Outside Laboratory Services

Agency: Pulaski County
State: Arkansas
Type of Government: State & Local
NAICS Category:
  • 541380 - Testing Laboratories
  • 621511 - Medical Laboratories
Posted Date: Jan 29, 2024
Due Date: Feb 22, 2024
Solicitation No: 24004
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Bid Information
Type Request for Qualifications
Status Issued
Number 24004 (Outside Laboratory Services)
Issue Date & Time 1/28/2024 06:00:03 AM (CT)
Close Date & Time 2/22/2024 02:30:00 PM (CT)
Notes
Little Rock Water Reclamation Authority (“LRWRA”) is issuing a Request for Qualifications (RFQ) for Outside Laboratory Services. The intent of this solicitation is to seek qualified and experienced laboratories, specializing in environmental and analytical testing of wastewater.
The official posting can be found on the AR Bid website at https://ARBid.net. Please note, it is the vendor’s responsibility to ensure compliance with the official solicitation and all addenda as posted on the AR Bid website. Little Rock Water Reclamation Authority shall have the right to reject any and all responses and to waive any and all informalities.
If you have any questions, please feel free to contact the LRWRA Procurement Department at Procurement@lrwra.com.
The LRWRA Procurement Department, as the issuing office, is the sole point of contact throughout this procurement process. Vendor's questions regarding this solicitation should be made through the LRWRA buyer listed for this solicitation.
Contact Information
Name Cassie Weatherington, Sr. Procurement Agent
Address Little Rock Water Reclamation Authority
11 Clearwater Drive
Little Rock, AR 72204 USA
Phone (501) 688-1459
Fax
Email Procurement@lrwra.com

Attachment Preview

24004
Outside Laboratory Services
Issue Date: 1/28/2024
Response Deadline: 2/22/2024 02:30 PM (CT)
Little Rock Water Reclamation Authority
Contact Information
Contact: Cassie Weatherington, Sr. Procurement Agent
Address: Procurement Department
Little Rock Water Reclamation Authority
11 Clearwater Drive
Little Rock, AR 72204
Phone: (501) 688-1459
Email: Procurement@lrwra.com
Page 1 of 8 pages
Deadline: 2/22/2024 02:30 PM (CT)
24004
Event Information
Number:
24004
Title:
Outside Laboratory Services
Type:
Request for Qualifications
Issue Date:
1/28/2024
Response Deadline: 2/22/2024 02:30 PM (CT)
Notes:
Little Rock Water Reclamation Authority (“LRWRA”) is issuing a Request for
Qualifications (RFQ) for Outside Laboratory Services. The intent of this solicitation is
to seek qualified and experienced laboratories, specializing in environmental and
analytical testing of wastewater.
The official posting can be found on the AR Bid website at https://ARBid.net. Please
note, it is the vendor’s responsibility to ensure compliance with the official solicitation
and all addenda as posted on the AR Bid website. Little Rock Water Reclamation
Authority shall have the right to reject any and all responses and to waive any and all
informalities.
If you have any questions, please feel free to contact the LRWRA Procurement
Department at Procurement@lrwra.com.
The LRWRA Procurement Department, as the issuing office, is the sole point of
contact throughout this procurement process. Vendor's questions regarding this
solicitation should be made through the LRWRA buyer listed for this solicitation.
Bid Activities
CLARIFICATION OF RFQ AND QUESTIONS
2/7/2024 4:00:00 PM (CT)
A. Vendors may submit written questions requesting clarification of information contained in this
solicitation or questions resulting from the on-site visit.
1. Written questions should be submitted by 4:00 p.m., Central Time on February 7, 2024. Submit
written questions by email to the LRWRA buyer as shown on page one (1) of this solicitation.
2. For each question submitted, vendor should reference the specific solicitation item number to which
the question refers.
