ON-CALL TREE REMOVAL AND TRIMMING

Agency: Roanoke City Public Schools
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Oct 14, 2019
Due Date: Oct 23, 2019
Solicitation No: IFB 3003
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Number Documents Due Date Time
IFB 3003 ON-CALL TREE REMOVAL AND TRIMMING 10/23/2019 3:00 P.M.
PRE-BID CONFERENCE ATTENDEES

Attachment Preview

Test Title

Purchasing Department

P. O. Box 13145 • Roanoke, VA 24031

(540) 853-1348 • Fax (540) 853-2836

September 26, 2019

INVITATION FOR BID

IFB #3003

Notice is hereby given of the intention of the School Board for the City of Roanoke, Virginia, to contract for:

ON-CALL DISTRICT WIDE CONTRACTED TREE TRIMMING, REMOVAL AND RELATED SERVICES

ROANOKE CITY SCHOOL BOARD

Vendors, who are not preregistered and wish to submit a Bid, should complete the "Vendor Application Form" which is found at https://www.rcps.info/departments/administrative_departments/Purchasing_Department/ . click on Forms, complete, and return to the Director of Purchasing with your Bid. Sealed Bids will be received in the Purchasing Department (Terrace Level) for the ROANOKE CITY SCHOOL BOARD, 40 Douglass Avenue, NW, Roanoke, Virginia 24012.

Delivery of Bid: It is the responsibility of the vendor to assure that its Bid is delivered to the place designated for receipt of bids and by the time set for receipt of bids. No bids received after the time designated for receipt of Bids will be considered. Bids must be in the hands of the officer or agent of the Owner whose duty it is to receive them by the time specified. The officer or agent of the Owner whose duty it is to receive Bids will decide when the specified time has arrived and will determine if the Bid was in their possession by that time.

For hand delivered Bids, sufficient time must be allowed for the building receptionist to contact the Purchasing Department (Terrace Level). Receptionist will not be responsible for last minute arrivals or late Bids.

Due Date and Time: October 23, 2019 3:00 P.M.

Bids will be publically opened and read aloud October 23, 3:30 P.M. @ Roanoke City Public Schools Administration Building located at 40 Douglass Ave NW, Roanoke, VA 24012.

In the event that School Board offices are closed due to inclement weather and/or emergency situations prior to or at the time set aside for Bids, the published due date will default to the next open business day at the same time.

ROANOKE CITY SCHOOL BOARD

Eric Thornton

Director of Purchasing

**********************************************************************************************

Electronic Invitation to Bid/RFP Retrieval Instructions: Full copies of Requests for Proposals, Bids, and Addenda in “pdf” format must be retrieved over the Internet at the following address: https://www.rcps.info/departments/administrative_departments/Purchasing_Department/ . Click on “Bids, RFP’s, Awards, and Cancellations.” To retrieve the Invitation to Bid or Request for Proposal, you will need to download the Adobe Reader. You will only need to download the Adobe Acrobat Reader program one time. Problems - If you experience problems, Call 540-853-1348 or e-mail ethornton@rcps.info for assistance.

**********************************************************************************************

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.

TABLE OF CONTENTS

INVITATION FOR BID

IFB #3003

ON-CALL DISTRICT WIDE CONTRACTED TREE TRIMMING, REMOVAL AND RELATED SERVICES

ROANOKE CITY SCHOOL BOARD

Page

I. Purpose 3

II. Scope of Work 3

III. Contract Period 4

IV. Calendar of Events 4

V. Pre-Bid Meeting 5

VI. Submittal Requirements 5

VII. Cooperative Procurement 5

VIII. General Terms and Conditions 5

IX. Special Terms and Conditions 7

X. Additional Forms 7

XI. Additional Forms 11

XII. Bid Form 18

ON-CALL DISTRICT WIDE CONTRACTED TREE TRIMMING

REMOVAL AND RELATED SERVICES

IFB #3003

I. Purpose

The Roanoke City Public Schools (“RCPS” or “Owner”) intends to retain qualified firms to provide on-call tree trimming, removal, and related services as needed. This document establishes the anticipated services to be performed and outlines the evaluation and selection process. However, this document does not guarantee a contract with the selected firms.

II. Scope of Work

The selected firms shall furnish on-call tree trimming, removal, and related services which the District may require during the period of time specified.

