One (1) New, Unused 2024 or Newer, Ford Explorer XLT or Equivalent All-Wheel Drive (AWD 99W) SUV
| Agency: | City of Ventura |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Sep 11, 2024 |
| Due Date: | Oct 2, 2024 |
| Solicitation No: | B-130000790 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
B-130000790
|
| Bid Title: |
One (1) New, Unused 2024 or Newer, Ford Explorer XLT or Equivalent All-Wheel Drive (AWD 99W) SUV
|
| Category: | Vehicles, Fuel & Maintenance |
| Status: | Open |
|
Attachment Preview
City of San Buenaventura
Invitation to Bid (ITB) No. B-130000790
Wednesday September 4, 2024
Notice is hereby given that sealed bids will be received at the Purchasing and Contracts Division for
One (1) New, Unused 2024 or Newer, Ford Explorer XLT or Equivalent All-Wheel Drive (AWD
99W) SUV, in accordance with Specification No. 24-0076 and this Invitation to Bid.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope titled “ITB No. B-130000790”
and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted
prior to:
Wednesday October 2, 2024, at 4:00 PM
Sealed bids shall be delivered by courier, express mail, or in person to:
Purchasing and Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be considered.
Bids received after the scheduled submittal deadline will not be accepted. Bids postmarked prior to
submittal deadline, but received after the deadline, will not be accepted.
Copies of the bid package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.
INSTRUCTION TO BIDDERS
ITB No. B-130000790 One (1) New, Unused 2024 or Newer, Ford Explorer XLT or Equivalent All-
Wheel Drive (AWD 99W) SUV
SCOPE:
Bids a hereby requested for One (1) New, Unused 2024 or Newer, Ford Explorer XLT or Equivalent
All-Wheel Drive (AWD 99W) SUV as per Specification Number 24-0076.
AWARD CRITERIA:
a. Literature:
Full technical information on the equipment bid shall be provided with your bid. Letters containing
blanket statements or non-technical advertising brochures are not acceptable.
b. Award:
This bid will be awarded in accordance with the following criteria:
i.
Proven Performance
Emphasis will be placed on the background, experience, and stability of the company. The
evaluation will focus on the company’s user references and their overall satisfaction with the
item bid.
ii.
Support
The extent of the operator and service training, availability of parts, warranty, and overall vendor
support will be analyzed.
iii. Specifications
The availability of the item bid to meet the specifications outlined herein will be evaluated in
terms of technical capabilities, flexibility, reliability, maintainability, and operational cost.
iv. Timely Delivery
Vendor’s ability to supply the item bid as defined herein, in a timely manner will be an important
consideration.
QUESTION AND ANSWER PERIOD
All questions regarding this Invitation to Bid (ITB) shall be submitted via email to Patricia Zavala, Senior Buyer,
in the Purchasing and Contracts Division at pzavala@cityofventura.ca.gov PRIOR to Tuesday September 17,
2024, at 3:00 PM. Any questions submitted after the deadline shall be rejected. Any response will be in the
form of an addendum.
REQUIRED DOCUMENTATION:
The following pages must be completed in their entirety and returned with your bid for consideration:
• Specifications
• Quotation Sheet with References
• Bidder’s Statement of Past Contract Disqualifications
• Attachment “A” City of Ventura Terms and Conditions for Supplies and Non-Professional
Services.
• Attachment “B” Small Local Business Certification (if applicable)
• Bidder shall certify they have reviewed any and all addendum by including a signed copy of
the addenda with the bid.
The following is required upon successful award of bid:
• Form W9
• City of Ventura Business License
COMMUNICATION WITH CITY STAFF:
Any communication with City staff, except for the Purchasing and Contracts Division, regarding this RFP is
prohibited. Disregard of this provision could result in rejection of the proposal.
The City shall be the sole judge of the successful bidder hereunder. The City reserves the
right to reject any or all bids.
CITY OF SAN BUENAVENTURA
GENERAL PROVISIONS FOR STANDARD FORM CONTRACTS
Please Read Carefully
These provisions are part of your Bid/Proposal/Quotation and any resultant Contract
Definitions:
A. “Bidder” or “Contractor” is any individual, partnership, or corporation that submits a bid, proposal, or quotation.
B. “Bid,” “Proposal,” or “Quotation” shall hereafter be referred to as “Bid.”
C. “Assistant Finance Director” shall mean the Assistant Finance Director or designee.
The Bidder agrees that:
A. Bidder has carefully examined the specifications, and all provisions relating to the item(s) to be furnished or the work to
be done;
B. Bidder understands the meaning, intent, and requirements of the items to be furnished or work to be done; and,
C. Bidder will enter into a written contract and furnish the item(s) or complete the work required in the time specified, in strict
conformity with the specifications of the City of San Buenaventura (“City”) for the prices quoted.
1. Prices:
All prices and notations must be in ink or typewritten. Mistakes may be crossed out and corrections typed or written in with ink
adjacent to the error. The person signing the bid must initial corrections in ink.
Bids shall indicate the unit price extended to show the total price for each item bid. Any difference between the unit price extended
and the total price shown for all items bid shall be resolved in favor of the unit prices.