3. Vendors’ written questions will be consolidated and responded to by LRWRA. LRWRA's
consolidated written response is anticipated to be posted to the LRWRA website by the close of
business on February 14, 2024.
B. Vendors may contact the LRWRA Procurement Department with procurement-related questions at
any time prior to the bid opening date and time. Answers to verbal questions may be given as a matter
of courtesy and must be evaluated at vendor’s risk.
Bid Attachments
24004 Attachment A Draft Final.pdf
24004 Attachment A
24004 Response Packet Draft Final.pdf
24004 Response Packet
Download
Download
Page 2 of 8 pages
Deadline: 2/22/2024 02:30 PM (CT)
24004
Bid Attributes
1 RESPONSE SIGNATURE
A. An official authorized to bind the vendor to a resultant contract must sign the response in ink or by electronic
signature. The LRWRA required signature page is included as the last page of the ARBid Bid Invitation document.
The Bid Invitation document can be found by clicking on the document icon located in the top right corner of the
website.
B. Vendor’s signature shall represent and warrant
1. Vendor’s agreement that either of the following may cause the vendor’s bid to be disqualified
additional terms or conditions submitted intentionally or inadvertently.
any exception that conflicts with a requirement of this solicitation.
2. Vendor has completely reviewed this solicitation and any addenda.
3. Vendor's agreement to and compliance with all requirements, specifications, and terms and conditions
within this solicitation, including all attachments and addenda, if applicable. (See Definition of Requirement.)
4. Vendor's agreement to and compliance with all laws relating to State and Federal Equal Opportunity and
Non-Discrimination requirements and conditions of employment, in addition to all federal, state, and local
laws.
5. Vendor's agreement and certification that it does not, and shall not for the remaining aggregate term of the
contract, participate in a
Boycott of Israel (applicable to contracts valued at $1,000 or greater)
Boycott of Energy, Fossil Fuel, Firearms, or Ammunition Industry (applicable to contracts valued at
$75,000 or greater)
6. Vendor has provided information in response to this solicitation that is both accurate and true.
2 LRWRA GENERAL INFORMATION
LRWRA is committed to providing excellent quality sewer services for both residential and business customers as it
keeps water resources safe for wildlife and human reuse. LRWRA has three water reclamation facilities: Fourche
Creek, Adams Field, and Little Maumelle. LRWRA also has an administration building, maintenance complex and 37
pump stations within the City of Little Rock. Currently, LRWRA has approximately 220 employees.
3 TYPE OF CONTRACT
A term contract will be awarded to up to six (6) vendors. The initial term of the contract shall be for one
(1) year. Upon mutual agreement by the vendor and LRWRA, the contract may be renewed by the LRWRA
Procurement Department on a year-to-year basis, for up to six (6) additional one-year terms or a portion
thereof. The total contract term shall not be more than seven (7) years.
4 BID OPENING LOCATION
Sealed bid responses submitted by the bid opening date and time as a traditional sealed hard copy, shall be
opened at the following location
Little Rock Water Reclamation Authority
11 Clearwater Drive
Little Rock, AR 72204
Page 3 of 8 pages
Deadline: 2/22/2024 02:30 PM (CT)
24004
5 SUBMISSION DEADLINE FOR BID RESPONSE
Bid responses shall not be accepted after the established response deadline (a.k.a., "bid opening") date and time.
It is the responsibility of vendors to submit bid responses by traditional sealed hard copy at 11 Clearwater Drive on
or before the response deadline and time. Responses received after the designated response deadline date and
time shall be considered late and shall not be reviewed. It is not necessary to return "no bids" to LRWRA.
6 CONE OF SILENCE
All communication(s) pertaining to this solicitation shall be directed to the LRWRA Buyer listed for this solicitation,
or the Buyer's designee. LRWRA has imposed an absolute prohibition against any communication or contact
("Cone of Silence") with any other LRWRA personnel, LRWRA consultant, or Little Rock Water Reclamation
Commission (LRWRC) member regarding this solicitation process.
