ONE TIME PURCHASE OF PURCHASE CHP EQUIPMENT

PLEASE SUBMIT YOUR BID FOR A ONE-TIME PURCHASE OF CHP EQUIPMENT PER ATTACHED SPEC, VIA PGW.PROCUREWARE.COM. PLEASE SEE SPEC 3144 UNDER THE DOCUMENTS TAB.

** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- BID DOES NOT MEET THE REQUIRED ATTACHED SPECIFICATIONS

-TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET

- FAIL TO PROVIDE PRICING AND LEAD TIME

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST. ON SEPTEMBER 16, 2024.

**A NON-MANDATORY PRE-BID TELEPHONE CONFERENCE IS SCHEDULED FOR SEPTEMBER 5, 2024, AT 1:00 PM EASTERN STANDARD TIME TO ANSWER QUESTIONS AND REQUESTS FOR CLARIFICATION.

DIAL IN BY PHONE +1 267-857-3813
PHONE CONFERENCE ID: 386 891 724#

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON SEPTEMBER 10, 2024.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
PLEASE ALLOW FOR TIME AFTER BID SUBMISSIONS FOR INTERNAL REVIEW.

ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1. LEAD-TIME
2. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.

(2) ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
(3) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ
(4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(5) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding.

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ.

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing.

-“CALENDAR” TAB – Review all events for RFQ .