Services include but may not be limited to:

The Contractor will supply all components necessary to provide turnkey on-call tree trimming, removal, and related services as follows:

1. Emergencies (limbs or trees that fall or create a hazardous situation by blocking driveways, pedestrian walkways, or do damage to property)

o Response time must be within two (2) hours of the initial contact from an RCPS employee regardless of whether or not there is city- or area-wide damage.

o Work involved in emergency situations will be completed to a point of completion prior to leaving the worksite no matter the number of hours involved, unless it is agreed upon between the RCPS Grounds Supervisor or designee and the Contractor that the balance of the work can be completed during normal working hours defined as Monday through Friday, between 7:00 a.m. and 4:00 p.m.

2. Tree Removal (for dead, diseased, and those killed by lightening or suffering too much die- back)

o Contractor shall contact RCPS Grounds Supervisor or designee prior to removal of such trees so that he/she may consider proper procedure before continuing with removal

o When trees are removed, the stump shall be ground below grade level

o Non-Emergencies response time shall be twenty-four (24) hours and performed with normal working hours.

3. Tree and Tree Parts Disposal

o The Contractor shall insure that all cuttings, limbs, stumps, etc., are removed from RCPS property at the time of their removal.

o All concrete and paved areas shall be cleaned up and left as they were before work was initiated.

o All turf areas shall be cleaned and returned to prior condition before work was begun in order that mowing may occur.

4. Cutting Requirements

o All pruning must be performed in compliance with ANSI A300 (Part 1)-2008 Pruning or latest revision.

o Prior to commencement of any work and to entry upon RCPS property, all cutting equipment shall be disinfected to prevent the spread of infection or contamination.

5. Miscellaneous

o Planting of new trees

o Tree arborist evaluation services

6. Contractor will work with a representative of RCPS who will monitor work daily.

7. Once repairs begin, contractor will work until the conclusion of the repairs.

8. Contractor must have the appropriate business license in which their business is located. and have no past history of bankruptcy or bankruptcy protection.

9. Contractor will have a twenty-four (24) hour “non-emergency” response time.

10. Contractor will complete a certificate of Compliance for all employees working on the job and if a sub-contractor is used a Certificate of Compliance must also be completed for all employees who will be on the owner’s property.

11. RCPS encourages the use of MBE and WBE if sub-contractors are used.

12. If services are needed during the school year, Contractor will work with the Principal and RCPS representative of that school to ensure classes are not disrupted.

13. Contractor is responsible for “clean up “and removal of all debris created during the course of the project.

14. Contractor will cover and protect RCPS properties from debris.

15. All contractors will register at the front office of the RCPS location before work begins daily.

16. Contractor shall inform all of his employees of any RCPS’ policy on safety and that all safety-related policies and regulations should be implemented. Contractor agrees to defend and to be solely responsible for all citations, assessments, fines, or penalties which may be received or incurred by reason of Contractor’s failure or the failure of the Contractor’s agents, employees, suppliers or subcontractors to comply with safety standards, rules, regulations, and requirements.

III. CONTRACT PERIOD

The initial contract period will be from signing of contract until June 30, 2020. Non-exclusive contracts may be voluntarily extended by RCPS, at its sole discretion, for up to four (4) optional one (1) year renewals.

IV. CALENDAR OF EVENTS

Date

Release Bid 09/26/2019

Non-Mandatory Pre-bid meeting 10/04/2019 (9:00 A.M.)

Receive Written Inquiries (no later than) 10/11/2019 (5:00 P.M.)

Answer Written Inquiries 10/17/2019 (anticipated)

Receive Bids 10/23/2019 (3:00 P.M.)

V. PRE-BID MEETING

A Non-Mandatory pre-bid meeting/site visit will be conducted October 4, 2019 at 9:00 A.M. at Roanoke City Public Schools Operations Center. Which is located at: 3601 Ferncliff Avenue, NW, Roanoke, Virginia 24017. Written questions regarding the project may be submitted via e-mail to ethornton@rcps.info .

