On Demand Repairs - Fan Shafts and Motors

Agency: State Government of Connecticut
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Jun 25, 2020
Due Date: Jul 27, 2020
Solicitation No: UCHC4-132479763
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Organization University of Connecticut Health Center
Project/Solicitation # UCHC4-132479763
Solicitation Type Request for Proposal
Due Date 07/27/2020
Includes SBE/MBE Requirements NO
Qualified Partnership NO
Summary On Demand Repairs - Fan Shafts and Motors
Contact Name Margaret Roy
E-Mail mroy@uchc.edu
Phone (860) 679-1988
FAX (860) 284-5873
WebSite http://www.uchc.edu
Additional Description The University of Connecticut Health Center (UConn Health) invites qualified suppliers to submit bids for emergency repair or replacement of fan shafts, motor shafts, large motors. ("Services") Services under the scope of work would include motor sizes from ten (10) horsepower (HP) to four hundred (400) HP and associated shaft sizes to match that horsepower. Services to include, but not be limited to: emergency repair or replacement of fan shafts, motor shafts, rewinding of large motors and similar types of mechanical and electrical repairs and when necessary, the rigging out and moving of the equipment to the Contractor's repair facility, returning the equipment back to UConn Health, reinstalling and balancing if needed after repairs. Contractor may be required to provide qualified subcontractor(s) for example, electrician(s), crane services, as part of the scope of work.
Documents

