On-Call Mechanical, Electrical, Instrumentation and Controls, Maintenance Services (Three (3) Year Multiyear Contract)

Agency: DeKalb County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 541330 - Engineering Services
Posted Date: Jan 14, 2022
Due Date: Feb 7, 2022
Solicitation No: 21-101446-ITB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Project Number 21-101446-ITB
Project Name On-Call Mechanical, Electrical, Instrumentation and Controls, Maintenance Services (Three (3) Year Multiyear Contract)
Pre Bid

Pre-Bid Conference (Mandatory)
January 11, 2022 @ 11:00 AM
Zoom: https://dekalbcountyga.zoom.us/j/89443916523

Site Visit (Mandatory)
January 12, 2022 @ 11:00 AM
Snapfinger AWWT & Lift Stations
4124 Flakes Mill Road
Decatur, GA 30038

Mandatory (Prime) DeKalb First LSBE Meeting Dates: December 29, 2021; January 5, 2022; or January 19, 2022

Bid Opening: February 7, 2022 @ 3:00 PM
Zoom: https://dekalbcountyga.zoom.us/j/83631329472

Addenda
Due Date & Time Monday, February 7, 2022 - 03:00 pm
Contact

Attachment Preview

INVITATION NO. 21-101446
Department of Purchasing and Contracting
Maloof Administration Building, 1300 Commerce Drive, 2nd Floor, Decatur, Georgia 30030
December 27, 2021
INVITATION TO BID (ITB) NO. 21-101446
FOR
ON-CALL MECHANICAL, ELECTRICAL, INSTRUMENTATION AND CONTROLS, MAINTENANCE SERVICES
FOR SCOTT CANDLER, POLE BRIDGE, AND SNAPFINGER WASTEWATER TREATMENT PLANTS (THREE
(3) YEAR MULTIYEAR CONTRACT)
DEKALB COUNTY, GEORGIA
Procurement Agent:
Email:
Sophia Thomas
sdthomas@dekalbcountyga.gov
Mandatory DeKalb First LSBE Meeting:
December 29, 2021 or January 5, 2022
(Bidders must attend 1 meeting on either of the (Meetings are held at 10:00 a.m. and 2:00 p.m.)
dates listed.)
For attendance instructions, utilize the following link:
https://www.dekalbcountyga.gov/purchasing-
contracting/general-information
Mandatory Pre-Bid Virtual Conference
11:00 A.M. ET, January 11, 2022
via Zoom video conference:
https://dekalbcountyga.zoom.us/j/89443916523
Mandatory In-Person Site Visit:
11:00 A.M. ET, January 12, 2022
4124 Flakes Mill Rd, Decatur, GA 30034 (Starting Location)
4664 Flat Bridge Rd, Lithonia, GA 30038
4830 Winters Chapel Rd, Doraville, GA 30360
Deadline for Submission of Questions:
5:00 P.M. ET, January 14, 2022
Bid Opening:
3:00 P.M. ET, January 24, 2022
via Zoom video conference:
https://dekalbcountyga.zoom.us/j/83631329472
Price Schedule Opening:
3 – 5 Business days after Bid Opening
Validity of Bid:
120 Days
________________________________________________________________________________________________________________________________________________________________________________________________________________________
FIRM’S NAME AND ADDRESS:
(Street, City, State and Zip Code. Type or print):
TELEPHONE AND FAX NUMBERS WITH AREA
CODE:
_____________________________________________________________
_____________________________________________________________
Federal Tax ID No. ______________________________
ARE YOU A DEKALB COUNTY FIRM? Yes ____ No ____
SIGNATURE OF PERSON AUTHORIZED
TO SIGN BID AND DATE:
_______________________________________________
Phone: ________________________________________
Fax: __________________________________________
E-mail: ________________________________________
SIGNER’S NAME AND TITLE (Type of Print):
_______________________________________________
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE DEPARTMENT OF PURCHASING
AND CONTRACTING OF DEKALB COUNTY GOVERNMENT ON OR BEFORE THE STATED DATE AND TIME WILL
BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER.
Crystal
Creekmore
Digitally signed by Crystal
Creekmore
Date: 2021.12.21
10:26:14 -05'00'
Page 1 of 58
TABLE OF CONTENTS
FOR
INVITATION TO BID NO. 21-101446
INVITATION NO. 21-101446
TITLE
PAGE NO.
INVITATION TO BID OVERVIEW…………………………………………………………………… 3
INVITATION TO BID PROCEDURES………………………………………………………………... 5
GENERAL TERMS AND CONDITIONS ……………………………………………………………… 9
