Oil, Grease, and Related Products

Agency: McHenry County
State: Illinois
Type of Government: State & Local
NAICS Category:
  • 424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
Posted Date: Jul 31, 2020
Due Date: Aug 14, 2020
Solicitation No: 20-39 Bid
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Oil, Grease, and Related Products
  • Department: Purchasing
  • Category: BID
  • RFP Number: 20-39 Bid
  • Start Date: 07/31/2020 5:00 PM
  • Close Date: 08/14/2020 9:00 AM

Contact: Geoffrey Bauernfeind, Procurement Specialist

E-Mail: purchasing@mchenrycountyil.gov

CC E-Mail: gwbauernfeind@mchenrycountyil.gov


July 31, 2020 Bid Available

August 6, 2020 Vendor Questions and Bid Notification-Intent to Bid Form Due. No later than 12:00PM CST.

August 11,2020 Vendor Questions Answered via Addendum; e-mailed and posted on County Website. No later than 4:00PM CST.

August 14, 2020 BID DUE. No later than 9:00AM CST

August 14, 2020 BID OPENING. 1:00PM CST via WebEx. Invitations will only be sent to those who have submitted the Bid Notification-Intent to Bid Form.

Bid 20-29 Oil, Grease, and Related Products

Attachment Preview

Electronic Bids Preferred and will be accepted until
August 14, 2020 no later than 9:00 A.M. (CST)
Bid 20-39
Oil, Grease, and Related Products
The County of McHenry seeks qualified firms to provide Oil, Grease, and Related Products. Subject
to continuing need and availability of funds. All requirements are according to specifications
enclosed herein. Full Specifications are listed below.
Contact Information:
Geoffrey Bauernfeind, Procurement Specialist
E-mail: purchasing@mchenrycountyil.gov
CC E-mail: gwbauernfeind@mchenrycountyil.gov
Mailing Address: Purchasing Department, 2200 N Seminary Avenue, Woodstock, IL, 60098
Drop-Off Address: Purchasing Department, Room 200, 667 Ware Road, Woodstock, IL, 60098
Access to Administration Building is RESRICTED
Bids are Due to purchasing@mchenrycountyil.gov or through our website at:
your-bid no later than 9:00 a.m. (CST)
All correspondence should reference the quotation number above.
Please include:
Individual/Company/Corporation: ____________________________________________________
Business Address: _________________________________________________________________
City, State and Zip Code: ___________________________________________________________
Contact Name: __________________________________ Title: ____________________________
E-Mail Address: __________________________________________________________________
Page 1 of 15
The attention of bidders is directed to the McHenry County Purchasing Ordinance, amended August
1, 2019. This Ordinance is incorporated by reference into this bid as if it were contained herein. If
you have not received a copy of the above Ordinance and desire a copy, please contact the office of
the Director of Purchasing.
Any communication regarding this bid between the date of issue and date of award is required to go
through the Procurement Specialist listed above (or the Purchasing Administrative Specialist).
Unauthorized contact with other McHenry County staff or officers is strictly forbidden.
The County of McHenry seeks qualified firms to provide Oil, Grease, and Related Products. Subject
to continuing need and availability of funds. All requirements are according to specifications
enclosed herein. Full Specifications are listed below.
July 31, 2020
August 6, 2020
Bid Available on County Website
Vendors Questions and Bid Notification-Intent to Bid form (Exhibit A
attached) submitted via email to purchasing@mchenrycountyil.gov no later
than 12:00 p.m. (CST)
August 11, 2020
August 14, 2020
Vendors Questions Answered via Addendum; emailed and posted on County
Website no later than 4:00 P.M.(CST)
Bid Due to purchasing@mchenrycountyil.gov or through our website at:
z/purchasing/submit-your-bid no later than 9:00 a.m. (CST)
Bid opening conducted via WebEx meeting at 1:00 p.m. (CST).
Invitations will only be sent to those who have submitted the Bid
Notification-Intent to Bid form (Exhibit A attached).
Payment will be processed after receipt of delivery invoice and appropriate affidavit.
Contractor must comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as amended
and any rules and regulations promulgated in accordance therewith, including, but not limited to the
Equal Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix
A), 775 ILCS 5/1-102, which is incorporated herein by reference, and constituting of a written EEO
Policy and a workforce profile that demonstrates its EEO practices. Furthermore, the Contractor
must comply the Public Works Employment Discrimination Act, 775 ILCS 10/0.01 et seq., as
amended. The Contractor must have a written sexual harassment policy which meets Illinois State
Statutes, 775 ILCS, 15/3.
Page 2 of 15