Attachment Preview

REQUEST FOR PROPOSAL
UCONN HEALTH OVERVIEW
UCHC RFP-00 Form
Rev. 10/15
Margaret Roy
Buyer
860-679-1988
Telephone Number
mroy@uchc.edu
E-mail Address
860-284-5873
Fax Number
UNIVERSITY OF CONNECTICUT HEALTH CENTER
Procurement Operations & Contracts
263 Farmington Avenue, MC4036
Farmington, CT 06032-4036
RFP NUMBER:
UCHC4-132479763
RFP TITLE:
PROPOSAL DUE DATE:
July 27, 2020
PROPOSAL DUE TIME:
2:00 PM
EST
On Demand Repairs - Fan Shafts and Motors
RFP SURETY:
Not Applicable
UConn Health Overview
UConn Health is a vibrant, integrated academic medical center based in Farmington, Connecticut – a popular suburb of
the state’s capitol of Hartford. It is home to the School of Medicine, School of Dental Medicine, John Dempsey Hospital,
UConn Medical Group, UConn Health Partners, University Dentists and a thriving research enterprise.
UConn Health is at the center of Bioscience Connecticut, which will strengthen Connecticut’s position as a national and
global leader for bioscience innovation and improve access to quality health care for Connecticut citizens for generations
to come.
With approximately 5,000 employees, UConn Health is a major economic driver in the region. It is closely linked with the
University of Connecticut’s main campus in Storrs through multiple, cross-campus projects.
The goods and/or services that UConn Health is seeking to obtain through this bid will support UConn Health’s mission
of helping people achieve and maintain healthy lives and restoring wellness/health to maximum attainable levels.
Additional information about UConn Health’s health care services, educational programs, research, community outreach,
campus, Board of Directors, executive and administrative leadership, and mission, vision, values and goals are available
on the UConn Health website, at http://www.uchc.edu/about/index.html.
Page 1 of 1
REQUEST FOR PROPOSAL
RFP SCHEDULE, EVALUATION CRITERIA & INSTRUCTIONS
UCHC RFP-01 Form
Rev. 10/18
Margaret Roy
Buyer
860-679-1988
Telephone Number
mroy@uchc.edu
E-mail Address
f860-284-5873
Fax Number
UNIVERSITY OF CONNECTICUT HEALTH CENTER
Procurement Operations & Contracts
263 Farmington Avenue, MC4036
Farmington, CT 06032-4036
RFP NUMBER:
UCHC4-132479763
PROPOSAL DUE DATE:
July 25, 2020
PROPOSAL DUE TIME:
2:00 PM
EST
RFP SURETY:
Not Applicable
RFP TITLE: On Demand Repairs - Fan Shafts and Motors
I. RFP Schedule
This schedule is tentative and subject to change. Any changes to the schedule up to and including the date when proposals
are due, will be made via an official Addendum to this RFP. The remaining dates are estimates only and can be changed
by UConn Health at any time without notice.
Milestone
1. RFP posting/release
2. Mandatory pre-bid meeting
3. Written questions due
4. UConn Health’s responses to written questions via Addendum
5. Proposals due – must be received by UConn Health Procurement
Department by due date and time
6. Meetings with proposers end, if any (estimated)
7. Selection committee identifies preferred contractor; contract
negotiations begin (estimated)
8. Contract negotiations end (estimated)
9. Contract start date (estimated)
Deadline/Target Date
June 25, 2020
Not applicable
July 13, 2020
at 2:00 p.m. EST
July 17, 2020
at 2:00 p.m. EST
TBD
TBD
August 14, 2020 (ESTIMATED)
September 1, 2020 (ESTIMATED)
II. Evaluation Criteria
A selection committee that includes UConn Health staff (and/or other designees as deemed appropriate) will evaluate the
responsive proposals. The selection committee may ask one or more proposers for clarification of responses and/or to
meet with the selection committee.
The selection committee will numerically score and rank the proposals, based on the criteria specified below, to make a
recommendation for award that best serves the interests of UConn Health.
Only those proposals found to be responsive to this RFP will be evaluated. To be responsive, a proposal must comply with
all instructions contained in this RFP and include all requested information.
Page 1 of 3
REQUEST FOR PROPOSAL
RFP SCHEDULE, EVALUATION CRITERIA & INSTRUCTIONS
UCHC RFP-01 Form
Rev. 10/18
Requirement
1. Organizational Capability
and Structure
2. References
3. Staffing Plan
4. Scope of Work
5. Cost
6. Contract Language
Criteria
Ability to provide the goods/services described in this RFP, as
demonstrated through background, qualifications, relevant experience,
organizational structure, and financial condition
Confirmation of relevant experience and capabilities, as provided by
proposer’s references
Availability, relevant experience and competence of proposer’s staff
Understanding of and ability to meet UConn Health’s needs as stated in
this RFP, as evidenced by proposer’s responses to the Scope of Work
Requirements/Questions
Competitiveness of proposed cost
Did Supplier accept all of UConn Health’s contract language; if not, how
burdensome will it be for UConn Health to finalize a contract with this
supplier?
Weight
15%
10%
20%
20%
30%
5%
100%
III. RFP Instructions
A. Contact Information. UConn Health’s official contact person (buyer) for this RFP is:
Buyer:
Marg_a_r_e_t_R__o_y___________
Title:
Buyer___________________
Telephone:
___________________
Fax:
860-6_7__9_-_1_9_8_8___________
Email:
mroy_@__u_c_h_c_._e_d__u________
NOTE: Due to the COVID-19 pandemic, UConn Health is temporarily suspending onsite public bid openings
until further notice. In addition, rather than submitting hard copies of bids to UConn Health, bidders are now
required to submit their bid responses electronically via email to the Buyer named in the bid on or before the
due date and time specified in the bid
Proposers who solicit information about this RFP, either directly or indirectly, from sources other than the buyer
named above may be disqualified.
B. Questions and Addenda
Interested proposers may submit questions regarding this RFP by email only to the buyer named above. Questions
submitted other than by email to the buyer named above will not be accepted or considered.
