Ohio Department of Veterans Services (ODVS) Content Website Restructure

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541519 - Other Computer Related Services
Posted Date: Dec 31, 2019
Due Date: Jan 24, 2020
Solicitation No: DXDVS-20-01-001
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Procurement Opportunity Search Detail Opportunity Title

Ohio Department of Veterans Services (ODVS) Content Website Restructure

Opportunity Description

The purpose of this project Statement of Work (SOW) is to provide the Ohio Department of Veterans Services with information technology services related to onboarding to the State of Ohio InnovateOhio Platform (IOP) environment.

General Information
Commodity Category 1:
Computers, Software, Supplies & Services
Opportunity Type:
Invitation for Proposal
Opportunity Status:
Active
Document/Bid #:
DXDVS-20-01-001
Requesting Agency:
Department of Veterans Services
Issued By:
Administrative Services, Department of
Associated PDF Files
Special Form(s)
Dates
Posted Date:
12/31/2019
Inquiry Period:
12/31/2019 thru 1/20/2020 8:00:00 AM
Opening Date:
1/24/2020
Estimated Award Date:
2/3/2020
Procurement Programs
MBE Set Aside:
No
Open Market:
Yes
Other
Submit Inquiry:
View Q and A:

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Attachment Preview

Department of Administrative Services on behalf of the Ohio Department of Veterans Services:
Ohio Department of Veterans Services
(ODVS) Content Website Restructure
InnovateOhio Platform Statement of Work Solicitation DXDVS-20-01-001
This opportunity is being released to InnovateOhio Platform (IOP) Contractors
(formerly Ohio Digital Experience (ODX)) prequalified as a result of RFP #0A1216.
This Project Statement of Work (SOW) is issued under, incorporated into and
governed by Contract #0A1216. Contractor agrees that it is in compliance with
Contract #0A1216 and must comply with this SOW.
ONLY prequalified Contractors are eligible to submit proposal responses AND to submit
inquiries. The State does not intend to respond to inquiries or to accept Proposals submitted
by organizations that are not prequalified.
An alphabetical listing of Contractors prequalified to participate in this opportunity follows:
Base22
Deloitte Consulting
g2o
Timeline:
SOW solicitation released to prequalified Contractors
Inquiry period begins
Inquiry period ends at 8:00 a.m. EST
Proposal response due date by 1:00 p.m. EST
12/31/2019
12/31/2019
01/20/2020
01/24/2020
Statement of Work Solicitation
Contents
Section 1: Purpose .......................................................................................................................................................... 2
Section 2: Background Information ......................................................................................................................... 2
2.1 Agency Information ..................................................................................................................................... 2
2.2 Project Information ...................................................................................................................................... 3
2.3 Project Schedule............................................................................................................................................4
2.4 Contractor’s Work Effort Requirement ................................................................................................. 4
Section 3: Scope of Work.............................................................................................................................................5
3.1 Scope Description.........................................................................................................................................5
3.2 Requirements ................................................................................................................................................. 6
3.3 Deliverable Description .............................................................................................................................. 7
Section 4: Deliverables Management ................................................................................................................... 10
4.1 Submission Format.................................................................................................................................... 10
4.2 Reports and Meetings.............................................................................................................................. 10
4.3 Period of Performance............................................................................................................................. 11
4.4 Performance Expectations...................................................................................................................... 11
4.5 State Staffing Plan ..................................................................................................................................... 13
Section 5: Proposal Response Submission Requirements............................................................................ 14
5.1 Response Format and Content Requirements................................................................................ 14
Section 6: Proposal Evaluation Criteria ................................................................................................................ 19
6.1 Offeror Requirements .............................................................................................................................. 19
6.2 Scored Requirements ............................................................................................................................... 19
6.3 Price Performance Formula.................................................................................................................... 20
Section 7: Solicitation Calendar of Events .......................................................................................................... 21
STATEMENT OF WORK SOLICITATION: DXDVS-20-01-001
Page | 1
