On-Call Construction Management Services

Agency: City of Hermosa Beach
State: California
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Nov 29, 2019
Due Date: Dec 16, 2019
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Current Bid Opportunities

On-Call Construction Management Services
  • Department: City Clerk, Public Works
  • Category: Request for Qualifications
  • RFP Number: RFQ 19-13
  • Start Date: 11/21/2019 1:04 PM
  • Close Date: 12/16/2019 5:00 PM

BID NUMBER: RFQ# - 19-13

BID TITLE: ON-CALL CONSTRUCTION MANAGEMENT SERVICES

REQUESTING DEPARTMENT: Public Works – Engineering Division

RELEASE DATE: November 20, 2019

DUE DATE: Monday, December 16, 2019 @ 5:00 p.m. PST

Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive proposals for:

RFQ# 19-13, On Call Construction Management Services

Each proposal must be submitted in a sealed envelope and clearly marked with the RFQ name. Failure to identify the proposal on the envelope may result in disqualification of the proposal.

Sealed proposals must be submitted to the City Clerk Office at 1315 Valley Drive, Hermosa Beach, CA, 90254. Proposals will be received until 5:00 p.m. PST, Monday, December 16, 2019.

Proposals will not be opened at that time, but will be submitted to the Public Works Department for verification and compliance with Specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.

Proposals received after the deadline will be considered late. Such proposals may be returned unopened. Faxed or emailed proposals are not acceptable.

Please direct any inquiries regarding this RFQ to Romany Basilyous, Associate Engineer at rbasilyous@hermosabeach.gov, by no later than 5:00 PM PST, Monday, December 9, 2019.