Proposers must refer to the specific RFP paragraph number and page and must quote the passage being questioned.
To be considered, questions regarding this RFP must be received via email by the identified buyer by the due
date/time specified in the RFP Schedule. The early submission of questions is encouraged. It is solely the proposer’s
responsibility to ensure and verify UConn Health’s receipt of questions.
UConn Health will respond only to those questions that are received by the identified buyer by the due date/time
specified in the RFP Schedule. Official responses to all questions will be in an Addendum to this RFP posted on the
State Contracting portal at https://biznet.ct.gov/SCP_Search/Default.aspx?AccLast=2. Search Solicitations using
Organization “University of Connecticut Health Center”. The expected posting date for the Addendum with UConn
Health’s responses is listed in the RFP Schedule.
It is solely the proposer’s responsibility to access the State Contracting portal to obtain all Addenda and official
announcements pertaining to this RFP. Proposers must provide a signed acknowledgement of the receipt of all
Addenda with their proposal.
Page 2 of 3
REQUEST FOR PROPOSAL
RFP SCHEDULE, EVALUATION CRITERIA & INSTRUCTIONS
UCHC RFP-01 Form
Rev. 10/18
C. Proposal Submission Instructions
1. Number of Copies. To submit a responsive proposal, proposers shall provide UConn Health with the following by
the stated due date/time, in sealed packages (envelopes or boxes) marked on the outside with the proposer’s name
and address, the RFP number, and the RFP due date and time:
a. one original printed proposal (clearly marked as the original); and
b. 2 exact, legible printed copies of the proposal; and
c. one exact electronic copy of the entire proposal on jump drive. (Documents that cannot be converted into
electronic format may be excluded from the electronic copy.)
2. Format and Binding of Original and Printed Copies
a. The original (clearly marked) and all printed copies must be submitted in loose-leaf or spiral-bound
notebooks/binders.
b. The proposer’s official name must be printed on the outside front cover of the notebooks/binders and on each
page of the proposal.
c. Each page of the proposal must be consecutively numbered from the beginning of the proposal through all
appended materials.
d. Each section of the proposal must cross-reference the appropriate section of this RFP that is being
addressed/responded to.
3. Format of Electronic Copy
a. The electronic copy must be submitted on jump drive.
b. The electronic copy of the response to Form RFP-05 (Scope and Response Spreadsheet) must be submitted in
Excel format.
c. If proposer includes a redlined contract with its response, the electronic copy must be in Word format.
d. Other forms/documents may be submitted in PDF, Word, Excel or other standard and accessible format.
D. Communication/Meetings During the Evaluation and Selection Process
In order to ensure a fair and competitive process, all communication regarding this RFP will be restricted until the
contract with the selected proposer(s) has been executed, except as needed for the selection committee to complete its
evaluation.
UConn Health’s Procurement Department may request that any proposer clarify or supplement any information
contained in the proposer’s response. Responses to UConn Health’s requests for clarification or supplements must be
submitted in writing within a reasonable time as determined by the Procurement Department. In no event shall this
exceed three (3) business days of receipt.
At its discretion, the selection committee may convene meetings with one or more proposers to gain a better
understanding of the proposal(s). The meetings may involve demonstrations, interviews, presentations and/or site
visits. If the selection committee decides meetings are warranted, a UConn Health contact person will call or email
proposers to schedule the meetings. All costs of attending these meetings are the responsibility of the proposer.
Proposers may not contact or communicate with any UConn Health department, board member, selection committee
member or employee (except for the buyer named above) regarding this RFP, outside of any official selection
committee meetings scheduled as part of this RFP process. Violation of this requirement may result in disqualification
of that proposer’s response.
Page 3 of 3
REQUEST FOR PROPOSAL
ACKNOWLEDGEMENT: RECEIPT OF RFP DOCUMENTS
UCHC RFP-02 Form
Rev. 1/15
Margaret Roy
Buyer
860-679-1988
Telephone Number
mroy@uchc.edu
E-mail Address
860-284-5873
Fax Number
UNIVERSITY OF CONNECTICUT HEALTH CENTER
Procurement Operations & Contracts
263 Farmington Avenue, MC4036
Farmington, CT 06032-4036
RFP NUMBER:
UCHC4-132479763
RFP TITLE:
PROPOSAL DUE DATE:
July 27, 2020
PROPOSAL DUE TIME:
2:00 PM
EST
On Demand Repairs - Fan Shafts and Motors
RFP SURETY:
Not Applicable
NOTE: Please complete and return this acknowledgement as soon as possible to the
email address or fax number indicated above. This document is crucial for proposal
follow-up.
Please check one of the following boxes:
Submitting a proposal
NOT submitting a proposal
Complete the following information:
Firm/Corporation Name:
Street Address:
City, State, Zip Code:
Contact Name/Title:
Phone Number:
Fax Number:
E-mail Address:
Page 1 of 1

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Organization West Hartford, Town of Project/Solicitation # BID#210002 Solicitation Type Invitation to Bid

State Government of Connecticut

Bid Due: 8/19/2020

Organization Military Department Project/Solicitation # 20MIL23502 Solicitation Type Invitation to Bid Due Date

State Government of Connecticut

Bid Due: 8/27/2020

Organization Fairfield, Town of Project/Solicitation # 2021-12 Solicitation Type Invitation to Bid Due

State Government of Connecticut

Bid Due: 8/12/2020

Organization Woodbridge School District Project/Solicitation # HVAC 2020-2021 Solicitation Type Request for Quote

State Government of Connecticut

Bid Due: 6/30/2021