The prohibition begins with the publication of this solicitation document, remains in place through the LRWRA
solicitation and award process, and ends only after LRWRA has executed a contract with the successful vendor.
The prohibition is suspended only when the LRWRA Buyer, or Buyer's designee, initiates or consents to a meeting
or communications for the purpose of clarifying a solicitation or another solicitation-related action.
A violation of this policy may result in the disqualification of an offending vendor’s response.
7 BUSINESS DESIGNATION
C - Corporation S - Corporation Individual
Public Service Corporation
(Optional: Check only one)
Sole Proprietorship
Nonprofit
Partnership
8 MINORITY DESIGNATION
Not Applicable African American American Indian
Pacific Islander American
(Optional: Check only one)
Service Disabled Veteran
Asian American
Hispanic American
9 ARKANSAS MINORITY CERTIFICATION NUMBER
(Optional: Maximum 25 characters allowed)
1 SERVICE DISABLED VETERAN CERTIFICATION NUMBER
0
(Optional: Maximum 25 characters allowed)
1 WOMAN OWNED BUSINESS
1
Not Applicable Yes, my company is a woman owned business.
(Optional: Check only one)
1 DUN & BRADSTREET NUMBER
2
(Optional: Maximum 25 characters allowed)
Page 4 of 8 pages
Deadline: 2/22/2024 02:30 PM (CT)
24004
1 CONFLICT OF INTEREST DISCLOSURE
3 A. Vendor should indicate below if at the present time, and to the best of the vendor's knowledge, any known
possible conflicts of interest exist with LRWRA.
B. Vendor must disclose all known possible conflicts of interest, which exist at the time of vendor's bid submission.
Conflicts of interest include, but are not limited to the following
Relationships between vendor's employees, principals, officers, and agents and the employees of LRWRA.
Relationships between vendor's employees, principals, officers, and agents and the LRWRC.
Those resulting from material adverse matters, as distinguished from the conduct of business as usual.
C. Vendor's failure to disclose such a relationship may result in LRWRA's rejection of vendor's bid response or
LRWRA's cancellation of any resultant contract.
No known possible conflicts of interest exist.
(Optional: Check only one)
Yes, a possible conflict of interest exists.
1 CONFLICT OF INTEREST DISCLOSURE, if yes provide an explanation
4
(Optional: Maximum 1000 characters allowed)
1 PRICING
5 Pricing will be negotiated with the apparent successful vendor after the evaluation of responses. Vendor must not
include any pricing in their response. Should the hard copies or electronic copies of vendor's response contain any
pricing, the response shall be disqualified.
1 DEFINITION OF REQUIREMENT
6 A. The words “must” and “shall” signify a requirement and that vendor’s agreement to and compliance with that
item is mandatory.
B. Exceptions taken to any requirement in this solicitation, whether submitted in the vendor’s bid response or in
subsequent correspondence, may cause the vendor’s bid response to be disqualified.
D. Vendor may request exceptions to NON-mandatory items. Vendor should clearly explain the requested exception
and should reference the specific solicitation item number to which the exception applies.
1 DEFINITION OF TERMS
7 A. LRWRA has made every effort to use industry-accepted terminology in this solicitation.
B. "Little Rock Water Reclamation Authority", "LRWRA", "agency", "the Utility", and the "the Authority" are used
synonymously in this document.
C. The words “bidder” and “vendor” are used synonymously in this document.
D. The terms “Invitation to Bid”, “ITB”, and “Solicitation” are used synonymously in this document.
1 REQUIREMENT OF ADDENDUM
8 This solicitation shall be modified only by an addendum written and authorized by LRWRA. The vendor shall be
responsible for checking the AR Bid website at https://ARBid.net for any and all addenda up to the established bid
opening date and time.
Page 5 of 8 pages
Deadline: 2/22/2024 02:30 PM (CT)
24004

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