Proposal............................................................................................................10
X. Questions..................................................................................................................................11
XI. Pre-Bid Conference..................................................................................................................11
XII. General Specifications .............................................................................................................11
Attachments*
Attachment I - Standard Request for Bid Clauses & Forms
Attachment III - Vendor Responsibility: Acknowledgment Form and VR Questionnaire
Attachment IV - Procurement Lobbying forms
* Attachments are available for download from the Unified Court System’s Current Solicitation webpage:
http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml
Exhibits
Exhibit 1:
Exhibit 2:
Exhibit 3:
Exhibit 4:
Exhibit 5:
Document Enclosure Checklist..............................................................................19
Proposal Cover Sheet .............................................................................................21
Insurance Requirements.........................................................................................22
Proposal Rating Tool .............................................................................................25
Appendix B: Materials Produced Under the Agreement .......................................29
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RFP P&CS #125 Westchester County Drug Treatment Courts Mental Health Services
Issued Tuesday, January 3, 2023
Due Friday, January 27, 2023 at 2PM
Reading this Request for Proposals
This Request for Proposals (RFP) comprises the Articles, Attachments, and Exhibits described below.
There are twelve (12) Articles in this main document:
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
XII.
Background Information and Instructions
Project Information
Award
Minimum Qualifications
Project Services
Insurance Requirements
Award Selection Criteria and Method of Award
Required Documents
Submission of Proposal
Questions
Pre-Bid Conference
General Specifications
In addition, there are three (3) standard Attachments: Attachments I, III, and IV. Note that Attachment II is deliberately not
included in this RFP. The three Attachments that are included in this RFP are available for download from the table on the
Unified Court System’s Current Solicitation webpage (http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml). The
attachments are available in the row corresponding to this RFP and in the “Addenda” column. If this RFP requires vendors to
submit a “required budget form,” that form is available for download in the same row and column as the Attachments.
Lastly, there are Exhibits that are published in this main document following Article XII. Vendors are strongly encouraged
to follow the checklist in Exhibit 1 when assembling their proposal.
Note: Throughout this RFP, the terms, proposer, vendor, and applicant are used interchangeably, as are RFP, bid and
solicitation.

For information about why the Unified Court System has issued this RFP, please consult Articles I, II, and V.
If you want to know whether you or your organization qualifies to submit a proposal, please consult Articles IV and VI as
well as Attachment III and Exhibit 3.
For information about how and when to submit any questions, please consult Article X. If you want to know whether a pre-
bid conference will be held, please consult Article XI.
For guidance about how to submit your proposal, including formatting requirements, please review Articles VIII and IX as
well as Exhibits 1 and 2.
For details about how your proposal will be evaluated, please read Articles IV, VII, VIII, and XII as well as the Proposal
Rating Tool in Exhibit 4.
Finally, the number of available awards and the duration of the resultant contract can be found in Article III. This RFP
includes the standard “Appendix B” that will be incorporated into any resultant contract (see Exhibit 5).
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RFP P&CS #125 Westchester County Drug Treatment Courts Mental Health Services
Issued Tuesday, January 3, 2023
Due Friday, January 27, 2023 at 2PM
I. BACKGROUND INFORMATION
The mission of the New York State Unified Court System (UCS) is to deliver equal justice under the law
and to achieve the just, fair and timely resolution of all matters that come before our courts. In the
service of our mission, the UCS is committed to operating with integrity and transparency, and to
ensuring that all who enter or serve in our courts are treated with respect, dignity, and professionalism.
We affirm our responsibility to promote a court system free from any and all forms of bias and
discrimination and to promote a judiciary and workforce that reflect the rich diversity of New York
State. More information about the UCS is available at https://www.nycourts.gov.
The UCS Office of Court Administration’s (OCA) Division of Professional and Court Services (DPCS)
is soliciting proposals via this Request for Proposals (RFP) for the purpose of establishing a contract to
provide a Mental Health Specialist and a Recovery Peer Advocate in five existing drug treatment courts
in Westchester County (DTC).
UCS operates problem-solving courts, among them drug courts, which help judges and court staff
respond to the needs of litigants and the community. Problem-solving courts look to the underlying
issues that bring people into the court system, employ innovative approaches to address those issues, and
seek to simplify the court process for litigants. A drug court involves an intervention by the court in
cooperation with a team of specialists in social services, treatment, and criminal justice professionals in
the local community. In return for a promise of a reduced sentence, appropriate non-violent addicted
offenders are given the option of entering voluntarily into court-supervised treatment. The rules and
conditions of participation are clearly stated in a contract entered into by the defendant, the defense
attorney, the district attorney, and the court.
II. PROJECT INFORMATION
UCS is the recipient of an award (the “Grant Award”) by the U.S. Department of Justice (DOJ), Office of
Justice Programs (OJP), Bureau of Justice Assistance (BJA) (the “Grantor”) for the purposes of funding
five existing drug treatment courts in Westchester County, NY: New Rochelle City Drug Court, Mount
Vernon City Drug Court, Yonkers City Drug Court, White Plains City Drug Court, and Westchester
Judicial Diversion. Pursuant to the terms of the Grant Award, $625,598 is the maximum available funding
for Project Services (as set forth in Article V below) performed during October 1, 2022 – September 30,
2026, provided, however, that such period may be extended upon mutual agreement of Grantor and UCS
(the “Project Term”). UCS reserves the right to request a no-cost extension of the Project Term from the
Grantor.
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RFP P&CS #125 Westchester County Drug Treatment Courts Mental Health Services
Issued Tuesday, January 3, 2023
Due Friday, January 27, 2023 at 2PM
Grant
Number
Jurisdiction
15PBJA-22-
GG-03968-
DGCT
Westchester
County Drug
Treatment
Courts,
Westchester
County
GRANT CHART
Project Goals
The Ninth Judicial District seeks to enhance mental health
services for participants in five existing drug treatment courts in
Westchester County: New Rochelle City Drug Court, Mount
Vernon City Drug Court, Yonkers City Drug Court, White
Plains City Drug Court, and Westchester Judicial
Diversion. These services will support court-involved
participants by:
(1) enhancing mental health services to justice involved
individuals with co-occurring disorders by reducing wait
times for mental health evaluations, improve referrals to
match treatment to a participant’s specific needs, improve
coordination of care, and improve participant outcomes; and
(2) integrating a Certified Recovery Peer Advocate (CRPA) or
New York State Certified Peer Specialist (NYCPS) to
improve long-term self-sufficiency and recovery.
Maximum
Available
Grant
Term
Funding
$625,598
III. AWARD
UCS intends to award one contract for Westchester Drug Treatment Courts Mental Health Services for a
term commencing on or about February 6, 2023, and terminating on or about September 30, 2026
(“Contract Term”).
Notwithstanding the foregoing, the contract term of any contract resulting from this RFP may extend to
a term not to exceed five (5) years in total, which contract shall terminate upon the earlier of: (i) five (5)
years from the contract commencement date; or (ii) the complete expenditure of funding available for
Project Services, whichever is earlier, unless otherwise terminated pursuant to the terms of said contract.
Awarded contractor shall be contractually obligated to provide the Project Services for the Project Term,
as it may be amended or extended. UCS and awarded contractor shall communicate regularly
concerning the remaining amount of grant funds and the approximate timing of complete expenditure.
IV. MINIMUM QUALIFICATIONS
Proposals will be considered only from applicants who meet the following qualifications:
Applicant organization must possess at least two years of experience in performing services
relevant to those described herein.
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