The State of Illinois requires that all wages paid by the Contractor and each subcontractor must be
in compliance with The Prevailing Wage Act (820 ILCS 130), as amended. This requires payment
of the general prevailing rate for each craft or type of worker, including payment of the general
prevailing rate for legal holiday and overtime work. The Illinois Department of Labor publishes the
prevailing wage rates on its website at www.state.il.us/agency/idol/rates.htm. The Contractor must
review the wage rates applicable to the work of the contract at regular intervals in order to ensure
the timely payment of current wage rates. The Contractor agrees that no additional notice is
required. The Contractor must be responsible to notify each subcontractor of the wage rates set forth
in this contract and any revisions thereto. A copy of the prevailing wage rates is posted on the
McHenry County website at www.co.mchenry.il.us under BIDS and RFP’s. If wage rates change
during the course of the project, the new rates will be available in the County of McHenry
Purchasing Office. Vendors may access the Illinois Department of Labor website for updates
If this Bid requires Prevailing Wages: please visit the IDOL website for instructions. It is the
responsibility of the Awarded Vendor to submit Certified Payrolls to the State.
Pursuant to (30 ILCS 570/3) the “Employment of Illinois Workers in Public Works Act,”
whenever there is “a period of excessive unemployment” in Illinois, defined by any month
immediately following two consecutive calendar months during which the level of employment
in the state has exceeded 5%, then any person or entity working in a Public Works project for the
county shall employ at least 90% Illinois laborers on such project. The County expects all
contractors on Public Works projects to abide by this act in addition to prevailing wage until the
provisions of this act are lifted by the State of Illinois. More information about the Employment
of Illinois Workers on Public Works Act can be found here:
Effective August 10, 2005 contractors and subcontractors on public works projects must submit
certified payroll records on a monthly basis to the public body in charge of the construction project,
along with a statement affirming that such records are true and accurate, that the wages paid to each
worker are not less than the required prevailing rate and that the contractor is aware that filing
records he or she knows to be false is a Class B misdemeanor.
The certified payroll records must include for every worker employed on the public works project
the name, address, telephone number, social security number, job classification, hourly wages paid
in each pay period, number of hours worked each day, and starting and ending time of work each
day. These certified payroll records are considered public records and public bodies must make
these records available to the public under the Freedom of Information Act, with the exception of
the employee's address, telephone number and social security number. Any contractor who fails to
submit a certified payroll or knowingly files a false certified payroll is guilty of a Class B
Page 3 of 15
Effective January 1, 2006, penalties for violations of the Prevailing Wage Act will increase from
20% to 50% of the underpaid amounts for second or subsequent violations. An additional penalty of
5% of the underpayment penalty must be paid to workers for each month the wages remain unpaid
(up from-the-current-2%-penalty).
For violations that occur after January 1, 2006, the debarment period --during which contractors are
ineligible for public works contracts -increases from 2 years to 4 years if two notices of violation are
issued/serious violations occur within a 5-year period. In addition, a new monetary penalty of
$5,000 may be assessed against contractors who retaliate against employees who report violations
or file complaints under the Prevailing Wage Act.
The successful bidder must be in compliance with State of Illinois HB-1855 (Public Act095-
0635), which amends the Prevailing Wage Act. Before an employer commences work on a
public works project, the employer must have in place a written program which meets or exceeds
the program requirements in this Act, to be filed with the public body engaged in the
construction of the public works and made available to the general public, for the prevention of
substance abuse among its employees. The testing must be performed by a laboratory that is
certified for Federal Workplace Drug Testing Programs by the Substance Abuse and Mental
Health Service Administration of the U.S. Department of Health and Human Services.
As approved by the McHenry County Board in April 2008, it is in the interest of public health,
safety and welfare and the conservation of energy and natural resources to use and promote
