Old Albany Road Sidewalk Project

Agency: City of Thomasville
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Mar 10, 2020
Due Date: Apr 6, 2020
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Old Albany Road Sidewalk Project – SOQ (Statement of Qualifications) due April 6, 2020 @ 2:00 p.m. EST

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Request for Qualifications (RFQ)
to provide Engineering and Design Related Services
RFQ 2020-002
OLD ALBANY ROAD (SR 38 BUS) SIDEWALK PROJECT
GDOT Pl NUMBER: 0015394
Release Date: 6 March 2020
Request for Qualifications Due: 2:00 pm EST on 6 April 2020
Deadline for Questions: 2:00 pm EST on 20 March 2020
Submit RFQ to the following address:
City of Thomasville
PO Box 1540
ATTN: Engineering Department
Thomasville, GA 31799
The City of Thomasville requests the sealed submittal of statements of qualifications (SOQs) from
Georgia Department of Transportation (GDOT) pre-qualified consultant teams to complete the
preliminary engineering, environmentaI work, and construction bidding through develop of the Plans,
Specifications, and Estimates per the current GDOT Plan Development Process {PDP) for the Old Albany
Road (US 38 BUS) Sidewalk Project. Estimated construction start date is in 2022.
Questions will only be accepted via email to eveg@thomasville.org per the RFQ instructions to ensure
the same information is given to everyone. A questions addendum will be issued shortly after the
deadline for questions and posted on the City's "Bid Opportunities" page at the Thomasville.org
website.
Further submittal instructions can be found in Paragraph 6 of the RFQ.
City of Thomasville, Georgia
ayne G. Newsome, P.E.
City Engineer
TABLE OF CONTENTS
1. INTRODUCTION
2. SELECTION METHOD
3. SCHEDULE OF EVENTS
4. CRITERIA FOR SELECTION
5. PROPOSAL FORMAT
6. SUBMITTAL INSTRUCTIONS
7. GENERAL ADMINISTRATION
Forms:
Form 1:
Form 2:
Form 3:
Form 4:
Form 5:
Certification Form
Georgia Security and Immigration Compliance Act Affidavit
Title VI Acknowledgement Form
Acknowledgement of Addendum
Area Class Summary Example
Exhibits:
Exhibit A
Exhibit B
Description of Opportunity
Project Area
City of Thomasville Engineering Department
2
Old Albany Road (US 38 BUS) Sidewalk Project
GDOT PI No. 0015394
Request for Qualifications
RFQ 2020-002
6 March 2020
1. INTRODUCTION
The City of Thomasville (the “City”) requests the sealed submittal of statements of qualifications (SOQs)
from GDOT pre-qualified consultant teams to complete the preliminary engineering, environmental
work, and construction bidding through develop of the Plans, Specifications, and Estimates per the
current GDOT Plan Development Process (PDP) and GDOT standards for the Old Albany Road (US 38
BUS) Sidewalk Project (the “Project”).
The City has made a commitment to provide pedestrian access on the east side of Old Albany Road (US
38 BUS) between CS 817/North Boulevard and CS 790/Plantation Oaks Drive. Old Albany Road (US 38
BUS) is a Georgia Department of Transportation (GDOT) maintained rural two-lane road with drainage
ditches on both sides of the road. Right-of-way is 50 feet so right-of-way acquisition is expected. It is an
arterial road the helps bisect the City from the northwest to the south east and helps provide access to
the bypass, US 19, and SR 38/US 84. Historically, along this segment of Old Albany Road (US 38 BUS),
there were farmland plots that converted to suburban housing, industrial areas, and low-to-moderate
incoming housing in the late 1900s. At the intersection of Old Albany Road (US 38 BUS) and CS
817/North Boulevard, the Carroll Hill neighborhood center is an important entry into the City of
Thomasville. It features a collection of light industrial uses, gas stations, motel, and some commercial
business. Old Albany Road (US 38 BUS) is also one of the corridors into Thomasville that leads directly
into Thomasville’s historic and statewide recognized downtown and main street. Downtown
Thomasville has a network of sidewalks that connect to schools; churches; parks; historic districts and
neighborhoods; and economic development centers.
