On-Call Material and Field Testing Services

Agency: Henry County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 541380 - Testing Laboratories
Posted Date: Sep 25, 2019
Due Date: Oct 23, 2019
Solicitation No: RFQ#: 20-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFQ: 20-20

On-Call Material and Field Testing Services

The Henry County Board of Commissioners is soliciting statements of qualifications to develop a shortlist of pre-qualified firms to provide on-call comprehensive materials and field testing services. Selected firms will receive bid opportunities on an as needed basis for one (1) year with two (2) possible additional one (1) year period renewals. In order to be considered as an on-call firm, the Contractor’s firm/team and subcontractors must be included on the current Georgia Department of Transportation (GDOT) Prequalified Consultants list in the area classes listed in this RFQ.

Qualification documents will be received by Henry County Board of Commissioners, Purchasing Department, 140 Henry Parkway, Room 209, McDonough, GA 30253 until 3:00 PM local time on October 23, 2019.  Late documents will not be considered nor returned.

Statements of qualifications may not be withdrawn for sixty (60) days after the time and date set for closing, except as allowed by OCGA. Henry County reserves the right to reject any and all proposals and to waive any technicalities.

The proposal documents and specifications are available for inspection and download here:

Contact: E-mail or call (770) 288-6027

Attachment Preview

Henry County
Purchasing Department
140 Henry Parkway, McDonough, GA 30253
Phone: 770-288-6027
Fax: 770-288-6047
Website: henrycounty-ga.com/purchasing
REQUEST FOR QUALIFICATIONS
Sealed Envelope shall be marked with the following information:
RFQ # 20-20
On-Call Material and Field Testing Services
Opening: 3:00 PM, October 23, 2019
SCHEDULE OF EVENTS FOR
20-20
On-Call Material and Field Testing Services
Pre-Bid Conference and Site Visit
None
Deadline for requests for clarifications and questions. Any possible exceptions to
the specifications and/or terms and conditions should be addressed at this
phase. These requests will be answered in an addendum and must be emailed to:
henrycountyrfp@co.henry.ga.us
*Deadline for first addendum, if required, posted on the Henry County website:
henrycounty-ga.com/purchasing
Sealed qualifications will be accepted until the opening date and time. Any late
submittals received will not be considered. Submittals are to be delivered to Henry
County Purchasing Department, 140 Henry Parkway, McDonough, GA 30253.
3:00 PM
October 9, 2019
3:00 PM
October 16, 2019
3:00 PM
October 23, 2019
THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD
COMPANY NAME:
DATE:
MAILING ADDRESS:
PHONE:
CITY:
FAX:
STATE:
ZIP:
SSN OR FEDERAL TAX ID:
EMAIL:
TITLE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME:
AUTHORIZED SIGNATURE:
*The posting of additional addenda may be required and it is the responsibility of the Proposer to ensure that they review the
County’s website for any additional addenda, and that they submit acknowledgement of all applicable addenda (on the included
form) with their solicitation. Proposers should not expect to be individually notified by Henry County.
______________________________________________________________________________________________________________________
RFQ # 20-20, On-Call Material and Field Testing Services
Page 1 of 26
RFQ # 20-20
On-Call Material and Field Testing Services
Opening: 3:00 PM, October 23, 2019
TABLE OF CONTENTS
SECTION I GENERAL OVERVIEW
A - PURPOSE
B - GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS
SECTION II SPECIFICATIONS
A SCOPE OF WORK
B SELECTION METHOD
C INSURANCE REQUIREMENTS
SECTION III SUBMITTAL FORMAT
SECTION IV- EVALUATION AND SELECTION CRITERIA
SECTION V - FORMS
STANDARD CONTRACT (SAMPLE)
CERTIFICATION FORM
BID AUTHORIZATION AFFIDAVIT
NON-CONFLICT OF INTEREST
GA SECURITY & IMMIGRATION COMPLIANCE AFFIDAVIT
SUPPLIER INCLUSION PROGRAM
CHECKLIST FOR RFQ
REQUEST FOR QUALIFICATIONS LABEL
Page
3
3 - 12
13 14
15
15 - 16
17
18
19
20
21
22
23
24
25
26
______________________________________________________________________________________________________________________
RFQ # 20-20, On-Call Material and Field Testing Services
Page 2 of 26
SECTION I - GENERAL OVERVIEW
A. PURPOSE
The Henry County Board of Commissioners is soliciting statements of qualifications to develop a shortlist
of pre-qualified firms to provide on-call comprehensive materials and field testing services. Selected
firms will receive bid opportunities on an as needed basis for one (1) year with two (2) possible additional
one (1) year period renewals. In order to be considered as an on-call firm, the Contractor’s firm/team and
subcontractors must be included on the current Georgia Department of Transportation (GDOT)
Prequalified Consultants list in the area classes listed in this RFQ. All respondents to this RFQ are
subject to instructions communicated in this document and are cautioned to completely review the entire
RFQ and follow instructions carefully.
B. GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS
1. Qualifications Submission
a. These instructions will bind firms to terms and conditions herein set forth, except as specifically
stated otherwise in special contract terms with any individual qualifications. These instructions