environmentally responsible products. The County should strive to influence private purchases
through the example of using government specifications and standards that are green or
environmentally friendly when making its purchases.
Whenever available and cost-justified, the County should purchase those materials including the
purchase of recycled products containing post-consumer materials rather than residual materials
resulting from the processing or manufacturing from another product. To the extent practicable, all
products standards must emphasize functional or performance criteria which do not discriminate
against the use of recycled materials.
McHenry County should cooperate to the greatest extent feasible with other governments and
organizations to develop a comprehensive, consistent and effective procurement effort intended to
stimulate the market for recycled products, reusable products, products designed to be recycled, and
other environmentally responsible products.
McHenry County must continue to participate in and must encourage other public jurisdictions to
participate with the County in the purchase of products containing recycled content. Participation in
such cooperative systems must be aimed at obtaining maximum practical recycled content in
County purchases, to obtain best available price for products with recycled content, to facilitate or
encourage lower prices industry-wide and to encourage development of industries and markets
dealing with recycled content products.
Page 4 of 15
McHenry County must select, where life cycle and cost-effective, ENERGY STAR and other
energy efficient products, when acquiring energy-using products. This information will be required
by the bidder in their bid submittal.
The contractor represents and warrants to the County of McHenry that neither it nor any of its
principals, shareholders, members, partners or affiliates, as applicable, is a person or entity named as
a Specially Designated National and Blocked Person (as defined in Presidential Executive Order
13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated
National and Blocked Person. The Contractor further represents and warrants to the County of
McHenry that the Contractor and its principals, shareholders, members, partners, or affiliates, as
applicable, are not directly or indirectly, engaged in, and are not facilitating, the transactions
contemplated by this Agreement on behalf of any person or entity named as Specially Designated
National and Blocked Person. The Contractor hereby agrees to defend, indemnify and hold
harmless the County of McHenry, the Corporate Authorities, and all County of McHenry elected or
appointed officials, officers, employees, agents, representatives, engineers and attorneys, from and
against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable
attorneys’ fees and costs) arising from or related to any breach of the foregoing representation and
This contract must be offered for purchases to be made by other counties and governmental units
within the State of Illinois as authorized by the Government Joint Purchasing Act. All purchases and
payments made under this authority must be made directly by the governmental unit to the Vendor.
The County of McHenry must not be responsible in any way for such purchase orders or payments.
All terms and conditions of this contract must apply to all orders placed by another governmental
Should the Vendor require any additional information about this Bid, please fax to Purchasing
(815-334-4680) any questions by the deadline as outlined in the schedule of events. ANY AND
ALL changes to these specifications are valid only if they are included by Written Addendum to
All Bidders. NO interpretation of the meaning of the plans, specifications, or other contract
documents will be made orally. If required, all addenda will be faxed to bidder if a Notice of
Intent to Bid has been completed and faxed to the Purchasing Office. In addition, all addenda are
posted on the County of McHenry’s website. Failure of the bidder to receive any such addendum
or interpretation must not relieve the bidder from obligation under this Bid as submitted. All
addenda so issued must become part of the bid documents. Failure to request an interpretation
constitutes a waiver to later claim that ambiguities or misunderstandings caused by a bidder to
improperly submit a bid.
Response to these questions will be made by means of an addendum. Only the Director of
Purchasing has the authority to issue an addendum.
Addenda are written instruments issued by the County prior to the date for receipt of proposals,
which modify or interpret the Bid by addition, deletions, clarifications or corrections.
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