VI. SUBMITTAL REQUIREMENTS

Bids must be submitted on the enclosed Bid Form and signed by an authorized individual of the company. Bids should be sent to:

Eric Thornton, Director of Purchasing

Department of Purchasing

Roanoke City Public Schools

40 Douglass Avenue, NW

Roanoke, VA 24012

Additional Information:

i. Requests for any additional information should be directed to Eric Thornton, Director of Purchasing, at (540) 853-1348. All answers to questions will be posted on the RCPS website at https://www.rcps.info/departments/administrative_departments/Purchasing_Department/ .

ii. All information concerning scheduling of this project and any issues or concerns that may arise on this project are to be directed to Jeff Shawver at (540) 853-6306, or jshawver@rcps.info.

iii. RCPS encourages use of MBE, WBE, SBE, and Local contractors.

iv. The selected Contractors shall supply a “Certificate of Compliance” for all persons working on the project. This includes, however is not limited to, said contractor’s employees and any subcontractor’s employees.

VII. COOPERATIVE PROCUREMENT

The procurement of goods and/or services provided for in this Bid is being conducted pursuant to Virginia Code Section 2.2-4304. Therefore, the Offeror or Bidder is advised, and by submitting a response to this procurement, such Offeror or Bidder agrees that any resulting contract from this procurement may be extended to other public bodies in the State of Virginia. The successful Offeror or Bidder shall deal directly with each public agency or body seeking to obtain any goods and/or services pursuant to any contract that may result from this procurement and in accordance with Virginia Code Section 2.2-4304. The Roanoke City School Board shall not be responsible or liable for any costs, expenses, or any other matters of any type to either the successful Offeror or Bidder or the public agency or body seeking to obtain any goods and/or services pursuant to this cooperative procurement provision.

VIII. General Terms and Conditions:

1. Taxes: State sales and use tax certificate of exemption, Form ST-12 will be issued upon request, if you do not have same on file. Deliveries against this Bid shall be free of excise or transportation taxes.

2. Mandatory use of RCPS Form and Terms and Conditions: Failure to submit a Bid on the official form provided for that purpose shall be a cause for rejection of the Bid. Return of the completed document is required. Modification of or additions to any portion of the solicitation may be cause for rejection of the Bid; however, RCPS reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a Bid as non-responsive. Supplementary data and information which respond to inquiries, demonstrate qualifications and expertise, etc., may be attached to the Bid forms.

3. Precedence of Terms: Except for Paragraphs 1 and 2 of the General Terms and Conditions for Professional Services, which shall apply in all instances, in the event there is a conflict between the Generals Terms and Conditions for Professional Services and any Special Terms and Conditions used in a particular procurement, the Special Terms and Conditions shall apply.

4. Default: In case of failure to deliver the reports, documents or services in accordance with the contract terms and conditions, RCPS, after due oral and written notice, may procure from other sources and hold Vendor responsible for any resulting additional procurement and administrative. This remedy shall be in addition to any other remedies which RCPS may have.

5. Assignment of Contract: A contract shall not be assignable by the Contractor in whole or in part without the written consent of RCPS.

6. Antitrust: By entering into a contract, the Offeror conveys, sells, assigns, and transfers to RCPS all rights, title and interest in and to all causes of the action it may now or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by RCPS under said contract.

7. Ethics in Public Contracting: By submitting the Bid, all Offerors certify and warrant that their Bids are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Offeror, supplier, manufacturer, or subcontractor in connection with their Bid, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything, present or promised, unless consideration of substantially equal or greater value is exchanged.

8. Anti-Discrimination: By submitting their Bid, all Offerors certify to RCPS that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Act of 1975, as amended, where applicable, and Section 11-51 of the Virginia Public Procurement Act which provides:

A. In every contract over $10,000, the provisions 1 and 2 below apply:

During the performance of this contract, the contractor agrees as follows:

1. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The contractor will include the provisions of paragraphs 1, above, in every subcontract or purchase order over $10,000 so that the provisions will be binding upon each subcontractor or Contractor.

9. Debarment Status: By submitting a Bid, all Offerors certify that they are not currently debarred from submitting Bids on contracts by any agency of the Commonwealth of Virginia, nor are they an agent of any person or entity that is currently debarred from submitting Bids on contracts by any agency of the Commonwealth of Virginia.

10. Applicable Law and Courts: Any contract resulting from this solicitation shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall

be brought in the courts of the Commonwealth. The contractor shall comply with applicable federal, state and local laws and regulations.