are to be considered an integral part of the submittals.
b. Qualification documents may be submitted by mail, common carrier or delivered in person. Fax
or electronic submittals are not acceptable. It shall be the duty of each proposer to ensure that their
qualification documents are delivered within the time and at the place prescribed in this document.
Qualifications received prior to the time fixed in this document will be securely kept unopened. A
date/time stamp will be affixed to the envelope/package immediately upon its arrival to the
Purchasing Department. Any submittals received at the office designated in this document after
the exact time and date specified, will not be considered. If a late submittal is received via carrier,
it will be marked “late” and will not be opened. If a late submittal is hand delivered, it will be
returned unopened to the presenter.
c. At the date and time specified for the opening of the qualifications, the submittals shall be publicly
opened and the list of respondents will be read aloud.
d. The documents must be submitted in a sealed envelope/parcel and mailed or delivered on or
before the date and time stated in this document to:
Henry County Purchasing Department
140 Henry Parkway
McDonough, Georgia 30253
RFQ # 20-20
On-Call Material and Field Testing Services
Opening: 3:00 PM, October 23, 2019
e. The Submittal Checklist must be reviewed and the Proposer is to comply with the order of the
submittal of documents. This document along with the cover page (page 1) is to be included with
the qualification documents.
f. The following items are to be submitted:
One (1) unbound clearly marked “Original,” of the qualification documents
Six (6) bound complete copies (not to exceed a 1/2” capacity ring binder) identical to the
original qualification documents, and
One (1) electronic version in PDF format on CD/DVD or USB flash drive identical to the
original qualification documents. The CD/DVD or USB flash drive should be labeled with
the RFP number and proposer’s name.
g. All qualification documents must be manually signed and filled out legibly (typewritten or printed
in ink) with all changes or corrections initialed by the person signing the proposal.
h. If descriptive literature is attached to the qualifications, your firm’s name must be on all sheets
submitted.
______________________________________________________________________________________________________________________
RFQ # 20-20, On-Call Material and Field Testing Services
Page 3 of 26
i. All qualifications submitted shall be deemed to have been made with full knowledge of all terms,
conditions, and requirements contained in this request. The failure or omission of any firm to
examine any form, instrument or document shall in no way relieve any firm from obligations in
respect to the submittal or the compliance of the terms, conditions and requirements of the
submittals.
j. Individual consultants shall provide their Social Security number and proprietorships, partnerships
and corporations shall provide their Federal Employer Identification number on page one of this
document and a completed W9 form is to be submitted with the qualification documents.
k. The authorized representative whose signature will appear on the documents submitted certifies
that the firm has carefully examined the instructions of this request for qualifications and the terms
and specifications applicable to and made a part of this submittal.
l. Any documentation submitted with or in support of a firm’s qualifications shall become subject to
public inspection under the Georgia Open Records Act. Labeling such information “Confidential”,
“Proprietary”, or in any other manner shall not protect this material from public inspection upon
request. All records become subject to public inspection only after award of the contract or
purchase order.
2. Preparation of Proposals
a. Negligence on the part of the proposer in preparing the proposal confers no right for withdrawal
or modification in any way after the deadline for the proposal opening.
b. Unit price must be shown on the Proposal Cost Submittal Form in this document. All proposals
should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.
c. All product, equipment, article or material must be new and unused or current production. No
reconditioned or used item(s) will be accepted except as specifically requested herein. Units that
are classified as prototype or discontinued models are not acceptable.
d. Samples of items, when required, must be submitted within the time specified and unless otherwise
specified by the County, at no expense to the County. Unless otherwise specified, samples will be
returned at the proposer’s request and expense if items are not destroyed by testing.
e. Full identification of each item proposal upon, including brand name, model, catalog number, etc.,
must be furnished to identify exactly what the proposer is offering. Whenever an article or material
is defined by describing a proprietary product or by using the name of a manufacturer, the term
“or equal” if not inserted shall be implied. The specified article or material shall be understood as
indicating the type, function, minimum standard of design, efficiency and quality desired and shall
not be construed as to exclude other manufactured products of comparable quality, design and