7.1 Firm Dates..................................................................................................................................................... 21
7.2 Anticipated Dates ...................................................................................................................................... 21
Section 8: Inquiry Process ......................................................................................................................................... 22
8.1 Submitting an Inquiry .............................................................................................................................. 22
8.2 Inquiry Response and Viewing ............................................................................................................. 22
Section 9: Submission Instructions & Location ................................................................................................ 23
9.1 Submission Instructions .......................................................................................................................... 23
9.2 Submission Location................................................................................................................................. 23
9.3 Proprietary Information........................................................................................................................... 24
Section 1: Purpose
The purpose of this project Statement of Work (SOW) is to provide the Ohio Department of
Veterans Services with information technology services related to onboarding to the State of
Ohio InnovateOhio Platform (IOP) environment.
A qualified Contractor, herein after referred to as the “Contractor”, must furnish the necessary
personnel, equipment, materials and/or services and otherwise do all things necessary for or
incidental to the performance of work set forth in Section 3: Scope of Work.
This SOW is issued under, incorporated into and governed by contract #0A1216. The Contractor
agrees that it is in compliance with contract #0A1216 and must comply with this SOW.
Section 2: Background Information
2.1 Agency Information
2.1.1 Agency or Program Name
Ohio Department of Veterans Services (ODVS)
2.1.2 Contact Information
Name: Ron Beverick Phone: 567-998-3300
STATEMENT OF WORK SOLICITATION: DXDVS-20-01-001
Page | 2
Email: Ron.Beverick@dvs.ohio.gov
Address: Ohio Department of Veterans Services
3416 Columbus Avenue, Sandusky OH 44870
2.2 Project Information
2.2.1 Project Name
ODVS Content Website Restructure
2.2.2 Project Background & Objectives
The Ohio Department of Veterans Services (ODVS) is seeking to secure a website development
Contractor to onboard the DVS public-facing website to IOP’s Portal Builder.
The selected Contractor will be responsible for:
Standing up the Agency’s new website framework;
Importing all applicable content from the current website;
Training Agency site administrators and content authors / owners who will be
responsible for editing and updating the website, and for creating new pages on the site;
and
Executing organizational change management activities such as working with Agency
staff who add/and maintain content to adjust to the new solution and processes and
recommendations for helping internal and external end users adjust to the differences.
Selected Contractor must utilize IOP‘s Content-First methodology and IOP products and tools
for this project.
In performing these tasks, which are further explained in the SOW and deliverables, the
Contractor must work with the Ohio Department of Administrative Services (DAS), IOP staff to
ensure the new website is consistent with the IOP platform and guidelines.
2.2.3 Expected Project Duration
This project build must be completed by 03/31/2020 or before. If a prospective Contractor
cannot meet this timeline or any of the dates outlined in the project schedule, they may not be
selected for this project.
2.2.4 Deliverable Expectations
Deliverables must be provided according to the approved and baselined project plan
established during the first week of the project. Any changes to the timeline must have prior
written approval by the Agency Contract Manager or designee.
STATEMENT OF WORK SOLICITATION: DXDVS-20-01-001
Page | 3
All deliverables must be submitted in a format approved by ODVS’s Project Manager. All
deliverables must have acceptance criteria established and time for testing or acceptance.
If the deliverable cannot be provided within the scheduled timeframe, the Contractor is required
to contact the Agency Contract Manager in writing with a reason for the delay and the proposed
revised schedule. The request for a revised schedule must include the impact on related tasks
and the overall project. If the Agency determines a deliverable is no longer needed, they will
submit that in writing to the Contractor within 2 weeks.
A request for a revised schedule must be reviewed and approved by the Agency Contract
Manager before being placed into effect. The Agency will complete a review of each submitted
deliverable within 5 working days of the date of receipt.
2.3 Project Schedule
[Project Schedule Table Exhibit]
Milestone
Earliest project commencement date
Project kickoff with ODVS and IOP.
Date
02/13/2020
Contractor proposed
The kickoff meeting will be held at ODVS where project team will confirm scope,
requirements, project plan and timeline, meet Agency stakeholders, and
conduct other Q&A as needed such that all parties are in alignment and
stakeholders are identified.
Requirements gathering workshops
Contractor completes the designs and demonstrates the prototypes
Content Management Training and Transition Plan
System Test Completion
Contractor proposed
Contractor proposed
Contractor proposed
Contractor proposed
UAT Test Completion
Contractor proposed
Onboarding Complete
TBD by Agency and
Vendor
Final site presentation and final report
Contractor proposed
2.4 Contractor’s Work Effort Requirement
The Contractor’s full-time regular employees must perform 80% of the effort required to
complete the work. The work must be completed on site with the State.
STATEMENT OF WORK SOLICITATION: DXDVS-20-01-001
Page | 4

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