11. Qualifications of Offerors: RCPS may make such reasonable investigations as deemed proper and necessary to determine the ability of the Offeror to perform the work and the Offeror shall furnish to RCPS all such information and data for this purpose as may be requested. RCPS reserves the right to inspect Offeror's physical plant prior to award to satisfy questions regarding the Offeror's capabilities. RCPS further reserves the right to reject any Bid if the evidence submitted by, or investigations of, such Offeror fails to satisfy RCPS that such Offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

12. Anti-Collusion Certification: By signing the Bid, the Offeror certifies that the Bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a Bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. The Offeror understands that collusive bidding is a violation of the Virginia Governmental Frauds Act and Federal Law and can result in fines, prison sentences, and civil damage awards. The Offeror agrees to abide by all conditions of the Bid and certifies that the individual signing the proposal is authorized to do so.

13. Payment Terms: Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 day, however.

14. Immigration Reform & Control Act of 1986: By submitting a proposal, Offerors certify that they do not and will not, during the performance of this contract, employ illegal alien workers or otherwise violate the provisions of the Federal Immigration Reform and Control Act of 1986.

IX. Special Terms and Conditions:

1. Insurance: Prior to the start of any work under the contract, the Contractor shall provide to

RCPS Certificate of Insurance Forms approved by RCPS and maintain such insurance until the

completion of all project orders issued under the contract. The minimum limits of liability shall be:

i. Workers’ Compensation-Standard Virginia Workers Compensation Policy Broad Form Comprehensive General Liability --$1,000,000 Combined Single Limit coverage to include: Premises-Operations; Products/Completed Operations; Contractual; Independent Contractors; RCPS and Contractor’s Protective; Personal Injury (Libel, Slander, Defamation of Character, etc.);

ii. Automobile Liability-$1,000,000 Combined Single Limit

2. Audit: The Offeror agrees to retain all books, records, and other documents relative to

this contract for five (5) years after final payment, or until audited by RCPS. RCPS shall

have full access to and the right to examine any of said materials during said period.

3. Termination of Contract: RCPS reserve the right to cancel and terminate any resulting

contract, in part or in whole, without penalty, upon 60 days’ written notice to the contractor. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver any outstanding orders issued prior to the effective date of cancellation.

4. Modification of Contract: RCPS may, upon mutual agreement with the Offeror, issue

written modifications to the statement of needs as a part of this contract, except that

no modifications can be made which will result in an increase of the original project

order contract price by $50,000 or a cumulative amount of more than 25%, whichever is greater, without the advance written approval of the Deputy Superintendent for Operations.

5. Ownership of Materials: Ownership of all data, materials, and documentation originated and

prepared for the Roanoke City School Board pursuant to the proposal shall belong exclusively to

the Roanoke City School Board and be subject to public inspection in accordance with the

Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by the

Offeror shall not be subject to public disclosure under the Freedom of Information Act, unless

otherwise required by law or a court; however, the Offeror must invoke the protection of

Section 2.2-4332(F) of the Code of Virginia, in writing, either before or at the time the data or

other material is submitted. The written notice must SPECIFICALLY identity the data or

materials to be protected and state the reason why protection is necessary. The proprietary or

trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire Bid document, line item prices, and/or total proposal prices as proprietary, or trade secrets, is NOT ACCEPTABLE and may result in REJECTION of the bid.

6. Subcontracts: No portion of work shall be subcontracted without prior written consent of RCPS.

In the event the Contractor desires to subcontract some or part of the work specified herein,

the Contractor shall furnish RCPS the names, qualifications and experience of their proposed

subcontractors. The Contractor shall, however, remain fully liable and responsible for the work

done by the subcontractor(s) and shall assure compliance with all contract requirements.

7. Indemnification: The contractor agrees to be responsible for, indemnify, defend and hold

harmless RCPS, its officers, agents and employees from the payment of all sums of money by

reason of any claim against them arising out of any and all occurrences resulting in bodily or

mental injury or property damage that may happen to occur in connection with and during the

performance of the contract, including but not limited to claims under the Workers'

Compensation Act. The contractor agrees that it will, at all times, after the completion of the

work, be responsible for, indemnify, defend and hold harmless RCPS, its officers, agents and

employees from all liabilities resulting from bodily or mental injury or property damage directly

or indirectly arising out of the performance or nonperformance of the contractor.