efficiency. In the event that any equivalent version is proposed, prospective proposers are herewith
advised that precise, adequate, and documented evidence of equivalency in performance, stability,
and operational efficiency should be submitted with the proposal for further consideration. Final
determination of equivalency will be determined by Henry County.
3. Clarification and Communication to County Concerning Proposal
a. From time to time, the Purchasing Department may have to release written changes to a
solicitation. These formal written changes are called addendum or if multiple, Addenda. It is
the responsibility of the Proposer to ensure that they have all applicable addenda prior to
the proposal submission. Therefore, we encourage all Proposers to frequently review the
County’s website: henrycounty-ga.com/purchasing
All addenda forms must be signed and submitted with the proposal. Failure to respond
and acknowledge any addenda, even after the proposal opening, shall result in a non-
responsive proposal.
b. The successful firm’s proposal and all addenda will become a part of the agreement resulting from
this document.
c. Proposers seeking an award of a Henry County contract shall not initiate or continue any verbal
or written communication regarding a solicitation with any County officer, elected official,
______________________________________________________________________________________________________________________
RFQ # 20-20, On-Call Material and Field Testing Services
Page 4 of 26
employee or other County representative without permission of the Purchasing Department
between the date of the issuance of the solicitation and the date of the final contract award by the
Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined
that such communication has compromised the competitive process, the offer submitted by the
individual, firm or business shall be disqualified from consideration for award. EXCEPTION to
the above would be emailing request for clarification and/or questions to the Purchasing
Department purchasing@co.henry.ga.us. (These requests will be answered in an addendum.
Please see schedule of events.)
4. Pre-Proposal Conference
The Pre-Proposal Conference or any other information session (if indicated in the schedule of events)
will be held at the offices referred to in the “Schedule of Events” of this RFP. Unless indicated
otherwise, attendance is not mandatory; although suppliers are strongly encouraged to attend. However,
in the event the conference has been identified as mandatory, then a representative of the supplier must
attend the conference in its entirety to be considered eligible for contract award.
5. Rejection and Withdrawal of Proposals
a. Withdrawal of Proposal due to errors, the supplier has up to forty-eight (48) hours to notify the
Purchasing Department of an obvious clerical error made in calculation of proposal in order to
withdraw a proposal after proposal opening. Withdrawal of proposal for this reason must be done
in writing within the forty-eight hour period.
b. The County will make a recommendation of the proposal to the Board of Commissioners within
60 days from date of the opening, unless the successful Bidder agrees in writing to a longer period
for the award.
c. The County may reject all or part of the proposal within 60 days of proposal opening.
6. Proposal and Contract Documents
a. A proposal executed by an attorney or agent on behalf of the proposer shall be accompanied by an
authenticated copy of the Power of Attorney or other evidence of authority to act on behalf of the
proposer.
Corporation: If the Proposer is a corporation, the proposal must be submitted in the name of the
Corporation, not simply the corporation’s trade name. In addition, the proposal must be signed by
an officer of the corporation.
Partnership: If the Proposer is a partnership, all partners must sign the proposal. If all the partners
do not sign the proposal, then the names of all those except limited partners must be furnished on
the proposal and evidence of the authority of the signer(s) to execute the proposal on behalf of the
partnership.
Limited Liability Company (LLC): If the Proposer is a limited liability company, the authorized
agent having authority to bind the limited liability company must sign the bid documents.
Sole Proprietorship or Individual: If the Proposer is a sole proprietor or individual, a signature
is required on all bid documents by that individual.
b. The contract documents consist of this Agreement, Specifications and Addenda issued prior to
execution of this Agreement, other documents listed in this Agreement and Modifications issued
after execution of this Agreement. These form the Contract and are as fully a part of the Contract
as if attached to this Agreement or repeated herein. The Contract represents the entire and
integrated Agreement between the parties hereto and supersedes prior negotiations, representation
or agreements, either written or oral.
c. Contract Term The time period of the agreement, if any is formed from this RFP, will be
determined after the review and evaluation of the Time Line Schedules submitted by the
successful Consultant.
______________________________________________________________________________________________________________________
RFQ # 20-20, On-Call Material and Field Testing Services
Page 5 of 26

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