OSU Center for the Humanities Renovation

Agency: Oregon State University
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Mar 27, 2020
Due Date: Apr 16, 2020
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Description
Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE-STEP process to retain ONE (1) General Contractor (GC) from the OSU Construction Services Reserve Program to provide Pre-Construction Services and Construction Services for the OSU Center for the Humanities Renovation project (the “Project”).

When selected, the GC will be a part of a construction team composed of OSU, the Architect (Varitone Architecture) and other Project consultants through the completion of the Project. The GC must be skilled in construction, developing schedules, preparing construction estimates, performing value engineering, analyzing the constructability of alternative designs, studying labor conditions, understanding construction methods and techniques, selecting subcontractors, coordinating gift-in-kind work and materials, coordinating construction processes, and be capable of providing assistance to OSU in procuring long lead equipment and materials. The GC will be expected to communicate the construction-related aspects of the Project to all team members throughout the design and construction phases. In addition, the GC will be familiar with the local labor and sub-contracting market and be capable of working and contracting directly with sub-contractors to generate viable pricing.
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REQUEST FOR PROPOSAL (RFP) #2020-003161
OSU CENTER FOR THE HUMANITIES RENOVATION
ISSUE DATE: March 27, 2020
RFP DUE DATE/TIME:
April 16, 2020 at 2:00 PM Pacific Time via
electronic submission to bids@oregonstate.edu
VOLUNTARY PRE-PROPOSAL CONFERENCE: April
6, 2020 at 11:00 AM Pacific Time via Zoom
QUESTION DEADLINE: April 9, 2020 at 5:00 PM Pacific Time
PROJECT NUMBER: 2038-19
CONTRACT ADMINISTRATOR:
Matt Hausman, Construction Contracts Officer
Construction Contracts Administration
Oregon State University
644 SW 13th Street.
Corvallis, OR 97333
Email: constructioncontracts@oregonstate.edu
APPEALS:
Hanna Emerson, Construction Contracts Manager
Construction Contracts Administration
Oregon State University
644 SW 13th Street
Corvallis, OR 97333
Phone: (541) 737-7694
Email: hanna.emerson@oregonstate.edu
It is the Proposer’s responsibility to continue to monitor the OSU Business and Bid Opportunities
website for Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your
Proposal to be considered non-responsive.
OSU standards and policies govern this solicitation (Procurement Thresholds and Methods,
Procurement Solicitations and Contracts) unless otherwise referenced or stated.
1.0 INTRODUCTION
RFP No. 2020-2020-003161 – OSU CENTER FOR THE HUMANITIESL RENOVATION – CMGC
Due Date/Time: April 16, 2020 at 2:00 PM Pacific Time
Page 2 of 13
1.1 Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE-STEP
process to retain ONE (1) General Contractor (GC) from the OSU Construction Services Reserve
Program to provide Pre-Construction Services and Construction Services for the OSU Center for the
Humanities Renovation project (the “Project”).
A VOLUNTARY PRE-PROPOSAL CONFERENCE has been scheduled for Apr 6, 2020 at 11:00 AM
Pacific Time (US and Canada) with access information provided below:
Join Zoom Meeting
https://oregonstate.zoom.us/j/983037379
Phone Dial-In Information
+1 971 247 1195 US (Portland)
+1 301 715 8592 US
+1 253 215 8782 US
Meeting ID: 983 037 379
Join by Polycom/Cisco/Other Room System
983037379@zoomcrc.com
In addition, Voluntary Site-Visits will be held on April 7 at the Autzen House (811 SW Jefferson
Avenue) for General Contractors only between the hours of 8:00 AM and 12:00 PM. In order to
adhere to OSU’s social distancing requirements, visits will occur in 30 minute intervals. General
Contractors wishing to schedule a time shall e-mail the Project Manager at
Christina.vinson@oregonstate.edu to schedule their time slot. Firms are encouraged to limit the
number of participants.
OSU will be accepting Proposals via email at bids@oregonstate.edu, until 2:00 PM Pacific Time, April
16, 2020 for the project located on the campus of Oregon State University, Corvallis, Oregon.