This RFQ is issued in accordance with the provisions of O.C.G.A 50-22-1 through O.C.G.A. 50-22-9,
Chapter 672-17 of the Rules of the Georgia Department of Transportation, 23 CFR Part 172, 40 U.S.C.
1101-1104, and other applicable laws and guidelines. Old Albany Road (US 38 BUS) is a state maintained
road, and this project is being funded with a federal-aid Transportation Alternatives Program (TAP) grant
and Special Purpose Local Option Sales Tax (SPLOST) as the match. Therefore, this project is a federal-
aid project and will be administered in accordance with all applicable Federal and State rules and
regulations to include, but not limited to, the American Association of State Highway and Transportation
Officials (AASHTO), GDOT Standard Specifications for Construction of Transportation Systems, and
applicable GDOT design guidelines.
Additionally, the City has a Full Certification Acceptance (CA) as a Local Administered Project (LAP) local
government and will, therefore, conform to the GDOT Local Administered Project Manual.
2. SELECTION METHOD
2.1. Method of Communication
All general communication of relevant information regarding this solicitation will be made via the City’s
website, Thomasville.org. All firms are responsible for checking the City’s website on a regular basis for
updates, clarifications, and announcements. The City reserves the right to communicate via electronic-
mail with the primary contact listed in the Statements of Qualifications. Other specific communications
are made as indicated in the remainder of this RFQ.
The City has a post office box number and is primarily referenced in this RFQ. If a physical mailing
address is required to submit the SOQ, use the following: City of Thomasville, Attn: Engineering
Department, 411 West Jackson Street, Thomasville, GA 31792.
City of Thomasville Engineering Department
3
Old Albany Road (US 38 BUS) Sidewalk Project
GDOT PI No. 0015394
Request for Qualifications
RFQ 2020-002
6 March 2020
2.2. Phase 1 – Selection of Finalists
Based on the Statements of Qualifications (SOQs) submitted in response to the project listed in this RFQ,
the Selection Committee will review the Experience and Qualifications and Resources and Workload
Capacity listed in Paragraph 4.1, Selection Criteria for Phase 1 – Criteria for Evaluation of Statements.
The Selection Committee will discuss the top submittals and determine the final rankings of the top
submittals.
The City will first conduct a pass/fail and responsiveness review prior to evaluating and scoring the
SOQs. Only those SOQs deemed responsive and deemed to pass the pass/fail criteria will be scored and
eligible to be shortlisted. All firms must also meet the minimum requirements as listed in Paragraph 2.7
below.
2.3. Finalist Notification for Phase 2
Firms selected and shortlisted as finalists – typically three (3) to five (5) – will receive a “Notice to
Selected Finalists” from the City via email and asked to participate in Phase 2 of the evaluation process.
Additionally, any modifications to the Phase 2 instructions will also be added to the “Notice to Selected
Finalists.”
2.4. Phase 2 – Finalists Response on Technical Approach and Past Performance
The City will conduct interviews with each finalist. Each finalist firm shall be notified via email to
coordinate the interview date and time. Any additional instructions and requirements, beyond that in
this RFQ, will be provided in the “Notice to Selected Finalists.” All members of the Selection Committee
will attend the interview. Firms shall not address any questions, prior to the award announcement, to
anyone other than the designated contact.
2.5. Final Selection
Final ranking will be made by the selection committee following the interview process. The selection
committee will recommend award of the top ranked firm to the City Council. Once City Council
approves the award, negotiations will then be initiated with the top-ranked firm to finalize the terms
and conditions of the contract, including the fees to be paid. In the event a satisfactory agreement
cannot be reached with the highest-ranking firm, the City will formally terminate the negotiations and
possibly enter into negotiations with the second highest ranking firm, and so on in turn until a mutual
agreement is established, and the City awards a contract. The final form of the contract shall be
developed by both the City and selected Firm.