STATEMENT OF WORK……….……………………………………………………………………… 22
PRICE SCHEDULE……………………………………………………………………………………… 38
BID ACKNOWLEDGEMENT FORM…………………………………………………………………. 40
REQUIRED DOCUMENTS CHECKLIST AND ATTACHMENTS………………………………… 41
Page 2 of 58
INVITATION NO. 21-101446
INVITATION TO BID OVERVIEW
A. PURPOSE:
DeKalb County Government (the County) is soliciting bids for ITB 21-101446 On-Call Mechanical, Electrical,
Instrumentation and Controls, Maintenance Services (Three (3) Year Multiyear Contract) from
responsible bidders.
B. GENERAL INFORMATION:
1. BID TIMETABLE:
The anticipated schedule for the bid process is as follows:
Date Issued:
December 27, 2021
Mandatory DeKalb First LSBE Meeting:
December 29, 2021 or January 5, 2022
(Bidders must attend 1 meeting on either of the (Meetings are held at 10:00 a.m. and 2:00 p.m.)
dates listed.)
For attendance instructions, utilize the following link:
https://www.dekalbcountyga.gov/purchasing-
contracting/general-information
11:00 A.M. ET, January 11, 2022
Mandatory Pre-Bid Virtual Conference
via Zoom video conference:
https://dekalbcountyga.zoom.us/j/89443916523
Mandatory In-Person Site Visit:
11:00 A.M. ET, January 12, 2022
Deadline for Submission of Questions:
Bid Opening:
Price Schedule Opening:
5:00 P.M. ET, January 14, 2022
3:00 P.M. ET, January 24, 2022
via Zoom video conference:
https://dekalbcountyga.zoom.us/j/83631329472
3 – 5 Business days after Bid Opening
Validity of Bid:
120 Days
Sealed bids are to be addressed and delivered to:
DeKalb County Department of Purchasing and Contracting
Maloof Administration Building
1300 Commerce Drive, 2nd Floor
Decatur, Georgia 30030
*** PRICE SCHEDULE MUST BE SUBMITTED IN A SEPARATE SEALED ENVELOPE
OR BIDDER WILL BE DEEMED NON-RESPONSIVE AND WILL NOT BE CONSIDERED
FOR AWARD***
Submit one original bid package (inclusive of the entire Invitation to Bid document and required
documents, with the exception of the price schedule) stamped “Original”, and two sealed identical
copies stamped “Copy”, of the bid package to the address listed above. Any pricing included in the bid
package (original or copies) will cause the bidder to be deemed non-responsive.
Page 3 of 58
INVITATION NO. 21-101446
2. CONTACT PERSON:
The contact person for this bid is Sophia Thomas, Procurement Agent. General inquiries concerning
the meaning or interpretation of this Invitation to Bid (ITB) may be requested from the contact person via
email at sdthomas@dekalbcountyga.gov. Questions and requests for information or clarification
concerning the specifications in this ITB must be submitted to the above listed contact person via email
no later than the date and time listed in the bid timetable. Questions and requests received after the above
stated time or sent to anyone other than the listed contact person will not receive a response or be the
subject of addenda.
3. QUESTIONS:
All requests must be in writing. Any explanation desired by a bidder regarding the meaning or
interpretation of the Invitation to Bid, drawings, specifications, requirements, etc., must be requested in
writing and with sufficient time allowed for a reply to reach bidders before the submission of their bids.
If any statement in the bidding documents, specifications, plans, etc., appear ambiguous to the Bidder,
Bidder is specifically instructed to make a written request to the Department of Purchasing and
Contracting as outlined in the preceding sentence. Any information given to a prospective bidder
concerning an Invitation to Bid will be furnished to all prospective bidders, as an addenda to the Invitation,
if such information is necessary to bidders in submitting bids on the Invitation or if the lack of such
information would be prejudicial to uninformed bidders. Oral explanations or instructions given before
the award of the contract will not be binding. Questions must be submitted no later than 5:00 pm EST
on January 14, 2022.
4. ADDITIONAL INFORMATION/ADDENDA:
