On-Call SCADA Maintenance and Support for Wastewater Services

Agency: City of Warwick
State: Rhode Island
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541512 - Computer Systems Design Services
  • 561210 - Facilities Support Services
Posted Date: Jul 24, 2020
Due Date: Sep 2, 2020
Solicitation No: 2021-053
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Contact information: Please Login to View Page
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On-Call SCADA Maintenance and Support for Wastewater Services






Bid Number:
2021-053
Start / End Dates & Times:
07/24/2020 - 2:00pm to 09/02/2020 - 11:00am
Bid: Open

Specifications are available in the Purchasing Division, Warwick City Hall, Monday through Friday, 8:30 AM until 4:30 PM on or after Friday, July 24, 2020. Our office will be closed on Monday, August 10, 2020 and will reopen on Tuesday, August 11, 2020.

Sealed proposals will be received by the Warwick Sewer Authority, 125 Arthur Devine Blvd. Warwick, RI 02888 up until 11:00 AM, Wednesday, September 2, 2020. The proposals will be opened publicly commencing at 11:00 AM on the same day. Please note due to COVID-19, only one (1) person from each company may attend the bid opening. Employees and visitors must adhere to social distance guidelines. All visitors are advised to wear masks or face coverings at all times





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Patricia A. Peshka
Purchasing Agent
Joseph J. Solomon
Mayor
City of Warwick
Purchasing Division
3275 Post Road
Warwick, Rhode island 02886
Tel (401)738-2013
Fax (401) 737-2364
The following notice is to appear on the City of Warwick’s website Friday, July 24, 2020. The
website address is http://www.warwickri.gov/bids.
CITY OF WARWICK
PROPOSALS REQUESTED FOR
RFP2021-053 On-Call SCADA Maintenance and Support for Wastewater Services
Specifications are available in the Purchasing Division, Warwick City Hall, Monday
through Friday, 8:30 AM until 4:30 PM on or after Friday, July 24, 2020. Our office will be
closed on Monday, August 10, 2020 and will reopen on Tuesday, August 11, 2020.
Sealed proposals will be received by the Warwick Sewer Authority, 125 Arthur Devine Blvd.
Warwick, RI 02888 up until 11:00 AM, Wednesday, September 2, 2020. The proposals will
be opened publicly commencing at 11:00 AM on the same day. Please note due to COVID-
19, only one (1) person from each company may attend the bid opening. Employees and
visitors must adhere to social distance guidelines. All visitors are advised to wear masks or
face coverings at all times
Awards will be made on the basis of the lowest evaluated or responsive proposal price.
Please note that no proposals can be accepted via email or fax.
The City of Warwick, in addition to soliciting proposals in response to this RFP, may consult,
consider, and make an award for any and all open proposal offers for a comparable unit as sought
herein at the following websites:
RI State MPA: https://www.ridop.ri.gov/contract-portal/
NASPO: https://www.naspo.org/
NJPA (National Joint Powers Alliance): https://www.njpacoop.org/cooperative-purchasing
MHEC (Massachusetts Higher Education Consortium): https://www.mhec.net/
Individuals requesting interpreter services for the hearing impaired must notify the Purchasing
Division at 401-738-2013 at least 48 hours in advance of the proposal opening date.
Original Signature on File
Patricia A. Peshka
Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR PROPOSAL
Acknowledgement of Addendum (if applicable)
Addendum Number
_______________
_______________
Signature of Bidder
____________________
____________________
COMPANY NAME: _______________________________________
COMPANY ADDRESS: ____________________________________
COMPANY ADDRESS: ____________________________________
BIDDER'S SIGNATURE: __________________________________
BIDDER'S NAME (PRINT): ________________________________
TITLE: ___________________ TEL. NO.: ___________________
EMAIL ADDRESS: _______________________________________*
*Please include your email address. Future proposals will be emailed, unless otherwise noted.
===============================================================
II. AWARD AND CONTRACT:
The CITY OF WARWICK, acting as duly authorized through its Purchasing
Agent/Finance Director/Mayor, accepts the above proposal and hereby enters into a contract
with the above party to pay the proposal price upon completion of the project or receipt of the
goods unless another payment schedule is contained in the specifications. All terms of the
specifications, both substantive and procedural, are made terms of this contract.
DATE: ___________________________ ________________________________
RFP2021-053
Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR PROPOSAL
CERTIFICATION & WARRANT FORM*
This form must be completed and submitted with sealed bid
Failure to do so will result in automatic rejection.
Any and all bids shall contain a certification and warrant that they comply with all relevant and
pertinent statues, laws, ordinances and regulations, in particular, but not limited to Chapter 16-
Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of this
warranty and representation by a bidder at the time of the bid or during the course of the contract,
included, but not limited to negligent acts, either directly or indirectly through agents and/or sub-
contractors, shall render the bidder’s contract terminated and the bidder shall be required to reimburse
the City for any and all costs incurred by the City, including reasonable attorney fees, to prosecute
and/or enforce this provision.
___________________________________________
Signature
___________________________________________
Company Name
___________________________________________
Address
___________________________________________
Address
______________________
Date
*This form cannot be altered
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CITY OF WARWICK
NOTICE TO BIDDERS
