One (1) Pothole Patcher Trailer Mounted- F.O.B Batesville, MS Agency Contract for a Pothole Patcher Trailer Mountedfor the Mississippi Department of Transportation (MDOT).

Agency: State Government of Mississippi
State: Mississippi
Type of Government: State & Local
NAICS Category:
  • 336212 - Truck Trailer Manufacturing
Posted Date: Jul 24, 2020
Due Date: Aug 13, 2020
Solicitation No: 1941-21-R-RFQF-00003
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Procurement Details

Smart Number 1941-21-R-RFQF-00003 Advertised Date 07/24/2020 9:05 AM
RFx # 3140002370 Submission Date 08/13/2020 2:30 PM
RFx Status Open Major Procurement Category COMMODITIES
RFx Opening Date 08/13/2020 2:30 PM Sub Procurement Category SUPPLIES - NON-TECHNOLOGY
RFx Type RFQ - Formal
Agency MS DEPT OF TRANSPORTATION
RFx Description One (1) Pothole Patcher Trailer Mounted- F.O.B Batesville, MS Agency Contract for a Pothole Patcher Trailer Mountedfor the Mississippi Department of Transportation (MDOT). MDOT's total quantity of units to be purchased is not known for the agency contr

Contact Information
Name Kimberly Labranche Email KLABRANCHE@MDOT.MS.GOV
Phone Fax

RFx Items
PRODUCT CATEGORY PRODUCT DESCRIPTION
75510 AsphEquipDistributor

Awarded
VENDOR NAME VENDOR NUMBER AWARD DATE AWARD AMOUNT FUNDING SOURCE

Bid Attachments
Attachments
Attachment A Magic Supplier Self- Service
Attachments
Attachment B-Specifications
Attachments
Attachment C Reverse Auction Bidders Guide
Attachments
Attachment D EEV Certification and Agreement
Attachments
Attachment E Standard Contract
Attachments
RFx 3140002370__ Pothole Patcher--Agency Contract

Attachment Preview

MAGIC Supplier Self-Service
Reference Guide
A step-by-step guide for MS Vendors
MAGIC Supplier Self-Service Reference Guide
Contents
Supplier Registration.................................................................................................................. 3
Registration Training .............................................................................................................. 3
Benefits of Registration and Using Self-Service ..................................................................... 4
MAGIC Supplier Self Service Portal Logon ............................................................................ 4
Maintain Company Data............................................................................................................. 5
Display Company Data........................................................................................................... 5
How to Request a Change in Address.................................................................................... 6
Communication Data.............................................................................................................. 7
Tax Data ................................................................................................................................ 8
Upload W-9 Form................................................................................................................... 8
Product Category ................................................................................................................... 9
Additional Data....................................................................................................................... 9
Complete Company Data Maintenance .................................................................................10
Maintain Own Data ...................................................................................................................10
Find User ..................................................................................................................................11
Create Additional Users ............................................................................................................12
RFx ...........................................................................................................................................13
RFx Process .........................................................................................................................13
RFx Notification.....................................................................................................................14
RFx Document Information ...................................................................................................14
RFx Response ......................................................................................................................15
Search and Display an RFx...................................................................................................15
RFx List.................................................................................................................................16
Respond to an RFx ...............................................................................................................16
View RFx Response..............................................................................................................20
Ask the Buyer a Question......................................................................................................21
Change an RFx Response ....................................................................................................22
Sample of RFx Award Letter .................................................................................................23
Purchase Orders.......................................................................................................................24
View Purchase Orders ..........................................................................................................24
Print or Download a Purchase Order.....................................................................................26
Vendor Spend Application .....................................................................................................26
Glossary....................................................................................................................................29
Date last updated: 2/9/2015
2
MAGIC Supplier Self-Service Reference Guide
Supplier Registration
All suppliers must be registered to do business with the State of Mississippi. As a supplier, you
may register at any point in time.
To determine whether you are a registered supplier (converted vendor) in MAGIC, go to
the MAGIC Vendor Information page and follow the steps below:
Enter the first five characters of your Vendor Name or your 11 digit SAAS Vendor
Number.
Click Submit.
If you are a converted vendor, you will see your MAGIC Vendor Number, SAAS Vendor
Number, Vendor Name, City, State, and Zip displayed. If your vendor information does not exist
in MAGIC, you will see "The query you submitted returned no records."
Converted vendors need to submit an email via mash@dfa.ms.gov to request a MAGIC User ID
and Password. Enter "Vendor ID Request" as the email Subject, and include the following
information in your email:
MAGIC Vendor Number
Vendor Name
Contact Name
Contact Email Address
Contact Phone Number
If you are not a registered supplier and you wish to do business with the State of Mississippi,
click here to register: State of Mississippi Supplier Registration. If you attempt to complete the
registration process and you are already a converted vendor in MAGIC, you will receive a
duplicate error message. Please call the MMRS Call Center at 601-359-1343, Option 2 for
assistance in locating your vendor information.
If you do not wish to use the State of Mississippi Supplier Self Registration process, you will
need to complete the Supplier Registration Form and contact the State of Mississippi agency
you desire to do business with to complete the registration process.
The Supplier Registration link is also located on the Mississippi Management & Reporting
System website at http://www.mmrs.state.ms.us/vendors/index.shtml.
Registration Training
For more information and training on the registration process, there is a short eLearning course
which includes audio available online at
http://uperform.magic.ms.gov/ucontent/c512c251b3464d7fa7def8e33eb3fd56_en-
US/course/html/course.htm.
Date last updated: 2/9/2015
3
MAGIC Supplier Self-Service Reference Guide
Benefits of Registration and Using Self-Service
Registered suppliers are added to the SOMS Supplier List. The SOMS Supplier List is
used to notify suppliers of the status on procurement processes, respond to SOMS bid
invitations, receive notifications on and review engagement documents issued to your
company (such as purchase orders, bid awards, etc.), and upload W-9s, just to name a
few.
It’s important to note that the supplier must submit a W-9 after registering before the
supplier may be awarded a contract or a purchase order.
POs and responses to RFx’s can be maintained online and you can upload needed
documents.
E-mail notifications are of great benefit to registered suppliers. Based upon the goods
and services for which the supplier is registered to provide, and using what is called
“Product Categories,” an e-mail notification will go out to the supplier for RFx invitations
and other bid processes.
When a new purchase order is issued, or an existing purchase order is changed, an e-
mail notification is also sent to the supplier.
Information provided by the supplier in response to these type of documents may all be
maintained online.
MAGIC Supplier Self Service Portal Logon
After you register, you will be sent an e-mail with logon instructions. Go to the MAGIC Portal at
http://portal.magic.ms.gov or click the link provided in the SOMS registration e-mail. You will be
prompted to enter your user name and password. Click the Log On button.
Date last updated: 2/9/2015
4

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