The County will issue responses to inquiries and any other corrections or amendments it deems necessary
in written addenda issued prior to the bid opening date. Bidders should not rely on any representations,
statements or explanations other than those made in this ITB or in any addendum to this ITB. Where there
appears to be a conflict between the ITB and any addenda issued, the last addendum issued will prevail.
It is the responsibility of the Bidder to ensure awareness of all addenda issued for this solicitation. Please
acknowledge the addenda and submit to the DeKalb County Department of Purchasing and Contracting
as requested. Bidders may contact the above listed contact person to verify the number of addenda prior
to submission. Addenda issued for this ITB will be posted on DeKalb County’s website,
https://www.dekalbcountyga.gov/purchasing-contracting/bids-itb-rfps. Bidder should regularly check the
County’s website for addenda.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
Page 4 of 58
INVITATION TO BID PROCEDURES
A. BIDDER INFORMATION:
INVITATION NO. 21-101446
1. FAILURE TO SUBMIT THE PRICE SCHEDULE IN A SEPARATE SEALED ENVELOPE
SHALL DEEM THE BID NON-RESPONSIVE. INCLUDING THE PRICE SCHEDULE IN
ANY AREA OUTSIDE OF ITS SEPARATE, SEALED ENVELOPE WILL RESULT IN
BIDDER’S BID BEING DEEMED NON-RESPONSIVE.
2. FAILURE TO RETURN ALL PAGES OF THIS INVITATION TO BID MAY RESULT IN THE
BID BEING DEEMED NON-RESPONSIVE.
3. The Technical Specifications are intended to be fair and non-restrictive. Contractors are invited to
inform the DeKalb County Department of Purchasing and Contracting whenever specifications or
procedures appear not to be fair and open. Such information should be supplied as early in the
procurement process as possible. Information received in less than five (5) days prior to the scheduled
bid opening will not be acted upon unless the DeKalb County Department of Purchasing and
Contracting rules that it is in the best interest of the County to consider.
4. Brand names and numbers when provided in solicitations are for reference and to establish a quality
standard. Any reference to a brand name shall not be construed as restricting Bidders to that
manufacturer (unless “no substitutes” is stated). Bids on equal items will be considered, provided
the bid clearly describes the article offered and it is equal or better in quality and function and fully
compatible with this requirement.
5. By submitting a bid, the Bidder warrants that any good or service supplied to DeKalb County
Government meets or exceeds the specifications set forth in this solicitation.
6. If any supplies, materials, and equipment are provided to the County under this solicitation, then
such items shall be new and in first-class condition unless the solicitation specifically allows offers
of used, reconditioned, or remanufactured items. If newly manufactured products are specified, such
products shall be of recent origin and not previously used. No equipment of any type is acceptable if
serial numbers or any other manufacturer’s identification labels or marks have been removed,
obliterated, or changed in any way. A Contractor delivering any such equipment to the County will
be deemed to have breached the contract, and appropriate action will be taken by the DeKalb County
Government Purchasing and Contracting Department.
7. Time of delivery is a part of the solicitation and an element of the contract that is to be awarded. If
the Bidder cannot meet the required service delivery dates, a bid should not be submitted. Failure
to deliver in accordance with the contract could result in the Contractor being declared in default.
8. Bid Withdrawal
Bids may be withdrawn at any time prior to the bid opening. After bids have been publicly opened,
withdrawal of bids shall be based upon Part 3, Section IV, F. within the DeKalb County Purchasing
Policy.
Page 5 of 58

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