RFP2021-053 On-Call SCADA Maintenance and Support for Wastewater Services
If you received this document from our homepage or from a source other than the City of
Warwick Purchasing Division, please check with our office prior to submitting your proposal to
ensure that you have a complete package. The Purchasing Division cannot be responsible to
provide addenda if we do not have you on record as a plan holder.
The opening of proposals will be in the order established by the posted agenda and the
agenda will continue uninterrupted until completion.
Once an item has been reached and any proposals on that item has been opened, no other
proposals on that item will be accepted and any such proposal will be deemed late.
The contractor will not discriminate against any employee or applicant for employment
because of physical or mental handicap for any position for which the employee or
applicant is qualified and that in the event of non-compliance the City may declare the
contractor in breach and take any necessary legal recourse including termination or
cancellation of the contract.
A bidder filing a proposal thereby certifies that no officer, agent, or employee of the City
has a pecuniary interest in the proposal or has participated in contract negotiations on the
part of the City, that the proposal is made in good faith without fraud, collusion, or
connection of any kind with any other bidder for the same call for proposals, and that the
bidder is competing solely in his own behalf without connection with, or obligation to, any
undisclosed person or firm.
All proposals should be submitted with one (1) original, two (2) copies and three (3) flash drives
in PDF format, in a sealed envelope, which should read: YOUR COMPANY NAME plainly
marked on the exterior of the envelope as well as RFP2021-053 On-Call SCADA Maintenance
and Support for Wastewater Services.
All proposals submitted become the property of the City and will not be returned. If the
company intends to submit confidential or proprietary information as part of the proposal,
any limits on the use or distribution of that material should be clearly delineated in
writing. This information should be submitted in a sealed envelope, clearly labeled
confidential and where it should be submitted in the response. Please be advised of the
Freedom of Information Act as it may pertain to your submittal.
Proposals received prior to the time of the opening will be securely kept, unopened. No
responsibility will be attached to an officer or person for the premature opening of a
proposal not properly addressed and identified. No proposals will be accepted via facsimile
or email.
Should you have any questions, please contact Dana DiScuillo, WSA Superintendent,
125 Arthur Devine Blvd. Warwick, RI 02888 at Dana.a.DiScuillo@Warwickri.com.
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All proposals should be written in ink or typed. If there is a correction with whiteout, the
bidder should initial the change.
Negligence on the part of the bidder in preparing the proposal confers no rights for the
withdrawal of the proposal after it is open.
Any deviation from the specifications must be noted in writing and attached as part of the
bid proposal. The bidder should indicate the item or part with the deviation and indicate
how the proposal will deviate from specifications.
The IRS Form W-9 is available on www.warwickri.gov should be completed and
submitted with the proposal if the bidder falls under IRS requirements to file this form.
Prevailing Wages will apply to this proposal. Current rates may be viewed at
http://www.dlt.state.ri.us/pw.
The successful bidder must comply with all Rhode Island Laws, applicable to public works
projects, including, but not limited to provisions of Chapter 13 of Title 37 of the Rhode Island
General Laws, pertaining to prevailing wage rates, and all other applicable local, state and
federal laws.
The contractor must carry sufficient liability insurance and agree to indemnify the city against
all claims of any nature, which might arise as a result of his operations or conduct of work.
The contractor must keep himself informed of and comply with all laws, ordinances and
regulations of the federal, state and municipal governments which may apply and be in force
during the life of the contract, in any manner which may affect himself/employees or the
conduct of the work or the materials used or employed in the work. Before submitting
proposals, prospective bidders should examine the terms, covenants and conditions of all codes,
permits and laws which may apply. By submitting a proposal, the bidder agrees to comply with
all pertinent laws/regulations if awarded a contract.
Every contractor and subcontractor awarded a contract for public works, construction, alteration
and/or repair, including painting and decorating, or public buildings or public works must
submit completed RI Certified Weekly Payroll forms listing employees employed on the project
to the awarding authority on a monthly basis for all work completed in the preceding month.
These forms may be found at: www.dlt.ri.gov/pw/pwFormsPubs.htm. Certified Payroll forms
concerning RI Department of Transportation projects may be submitted on federal forms.
However, when a complaint is being investigated by the RI Department of Labor & Training
(DLT), the contractor must resubmit the payroll information on the RI Certified Weekly Payroll
forms for the entire project.
Awarding authorities, contractors and subcontractors must provide any and all payroll records to
the DLT within ten (10) days of any request that is made by the department.
The awarding authority of any public works project will withhold the next scheduled payment to
any contractor or subcontractor who fails to comply with the above provisions, as well as any
further payments until they comply. The DLT may also impose a penalty of up to $500 for each
calendar day of noncompliance.
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