2. Bidder’s Security: NOT REQUIRED FOR ITB NO. B-130000790
A bid deposit in an amount equal to at least 10% of the bid may be required as a bid security by the City. The bid security may only
be in cash, a cashier’s check, a certified check made payable to the City, or a bid bond. If the bid security is a bond, it shall be
executed by an insurer authorized to issue surety bonds in the State of California. The bid security must be executed by the Bidder
and enclosed with the bid in the sealed bid envelope.
3. Faithful Performance Bond: NOT REQUIRED FOR ITB NO. B-130000790
If required, the Bidder will furnish the City with a surety bond conditioned upon the faithful performance of the contract. This may
take the form of a bond executed by a surety company authorized to do business in the State of California and approved by the City,
an endorsed Certificate of Deposit, or a money order or a certified check drawn on a solvent bank. The bond shall be in a sum equal
to one hundred percent (100%) of the amount of the contract price. Such bond or deposit shall be forfeited to the City in the event
that bidder receiving the contract shall fail or refuse to fulfill the requirements and all terms and conditions of the contract.
4. Items Offered:
If the item offered has a trade name, brand, and/or catalog number, such shall be stated in the bid. If the Bidder proposes to furnish
an item of a manufacturer or bidder other than that mentioned on the face hereof, Bidder must specify maker, brand, quality, catalog
number, or other trade designation. Unless such is noted on the bid form, it will be deemed that the item offered is that designated
even though the bid may state “or equal.”
5. Brand Names:
Whenever reference to a specific brand name is made, it is intended to describe a component that has been determined to best meet
operational, performance, or reliability standards of the City, thereby incorporating these standards by reference within the
specifications. These specifications are not meant to limit the Bidder. They are guidelines to minimum qualifications. The Bidder
shall indicate their compliance or non-compliance for each line of the specification. Any deviations from the specifications, or where
submitted literature does not fully support the meaning of the specifications, must be clearly cited in writing by the Bidder.
An equivalent (“or equal”) may be offered by the Bidder, subject to evaluation and acceptance by the City. It is the Bidder’s
responsibility to provide, at Bidder’s expense, samples, test data, or other documentation the City may require to fully evaluate and
determine acceptability of an offered substitute. The City reserves the right to reject a substituted component that will not meet or
exceed City specifications.
6. Samples:
Samples may be required for bid evaluation and testing purposes. Bidders agree to provide samples within forty-eight (48) hours
upon request and at no additional cost to the City.
7. Verification of Quotations:
Prices must be verified prior to bid submittal, as withdrawal or correction may not be permitted after the bid has been opened.
8. Firm Prices:
Prices on bid shall be firm prices not subject to escalation. In the event the specifications provide for escalation, the maximum limit
shall be shown, or the bid shall not be considered. In the event of a decline in market price below a price bid, the City shall receive
the benefit of such decline.
9. Alternative Bids:
To be responsive, Bidder must submit a bid that meets all specific bid requirements. Once Bidder has proposed a product which is
responsive to the specification, Bidder may include with the bid any additional bids or alternative products that Bidder believes can
meet or exceed the City’s requirements and that may offer additional advantages, benefits, or cost savings. The City reserves the
right to evaluate, and accept or reject, such alternatives as though they were part of the original specifications without advertising
for further bids, when in the best interests of the City. Any awards so made will be based on operational and cost analysis
considerations that would result in the optimum economic advantage to the City.
10. Confidential Information:
Any information deemed confidential or proprietary should be clearly identified by the Bidder as such. It may then be protected and
treated with confidentiality only to the extent permitted by law. Otherwise the information shall be considered a public record.
Information or data submitted with a bid will not be returned.
11. Quality:
Unless otherwise required in the specifications, Bidder shall assume that all goods furnished shall be new and unused.
12. Tropical Hardwoods:
Bidder shall not provide any tropical hardwood items to the City.
13. Modification or Withdrawal of Bids:
Bids may be modified or withdrawn by written notice sent by regular U.S. mail or email and received by the Purchasing and Contracts
Section of the City’s Finance & Technology Department prior to the exact hour and date specified for receipt of bid. A bid may also
be withdrawn in person by a bidder, or bidder’s authorized representative, prior to the exact hour and date set for receipt of bids.
Telephone withdrawals are not permitted.
14. Late Bids:
Bids received after the exact time and date specified for receipt will not be considered.
15. Mistake in Bid:
(a) If the Bidder discovers a mistake in the bid prior to the hour and date specified for receipt of bid, Bidder may correct the mistake
by modifying or withdrawing the bid in accordance with Section 13 above.
(b) If prior to the issuance of a purchase order or a contract, the apparent low bidder discovers a mistake in the bid of a serious and
significant nature which is unfavorable to Bidder, Bidder may request consideration be given to modify the bid if it remains the
lowest, responsive, and responsible bid. The right is reserved by the City to reject any and all requests for correction of mistakes in
bids received after the hour and date of the bid closing. The decision of the Assistant Finance Director is final with regard to
acceptance or rejection of requests for correction of bids.
16. Signature:
All bids shall be signed and the title and firm name indicated. A bid by a corporation shall be signed by an authorized officer,
employee, or agent, and indicate his or her title.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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