RFQ #19-13 On Call Construction Management Serivces

Dated: This 20th Day of November, 2019

For pdf version of the notice,click this link

Tanesha Hudson

Senior Office Assistant

Office of the City Clerk

Attachment Preview

REQUEST FOR QUALIFICATIONS (RFQ) NO. 19-13
ON-CALL CONSTRUCTION MANAGEMENT SERVICES
IN THE CITY OF HERMOSA BEACH, CALIFORNIA
CITY OF HERMOSA BEACH
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0210
Page 1 of 34
RFQ 19-13
City of Hermosa Beach
CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA, 90254
Phone: (310) 318-0210, FAX: (310) 937-5015
www.hermosabch.org
BID NUMBER:
RFQ# - 19-13
BID TITLE:
ON-CALL CONSTRUCTION MANAGEMENT SERVICES
REQUESTING DEPARTMENT: Public Works – Engineering Division
RELEASE DATE:
November 20, 2019
DUE DATE:
Monday, December 16, 2019 @ 5:00 p.m. PST
Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will
receive proposals for:
RFQ# 19-13 , On-Call Construction Management Services
Each proposal must be submitted in a sealed envelope and clearly marked with the RFQ name.
Failure to identify the proposal on the envelope may result in disqualification of the proposal.
Sealed proposals must be submitted to the City Clerk Office at 1315 Valley Drive, Hermosa
Beach, CA, 90254. Proposals will be received until 5:00 p.m. PST, Monday, December 16, 2019.
Proposals will not be opened at that time, but will be submitted to the Public Works Department
for verification and compliance with Specifications and subsequent recommendation to City
Council for award of a contract or rejection of the responses, as deemed appropriate. The City
reserves the right to make no award.
Proposals received after the deadline will be considered late. Such proposals may be returned
unopened. Faxed or emailed proposals are not acceptable.
Please direct any inquiries regarding this RFQ to Romany Basilyous, Associate Engineer at
rbasilyous@hermosabch.org, by no later than 5:00 PM PST, Monday, December 9, 2019.
Dated: This 20th Day of November, 2019
Page 2 of 34
RFQ 19-13
City of Hermosa Beach
Table of Contents
1 Introduction ...........................................................................................................................................4
1.1 Invitation for Proposals.....................................................................................................................4
1.2 RFQ Timeline ....................................................................................................................................4
1.3 Submittal Procedures.......................................................................................................................4
1.4 Contact .............................................................................................................................................5
1.5 General RFQ Conditions .................................................................................................................5
2. Scope of Work ......................................................................................................................................9
2.1 City Location and Characteristics .................................................................................................9
2.2 Project Goals ....................................................................................................................................9
2.3 Relevant Plans, Policies, Programs, or Projects .............................................................................9
2.4 City Proposed Scope of Services .................................................................................................10
3. Proposal Submittal Instructions .........................................................................................................13
3.1 Proposal Format .............................................................................................................................13
3.1.1 Hard Copy Proposals ..............................................................................................................13
3.2 Proposal Content ...........................................................................................................................13
3.2.1 Cover Letter .............................................................................................................................13
3.2.2 Firm Profile ................................................................................................................................14
3.2.3 Project Understanding and Approach to Scope of Work..................................................14
3.2.4 Project Management Plan.....................................................................................................15
3.2.5 Experience and Qualifications ..............................................................................................15
3.2.6 Required Forms........................................................................................................................17
3.2.7 Fee Schedule ...........................................................................................................................17
4. Proposal Evaluation and Selection ...................................................................................................18
4.1 Proposal Review Process...............................................................................................................18
4.2 Evaluation Criteria..........................................................................................................................18
5. Contract Expectations .......................................................................................................................20
5.1 Contract Period..............................................................................................................................20
5.2 Professional Services Agreement .................................................................................................20
5.3 Standards of Work ..........................................................................................................................20
5.4 Invoicing and Payment .................................................................................................................20
6. Attachments and Required Forms ....................................................................................................21
6.1 Maps ................................................................................................................................................21
6.1.1 City Map...................................................................................................................................21
6.2 Sample Professional Services Agreement ...................................................................................22
6.3 Required Forms...............................................................................................................................31
6.3.1 Certification of Proposal.........................................................................................................31
6.3.2 Non-Collusion Affidavit ...........................................................................................................32
6.3.3 Compliance with Insurance Requirements..........................................................................33
6.3.4 Acknowledgement of Professional Services Agreement...................................................34
Page 3 of 34
RFQ 19-13
City of Hermosa Beach
1 Introduction
1.1 Invitation for Proposals
That the City of Hermosa Beach, Public Works Department is seeking Statement of Qualifications
(SOQs) from qualified individuals or firms to provide On Call Construction Management Services
for the City of Hermosa Beach. Proposer(s) must have the expertise, experience, and
demonstrate resources available to perform the work described in the RFQ. A copy of this RFQ
may be found on the City’s website at the following location: http://www.hermosabch.org/
index.aspx?page=667 or by emailing the contact person listed below.
Should an award be made, the selected Consultant(s) will enter into a professional services
agreement with the City of Hermosa Beach to provide these services. The City anticipates a
contract start date around February, 2020 and term of the agreement(s) shall be for two (2)
years, with up to three (3) one (1) year extensions. Approximately 30 days prior to the end of
each term, a meeting may be held between the consultant(s) and the City of Hermosa Beach
staff to conduct a performance review, revise the scope and/or language of the agreement,
and confirm consultant rate schedules. The initial agreement and each renewal will require City
Council approval.
This RFQ does not require consultants to address any specific projects or task orders. As actual
projects arise, the City will solicit proposals from the selected on-call firms. A task order will be
negotiated and executed between the City and the selected firm.
1.2 RFQ Timeline
RFQ posted
Deadline to submit written questions
Posting of responses to questions
Deadline to submit proposals
Interviews (for selected firms if needed)
Tentative award
November 20, 2019
December 9, 2019
December 11, 2019
December 16, 2019 - 5 PM PST
TBD
February, 2020
1.3 Submittal Procedures
Proposers shall submit one original, four copies, and one digital copy on a USB drive in a sealed
envelope or box bearing the name of the Proposer, marked RFQ # 19-13 , submitted only to the
following address:
ON-CALL CONSTRUCTION MANAGEMENT SERVICES (RFQ 19-13)
City of Hermosa Beach
City Clerk Office
Attn: Romany Basilyous
1315 Valley Drive
Hermosa Beach CA, 90254
Page 4 of 34
RFQ 19-13
City of Hermosa Beach
No proposals will be accepted after the listed date and time. All proposals must be clearly
marked with the project title and RFQ number and submitted to the City Clerk Office of City of
Hermosa Beach. Failure to identify the proposal on the envelope may result in disqualification of
the proposal. The format, content, and procedures for submitting a proposal are provided in
further detail within the RFQ. (Check Section 3 for complete submittal procedures)
1.4 Contact
Please direct any inquiries regarding this RFQ to Romany Basilyous at
rbasilyous@hermosabch.org. All questions regarding the content of the proposal should be
submitted in writing to the listed email address and sent no later than the date and time listed in
the RFQ Timeline. Responses to questions will be distributed to registered holders of this RFQ and
posted to the City website.
1.5 General RFQ Conditions
The following instructions and conditions apply to this RFQ:
Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses
incurred by any consultant. In addition, no consultant shall include any such expenses as part of
the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a proposal in response to this RFQ.
• Submitting that proposal to the City of Hermosa Beach.
• Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal,
and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed
contract.
Authority to Withdraw RFQ and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason
without prior notice. Further, the City makes no representations that any agreement will be
awarded to any consultant responding to this RFQ. The City expressly reserves the right to reject
any and all proposals in response to this RFQ without indicating any reasons for such rejection(s).
The release of this RFQ does not obligate or compel the City to enter into a contract or
agreement.
Authority to Revise RFQ and Request Additional Information
The City reserves the rights to amend the RFQ at any time, to determine the successful
respondent(s), and to reject any or all Proposals or their components. Should it be necessary for
the City to issue addendums to this RFQ during the proposal period, the City will notify the
known holders of this RFQ and post addendums to the City website. Proposals shall
acknowledge that the consultant is aware of all addendums which have been issued and has
incorporated their provisions in their proposal by completing the Certification of Proposal Form.
Page 5 of 34

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