On-Call Project Deveopment Support Services (PDSS)

Agency: Cuyahoga Community College
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Apr 1, 2019
Due Date: Apr 29, 2019
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Issued Item Specifications Due Date Award Recipient/Bid Tabulation


On-Call Project Deveopment Support Services (PDSS)


"Project #C20191134" - click to view

Cleveland, Ohio

4/29/19 @2:00pm

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College Mission … “to provide high quality, accessible and affordable educational
opportunities, and services”
Cuyahoga Community College was opened in 1963 as Ohio’s first community college
and has since been providing high quality, accessible and affordable educational services.
It serves more than 60,000 credit and non-credit students each year at four campuses, two
Corporate College locations, other off-campus sites and distance learning options. The
College is accredited by the Higher Education Learning Commission of the North Central
Association of Colleges and Schools. For over 50 years Tri-C has provided its services to
more than 900,000 members of our community. Historically, more than 85% of Tri-C’s
students continue to live and work in Northeast Ohio.
Cuyahoga Community College consists of a total of 11 locations, approximately 50
buildings and more than 3,200,000 square feet of space. There are 4 main campuses (the
Eastern Campus, the Metropolitan Campus, the Western Campus and the Westshore
Campus) and the Brunswick University Center in Brunswick, Ohio. There are also two
corporate colleges: Corporate College West located in Westlake, Ohio; and Corporate
College East located in Warrensville Heights, Ohio. Tri-C also has its District Office
Building, used primarily for administrative functions located on Carnegie Avenue
directly across from Progressive Field, and the Jerry Sue Thornton Center on E. 22nd St.
which houses Tri-C’s Human Resources, ITS and Integrated Communications functions.
The College completed the documentation of its current Facility Master Plan in May of
2008. Estimates of the Master Plan led to a program in excess of $300,000,000. Phase I
projects have been completed and Phase II projects of the Master Plan are in process
between 2018 2021.
Cuyahoga Community College has in the past retained services of Architects, Engineers
and Construction Managers (as Agent) for projects. Program and Equipment/FFE
Management Services have also been provided on select projects. The provider of these
PDSS services may work in conjunction with other Consultants under the direction of the
College’s Office of Capital & Construction.
This PDSS contract duration will be two (2) years beginning on July 1, 2019 and
terminating on June 30, 2021 and it is anticipated that fees associated with these services
for each selected firm will be less than $200,000. Potential projects for which these
services will be provided are currently undefined, but they will likely range in scope from
small renovations and internal moves to larger additions & renovations and could also
include standalone site and/or building systems improvements. Because of the potential
diversity of these project types and scopes, we encourage architectural firms, interior
design firms, engineering firms, environmental service firms, AV services, signage
consultation/design/estimating firms, building integration services, fire alarm and
suppression design/integration and owners representative services, intrusion/access
control and surveillance systems services, door and hardware services and construction
management firms to submit qualifications in order to afford Tri-C the best possible
choice in terms of range of on-call providers/services from whom to choose.
The College reserves the right to award these services to multiple companies. Proposers
for these services should understand that providing these PDSS services may exempt
them from eligibility to provide Architectural, Engineering, Interior Design, Construction
Management, Construction, and other professional services to Tri-C for future individual
projects if there is a conflict of interest. Tri-C will evaluate on a project by project basis
for conflicts of interest.
Services could include but may not be limited to the following general service as directed
by Tri-C:
1. Attendance at and documentation of meetings
2. Cost estimating and generating project budgets in a specific format prescribed by Tri-
C. Project budgets will include construction costs, FF&E costs, professional services
fees, contingencies and Owner Direct Costs such as environmental and testing &
inspection services, permitting costs, advertising & printing, etc.
3. Generating project schedules, including pre-design, design, bidding/award,
construction, and closeout activities and phasing
4. Project reporting on a monthly basis or weekly basis (depending on project size)
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5. Assistance in evaluation of existing sites, buildings and/or building systems,
including those currently owned or leased by Tri-C as well as possible new property
acquisitions or leases
6. Coordination of LEED certification and Sustainability activities
7. Assistance in communication of construction activities to Campus Leadership,
including quarterly update meetings with Campus Presidents and Executive Vice
In addition to these general services, the following phase-specific services may also be
Development of an initial Project Work Plan which defines the scope, budget,
schedule, and funding parameters. This will require conceptual estimating skills,
since little documentation is available at this early stage of the project
1. Assistance to Tri-C in the preparation of Requests for Qualifications for professional
services including but not limited to A/E, Construction Management, Testing &
Inspection and Commissioning Services
2. Assistance to Tri-C in the review of responses and the selection of these consultants
All normal services (including but not limited to Civil Engineering, Landscape
Architecture, Architecture, MEP Engineering, Communications Engineering and
Technology Engineering) associated with Programming/Program Verification,
Conceptual Design, Schematic Design, Design Development and Construction
Documents, as well as:
a. Review of Design Submittals for compliance with program requirements,
interdisciplinary coordination, completeness & correctness and constructability
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b. Participation in Value Engineering efforts to ensure project budget compliance
c. Review and recommendations regarding bid package contracting strategies
d. Review and recommendations regarding bid package Scopes of Work
1. Review and analysis of Bids
2. Participation in Scope Reviews to confirm completeness of bids and qualifications of
3. Preparation and submittal of Recommendation of Award letters to Tri-C
1. Assistance in administration and management of construction and/or furniture and
equipment installations in compliance with applicable contract documents
2. Review and recommendations regarding requested Change Orders
3. Assistance in Claims Management
4. Assistance in Prevailing Wage tracking & management
5. Assistance in Diversity participation & reporting
6. Assistance with audit services on certain projects.
7. Assistance with coordination of other Campus Construction Activities
8. Assistance with receipt, inventorying, placement and installation of furniture and
9. Assistance with Move Management
10. Assistance with Art Consulting services.
11. Assistance in expediting Punch List and Project Closeout activities
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12. Assistance in Commissioning activities.
13. Assistance with Delivery method training and facilitation services at all stages.
1. Provide information for and participate in presentations by Tri-C to College
Leadership and other groups
2. Maintain a Cost History Library for Tri-C’s current and previous projects
3. Provide Cash Flow Projections documenting projected and actual costs to complete
all phases of a project
4. Tri-C is fully committed to inclusion and diversity participation opportunities for
local firms. The College’s contract expectations are 15% (MBE, DBE, and SBE), 5%
FBE, and 3% Veteran-Owned Businesses. In your response to this RFQ, please
submit your specific plan for participation relative to these expectations.
1. Cover Letter
A. Providing an introduction to your firm and proposal
2. Executive Summary
A. Intended to provide a high level summary of the contents of the SOQ.
3. Company Overview - Profile of your company addressing the following:
A. Name of firm
B. Address
C. Telephone number
D. Email address
E. Main office location
F. Regional office location
G. Type of Business
H. Workload vs. available resources analysis
I. Name of person authorized to sign agreement
J. Number of years in business
K. Nature of discipline-specific services your firm has provided in the past 5 years
1. Public Sector
2. Private Sector
4. Ownership, Organization and Financials
5. Organizational Structure (provide a detailed Org Chart)
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