OSU WILL ONLY BE ACCEPTING SEALED PROPOSALS ELECTRONICALLY.
Proposals are to be submitted To bids@oregonstate.edu by the Due Date/Time.
Naming convention details for the e-mail submission are as follows:
E-Mail Subject Line – RFP 2020-003161 Center for the Humanities Renovation – FIRM NAME
Uploaded document – One (1) pdf titled the same as listed above.
Oregon State University is seeking proposals only from firms accepted into OSU’s 2019-2023
Construction Related Services Reserve Contracting Program.
Firms not currently in the Construction Related Services Reserve Program can apply for entry into the
program by responding to the RFQ contained at the following link: https://bid.oregonstate.edu/.
RFP No. 2020-2020-003161 – OSU CENTER FOR THE HUMANITIESL RENOVATION – CMGC
Due Date/Time: April 16, 2020 at 2:00 PM Pacific Time
Page 3 of 13
When selected, the GC will be a part of a construction team composed of OSU, the Architect
(Varitone Architecture) and other Project consultants through the completion of the Project. The GC
must be skilled in construction, developing schedules, preparing construction estimates, performing
value engineering, analyzing the constructability of alternative designs, studying labor conditions,
understanding construction methods and techniques, selecting subcontractors, coordinating gift-in-
kind work and materials, coordinating construction processes, and be capable of providing assistance
to OSU in procuring long lead equipment and materials. The GC will be expected to communicate the
construction-related aspects of the Project to all team members throughout the design and
construction phases. In addition, the GC will be familiar with the local labor and sub-contracting
market and be capable of working and contracting directly with sub-contractors to generate viable
pricing.
1.2 Background. Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the
nation and the world as a premier 21st-century research university. OSU is committed to exceptional
research, discovery, innovation and engagement — and to integrating its research and engagement
mission with the delivery of a high-quality, globally relevant and affordable education for the people
of Oregon and beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S.
and is the only university in Oregon to have earned both Carnegie Classifications for Very High Research
Activity and Community Engagement.
The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of nearly
58,000 in the heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among the
safest, most highly educated and greenest small cities in the nation.
1.3 Location. The Center for the Humanities is located at 811 SW Jefferson Avenue in Corvallis,
adjacent to the OSU campus, on the corner of SW 8th Street, in a residential (RS-12) area. The
building, known as the Autzen House, was constructed as a home, and has had various uses over the
years, including previous use by a fraternity and, prior to the Center for the Humanities, was
occupied by the OSU Climatic Research Institute. The house is approximately 8,000 square feet, but
current land use approvals only allow occupation of the basement, first, and second floors, not the
third floor (attic) space. OSU requested a major lot development option to occupy this floor, but the
request was denied. Therefore, at this time, the third floor renovations will now be limited, and
finishes won’t be included with this phase of the project.
The current occupants of the building include residential faculty fellows from OSU. Fellows are
provided an individual office in the Autzen House and occupancy is sporadic as no set schedule is
required for office use. The house also has staff member offices and graduate student spaces, as well
as a larger meeting space for 20-40 people for evening gatherings. The basement is currently used for
storage.
1.4
Summary of Work. Oregon State University intends to renovate the Autzen House, which
generally includes the following:
The basement will be remodeled for use as open office areas and storage, approximately
1,600 total square feet, 1,040 of which will be occupied.
The first floor will be reconfigured slightly to allow for more efficient office spaces, ADA
restrooms and pathways, and will receive some updating of finishes. This floor is
approximately 2,730 square feet.
RFP No. 2020-2020-003161 – OSU CENTER FOR THE HUMANITIESL RENOVATION – CMGC
Due Date/Time: April 16, 2020 at 2:00 PM Pacific Time
Page 4 of 13
The second floor will have only minor alterations to its layout, adding one office, and is
approximately 2,800 square feet.
The third floor (1,258 square feet) is not occupied space and is currently in poor condition,
needing structural wall, ceiling, and roof improvements.
The scope of work includes demolition, exterior masonry improvements, site work, structural
improvements on all floors, interior wall and ceiling reconfiguration, bathroom alterations,
finishes, minor plumbing improvements, addition of HVAC, addition of fire sprinkler system,
and electrical and lighting improvements, as outlined in the design documentation package
included in the Exhibit Three (3). All work must follow OSU’s Construction Standards.