8. Bid Acceptance Period: Any Bid resulting from this solicitation shall be valid for 90 days. At the

end of the 90 days, the Bid may be withdrawn at the "written" request of the Offeror. If the Bid

is not withdrawn at that time, it remains in effect until an award is made or the solicitation is

canceled. Withdrawal of Bids due to error shall be in accordance with Section II-54 (ii), Code of

Virginia.

9. Late Bids: To be considered for award, Bids must be received by Roanoke City Public Schools,

Attention Eric Thornton, 40 Douglass Ave NW, Roanoke, VA 24012, by the designated opening

date and hour. The official time used in the receipt of bids is that time on the clock located in

RCPS Purchasing Department. Bids received after the designated opening date and hour are

automatically disqualified and will not be considered. Roanoke City Public Schools is not

responsible for delays in the delivery of mail by the U.S. Postal Service, private couriers, or

another means of delivery. It is the sole responsibility of the Offeror to insure that its Bid

reaches Roanoke City Public Schools Purchasing Department by the designated date and hour.

10. Debarment Status: By submitting a proposal, all Offerors certify that they are not currently

debarred from submitting proposals on contracts by any agency of the Commonwealth of

Virginia, nor are they an agent of any person or entity that is currently debarred from

submitting proposals on contracts by any agency of the Commonwealth of Virginia.

11. Gifts by Offeror, Contractor or Subcontractor: No Offeror, contractor or subcontractor shall

confer on any public employee having official responsibility for a procurement transaction any

payment, loan, subscription, advance, deposit of money, services or anything of more than

nominal value, present or promised, unless consideration of substantially equal or greater value

is exchanged.

12. Qualification of Offerors: Roanoke City Public Schools may make such reasonable

investigations as deemed proper and necessary to determine the ability of the Offeror to

perform the work and the Offeror shall furnish to Roanoke City Public Schools all such

information and data for this purpose as may be requested. Roanoke City Public Schools

reserves the right to inspect Offeror's physical plant prior to award to satisfy questions

regarding the Offeror's capabilities. Roanoke City Public Schools further reserves the right to

reject any proposal if the evidence submitted by, or investigations of, such Offeror fails to

satisfy Roanoke City Public Schools that such Offeror is properly qualified to carry out the

obligations of the contract and to complete the work contemplated therein.

13. Availability of Funds: It is understood and agreed between the parties herein that the agency

shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

14. Contract Documents: The contract entered into by the parties shall consist of the Bid

documents, the signed Bid submitted by the Contractor, Roanoke City Public Schools Standard

Contract form, the General and Special Terms and Conditions, the Statement of

Need including all modifications thereof, all of which shall be referred to collectively as the

Contract Documents.

15. Rejection of Bids: The Deputy Superintendent for Operations, on behalf of the School Board,

reserves the right to reject any and all Bids.

16. Procedure for Protest: Any vendor submitting a proposal may protest the award or decision to

award a contract by submitting a written protest to the Deputy Superintendent for

Operations of the ROANOKE CITY SCHOOL BOARD no later than ten (10) days after the award or

the announcement of the decision to award whichever occurs first. The written protest shall

include the basis for the protest and the relief sought. (Section 2.2-4360, Code of Virginia)

17. Disclosure of Bid Contents: Ownership of all data, materials, and documentation originated

and prepared for the Roanoke City School Board pursuant to the bid shall belong exclusively to

the Roanoke City School Board and be subject to public inspection in accordance with the

Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by the

Offeror shall not be subject to public disclosure under the Freedom of Information Act, unless

otherwise required by law or court; however, the Offeror must invoke the protection of Section

2.2 -4332 (F) of the Code of Virginia, in writing, either before or at the time the data or other

material is submitted. The written notice must SPECIFICALLY identify the data or materials to

be protected and state the reason why protection is necessary. The proprietary or trade secret

material submitted must be identified by some distinct method such as highlighting or

underlining and must indicate by some distinct method such as highlighting or underlining and

must indicate only the specific words, figures, or paragraphs that constitute a trade secret or

proprietary information. The classification of an entire bid document, line item prices, and/or

total bid prices as proprietary, or trade secrets, is NOT ACCEPTABLE and may result in

REJECTION of the bid.