From the issue date of this solicitation until a successful proposer is selected and the award is made
official and announced, respondents are subject to the communication restrictions in paragraph 7.4.
2.6. Participation on More than One Respondent Team
To ensure a fair procurement process, the Lead Engineering Firm is forbidden from participating, in any
capacity, on another Proposer’s team during the course of the procurement. If the City does not
shortlist a Proposer as part of the SOQ evaluation process, the members of the unsuccessful Proposer
team are free to participate on Shortlisted Proposer teams, subject to the requirements of Paragraph
2.7. The City reserves the right to disqualify any Respondent or Respondent team member that fails to
comply with the prohibition contained in this paragraph from further participation on the Project.
City of Thomasville Engineering Department
4
Old Albany Road (US 38 BUS) Sidewalk Project
GDOT PI No. 0015394
Request for Qualifications
RFQ 2020-002
6 March 2020
2.7. Pre-Qualification Requirements
The City will require the prime consultant and sub-consultant members to be GDOT pre-qualified for the
proposed work to perform. If a consultant desires to respond to this RFQ and does not hold a required
area class to perform the work, the consultant is allowed to proceed in the procurement process so long
as the consultant provides evidence (in the Statement of Qualifications response) of submission of the
area class application (per GDOT’s Pre-Qualification Process) two (2) weeks prior to the Proposal due
date, as set forth in the RFQ. Contact Eve Geyer at eveg@thomasville.org or (229) 227-7062 (main line)
or (229) 227-7009 (department line).
Consultants and/or sub-consultants who do not have the area classes approved three (3) weeks after
the closing date of this RFQ shall be ineligible for award. Consultants and their sub-consultant team
members, responding to this RFQ without the required area class(es) and no evidence of submission of
the application are provided, shall be ineligible to proceed in the process.
Prime Consultants are defined as the firm submitting the Statement of Qualifications and the firm with
whom the City will contract. The Team is defined as the Prime Consultant and their sub-consultants,
who are considered team members. The Prime Consultant must be prequalified in the Area Classes
identified below in Section 2.7.1. The Prime Consultant or sub-consultant team members must be
prequalified in the Area Classes identified below. Respondents should submit a summary form (example
provided in Form 5) which details the required area classes for the Prime Consultant and all sub-
consultants or joint-venture of consultants on the team listed in the Statement of Qualifications. The
area classes listed on the summary form must at least meet all required area classes or the team will be
disqualified.
2.7.1. The Prime Consultant MUST be prequalified by GDOT in the area classes listed below:
Number
3.13
Area Class
Facilities for Bicycles and Pedestrians
2.7.2. The Team (either the Prime Consultant and/or one or more of their sub-consultant
team members) MUST be prequalified by GDOT in the area classes listed below:
Number
1.06(a)
1.06(b)
1.06(c)
1.06(e)
1.06(f)
3.01
3.02
5.01
5.02
5.08
9.01
Area Class
NEPA Documentation
History
Air Quality
Ecology
Archaeology
Rural Roadway Design
Urban Roadway Design
Land Surveying
Engineering Surveying
Overhead-Subsurface Utility Engineering SUE
Erosion, Sedimentation and Pollution Control Plan (ESPCP) Preparation
General information concerning GDOT’s pre-qualification requirements and process may be found under
the pre-qualification link on the GDOT website at www.dot.ga.gov/doingbusiness and in GDOT’s
“Consultant Prequalification Manual.”
City of Thomasville Engineering Department
5
Old Albany Road (US 38 BUS) Sidewalk Project
GDOT PI No. 0015394
Request for Qualifications
RFQ 2020-002
6 March 2020

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