1.4.1 Key components of the Project include the following:
Pre-construction services and cost estimates:
Currently the project can fund approximately $1.2 million in construction costs. The
selected contractor will assist OSU in finalizing the design to ensure this budget can be
met, while providing the most cost effective and useful renovations to the Owner.
Other pre-construction services will include on-site investigation of existing
conditions, selective demolition to identify structure or other existing conditions to
assist the design team in finding efficient design solutions prior to the construction
phase.
Construction:
The GC will plan, manage and competitively bid the work as required. The current plan
is for construction to start prior to August of 2020 and be complete by July of 2021.
The work will include interior structural improvements to all floors, architectural
improvements and finishes, a new HVAC system to replace existing baseboard heating,
new electrical infrastructure, new electrical infrastructure and lighting, a fire sprinkler
system, and site improvements including exterior ADA ramp, reconfigured walkways,
parking lot grading/paving, and drainage improvements, as well as new covered bike
parking shelters.
1.4.2
Key goals of the Project include the following:
Provide required renovations to the Autzen House for less than $1.2 M
construction budget.
Provide required renovations, complete, prior to July of 2021.
Provide the ability for future expansion and flexibility for the third floor.
Meet OSU’s sustainability goals for the construction of the improvements.
Keep as much of the existing structure, look, and character of the building as
possible.
Construct the project with minimal disruption to the neighborhood.
1.5 Scope of Services. The work includes preconstruction services to work with OSU’s design
team in providing cost and design review assistance to keep the project within budget, as well as
construction services such as demolition, exterior masonry improvements, site work, structural
improvements on all floors, interior wall and ceiling reconfiguration, bathroom alterations, finishes,
minor plumbing improvements, addition of fire sprinkler system, addition of HVAC, and electrical and
lighting improvements, as outlined in the design documentation package included in the Exhibit
Three (3).
RFP No. 2020-2020-003161 – OSU CENTER FOR THE HUMANITIESL RENOVATION – CMGC
Due Date/Time: April 16, 2020 at 2:00 PM Pacific Time
Page 5 of 13
1.6 Compensation. Compensation will be based upon certain fees and reimbursable costs, as set
forth in the Sample Reserve Supplement attached, including a Lump Sum Cost Proposal for
construction services which will be added via Change Order. The successful GC will provide
Preconstruction Services”. Preconstruction Services include, but are not necessarily limited to,
constructability reviews, value engineering, cost estimating, development of phasing programs and
development of the Lump Sum Cost Proposal.
2.0 SCHEDULE
Issue Date
Voluntary Pre-Proposal Meeting
Voluntary Site Visits
Question Deadline
Final Addendum Issuance (if necessary)
Proposal Due Date/Time
March 27, 2020
April 6, 2020 at 2:00 PM via Zoom
April 7, 2020 between 8:00 AM and 12:00
PM in 30 minute intervals
April 9, 2020 at 5:00 PM Pacific Time
April 13, 2020
April 16, 2020 at 2:00 PM Pacific Time
The following dates are tentative and subject to change without notice:
Notice of Intent to Award
April 23, 2020
Estimated Contract execution
April 30, 2020
Estimated Notice to Proceed
April 30, 2020
Estimated Date of Lump Sum Cost Proposal
Summer 2020
Project Completion
July 2021
OSU will make every effort to adhere to the above schedule. It is however, subject to change.
3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION, APPEALS
3.1 Questions.
3.1.1 All questions and contacts with OSU regarding any information in this RFP must be
addressed in writing or email to the Contract Administrator at the address or email listed in
this document no later than the Question Deadline as stated in Section 2.0. If a Proposer is
unclear about any information contained in this document or its exhibits (Project, scope, etc.),
they are urged to submit those questions for formal clarification.
3.2 Solicitation Process Revision Requests.
3.2.1 Proposers may submit a written request for change of particular solicitation process
provisions to the Construction Contracts Manager at the address or email listed in this
document. Such requests for change shall be received no later than the Question Deadline
listed above.

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