18. Drug Free Workplace: During the performance of this contract, the contractor agrees to (i)

provide a drug-free workplace for the contractor’s employees; (ii) post in conspicuous places,

available to employees and applicants for employment, a statement notifying employees that

the unlawful manufacture, sale distribution, dispensation, possession, or use of a controlled

substance or marijuana is prohibited in violation of such prohibition; (iii) state in all solicitations

or advertisements for employees placed by or on behalf of the contractor that the contractor

maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in

every subcontract or purchase order of over $10,000, so that the provisions will be binding

upon each subcontractor or vendor.

For the purposes of this section, “drug-free workplace” means a site for the performance of

work done in connection with a specific contract awarded to a contractor in accordance with

this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

19. Authorization to Conduct Business in Virginia. The attention of each Bidder/Offeror is directed

to Virginia Code Section 2.2-4311.2 (effective July 1, 2010) which requires a bidder or Offeror

organized or authorized to transact business in the Commonwealth of Virginia pursuant to Title

13.1 or Title 50 of the Code of Virginia, as amended, or as otherwise required by law, shall

include in its bid or proposal the Identification Number issued to such bidder or Offeror by the

Virginia State Corporation Commission (). Furthermore, any bidder or Offeror that is not

required to be authorized to transact business in the Commonwealth of Virginia as a domestic

or foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or Offeror is not required to be so authorized. Please complete the following by checking the appropriate line that applies and providing the requested information:

a. Bidder/Offeror is a Virginia business entity organized and authorized to transact business in Virginia by the SCC and such bidder’s/Offeror’s Identification Number issued to it by the SCC is ________________________.

b. Bidder/Offeror is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the SCC and such bidder’s/Offeror’s Identification Number issued to it by the SCC is ________________________.

c. Bidder/Offeror does not have an Identification Number issued to it by the SCC and such bidder/Offeror is not required to be authorized to transact business in Virginia by the SCC for the following reason(s): ______________________________________________

X. Additional Forms

Trade Secrets/Proprietary Information

Trade Secrets or Proprietary information submitted by an Offeror, or contractor in connection with a procurement transaction shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Offeror or contractor must invoke the protections of this section prior to or upon submission of data or other materials to be protected and state the reasons why protection is necessary. Information leading to the decision to award, including prices and other factors, shall be made public.

Please mark one:

( ) No, the submittal I have turned in does not contain any trade secrets and/or proprietary information.

( ) Yes, the submittal I have turned in does contain trade secrets and/or proprietary information.

If YES, please list the page numbers and the reasons for why the information is considered a trade secret and/or proprietary information. Do Not Mark the Whole Proposal Proprietary.

Anti-Collusion Certification

The Offeror certifies that this proposal response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same product and that this proposal is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person or firm engaged in the same line of business or commerce. The Offeror understands collusive bidding is a violation of Federal Law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages. The Offeror also understands that failure to sign this statement will make the proposal non-responsive and unqualified for award.

Signed: ________________________________________

Date: __________________________________________

Name of Company: ______________________________

MINORITY & WOMEN-OWNED BUSINESS ENTERPRISE CERTIFICATION

The Bidder (Proposer) should complete the following information:

Is Bidder (Proposer) a qualified minority or women-owned business enterprise (MBE/WBE)?

Yes: ________ No: ________. Regardless of response to this question, Bidder shall complete the following:

Will Bidder be using subcontractors? Yes: ________ No: ________

In conjunction with the desire of the School Board of the City of Roanoke, VA’s policy to utilize Minority and Women-Owned Business Enterprises wherever possible, the Bidder (Proposer) has solicited quotations for labor, material, and/or services from the following MBE/WBE: (Attach additional sheet if necessary.)

Type of Labor, Service

A. Name of Firm Person(s) Contacted or Material Quoted Date

___________ ________________ __________________ ________

___________ ________________ __________________ ________

Of those Listed above, we intend to utilize the following MBE/WBE in completion of the work required by this contract. (Attach additional sheet if necessary.)

Type of Labor, Service Amount of Contract

Name of Firm or Material Quoted Subcontract

___________ ________________ __________________

___________ ________________ __________________

The Bidder will utilize the indicated MBE/WBE firms in this project. If the Bidder (Proposer) determines not to use the indicated MBE/WBE, Bidder must notify the School Board and provide a valid non-discriminatory business reason for not employing the MBE/WBE.

B. If the MBE/WBE’s indicated in paragraph ‘A’ will not be utilized, please state the reason for each firm. (Attach additional sheet if necessary.)

Name of Firm Results of Contact

____________________________________________________

____________________________________________________

C. If unable to contact MBE/WBE’s, please indicate efforts made: (Attach additional sheet if necessary.)_______________________________________________________________________

This firm has made a good faith effort to utilize MBE/WBE’s whenever possible.

BIDDER:___________________________________________________

______________________________________________________

(Firm)

______________________________________________________

(Address)

________________________ ________________________

(Telephone) (FAX)

________________________________________________________________

(Ink Signature and title) (Date)

(Seal and attest Seal if Proposal is by Corporation)

Form W-9

(City of Roanoke Substitute W-9 Form)

Rev. July 2005

Request for Taxpayer

Identification Number and Certification

Completed form should be returned to

Purchasing Dept.

PO Box 13145

Roanoke VA 24031

City Vendor Number if previously assigned:

Name (List legal name, if joint names, list first & circle the name of the person whose TIN you enter in Part I-See Specific Instruction on page 2)

Business name, if different from above. (See Specific Instruction on page 2)

Check appropriate box: □ Individual □ Sole proprietor □ Corporation □ Partnership □ Other ___________________________

Legal Address: number, street, and apt. or suite no.

Remittance Address: if different from legal address.

City, state and ZIP code

Remittance City, state and ZIP code

Phone #

Remittance Phone #

Fax #

Remittance Fax #

Email Address

Remittance Email Address

Procurement Contact Person

Remittance Contact Person

Part I Taxpayer Identification Number (TIN)

f

Enter your TIN in the appropriate box. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instruction on page 2. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.

Note: If the account is in more than one name, see the chart on page 3 for guidelines on whose number to enter.

Social security number

OR

Employer identification number

Part II Certification

f

Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), andI am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Services (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and

2. I am an U.S. person (including an U.S. resident alien).

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.

Sign

Here

Authorized Signature ► Date ►

ROANOKE CITY PUBLIC SCHOOLS

CERTIFICATION OF COMPLIANCE WITH VIRGINIA CODE

1. A sworn statement or affirmation from the contractor that neither the contractor nor any of its employees have been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child nor a crime of moral turpitude is mandated by Virginia Code Section 22.1-296.1.

2. Affirmation from the contractor that the contractor does not, and shall not during the performance of the contract for goods and services in Virginia, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

3. A sworn statement or affirmation from the contractor that the employees have submitted to and passed an employment drug screening.

Bid/Proposal-Number: IFB #3003 Company Name: __________________________________

List of employee(s) assigned to the project:

By signature below, I hereby certify that 1) a criminal background check has been performed as part of the employment process for the above listed persons and that based upon the results of such background check these individuals have never been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; nor a crime of moral turpitude; 2) to the best of my knowledge and belief none of these individuals is currently the subject of any pending criminal charges involving a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child; nor a crime of moral turpitude; and 3) I do not nor shall I during the performance of the contract knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986; 4) the above listed persons have submitted to and passed an employment drug screening.

If the employees assigned to the project change, an updated copy of this form must be submitted to the Purchasing Office before an added employee can begin to work on the project.

Only employees on this list will be allowed to provide services to the schools or be allowed to interact with students.

Name of Company Officer_______________________________________ Date _____________

Signature of Company Officer ______________________________________ Rev. 5/2009

Reference Form

1. Project Location and Scope: _______________________________________

...

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

QQ-EVA001_QQ233317 Virginia Department of Forestry Orchard Tree Removal & Clean up Small Business

State Government of Virginia

Bid Due: 11/12/2019

IFB 3249-1 IFB #155709- Tree Removal Services Status: Open Time Left:26 days Closing:

State Government of Virginia

Bid Due: 12/03/2019

IFB IFB 19-483-2 Demolition and proper disposal of a school Status: Open Time

State Government of Virginia

Bid Due: 12/03/2019

IFB IFB 19-483-1 Demolition and proper disposal of a school Status: Open Time

State Government of Virginia

Bid Due: 12/03/2019