Ohio Department of Commerce(COM) ? Intranet & External Website Redesign

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
Posted Date: May 19, 2020
Due Date: Jun 8, 2020
Solicitation No: DXCOM-20-01-001
Bid Source: Please Login to View Page
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Procurement Opportunity Search Detail Opportunity Title

Ohio Department of Commerce(COM) – Intranet & External Website Redesign

Opportunity Description

The purpose of this project Statement of Work (SOW) is to provide the Department of Commerce with information technology services related to onboarding to the State of Ohio InnovateOhio Platform (IOP) environment.

General Information
Commodity Category 1:
Computers, Software, Supplies & Services
Opportunity Type:
Invitation for Proposal
Opportunity Status:
Active
Document/Bid #:
DXCOM-20-01-001
Requesting Agency:
Commerce, Department of
Issued By:
Administrative Services, Department of
Associated PDF Files
Special Form(s)
Dates
Posted Date:
5/19/2020
Inquiry Period:
5/19/2020 thru 6/1/2020 8:00:00 AM
Opening Date:
6/8/2020
Estimated Award Date:
6/12/2020
Procurement Programs
MBE Set Aside:
No
Open Market:
Yes
Other
Submit Inquiry:
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Attachment Preview

Department of Administrative Services on behalf of the Ohio Department of Commerce:
Ohio Department of Commerce(COM)
Intranet & External Website Redesign
InnovateOhio Platform Statement of Work Solicitation DXCOM-20-01-001
This opportunity is being released to InnovateOhio Platform (IOP) Contractors
(formerly Ohio Digital Experience (ODX)) prequalified as a result of RFP #0A1216.
This Project Statement of Work (SOW) is issued under, incorporated into and
governed by Contract #0A1216. Contractor agrees that it is in compliance with
Contract #0A1216 and must comply with this SOW.
ONLY prequalified Contractors are eligible to submit proposal responses AND to submit
inquiries. The State does not intend to respond to inquiries or to accept Proposals submitted
by organizations that are not prequalified.
An alphabetical listing of Contractors prequalified to participate in this opportunity follows:
Base22
Deloitte Consulting
g2o
Timeline:
SOW solicitation released to prequalified Contractors
Inquiry period begins
Inquiry period ends at 8:00 a.m. EST
Proposal response due date by 1:00 p.m. EST
05/19/2020
05/19/2020
06/01/2020
06/08/2020
Statement of Work Solicitation
Contents
Section 1: Purpose .......................................................................................................................................................... 3
Section 2: Background Information ......................................................................................................................... 3
2.1 Agency Information ..................................................................................................................................... 3
2.2 Project Information ...................................................................................................................................... 3
2.3 Project Schedule............................................................................................................................................4
2.4 Contractor’s Work Effort Requirement ................................................................................................. 5
Section 3: Scope of Work.............................................................................................................................................5
3.1 Scope Description.........................................................................................................................................5
3.2 Requirements ................................................................................................................................................. 5
3.3 Deliverable Description .............................................................................................................................. 9
Section 4: Deliverables Management ................................................................................................................... 15
4.1 Submission Format.................................................................................................................................... 15
4.2 Reports and Meetings.............................................................................................................................. 15
4.3 Period of Performance............................................................................................................................. 15
4.4 Performance Expectations...................................................................................................................... 15
4.5 State Staffing Plan ..................................................................................................................................... 18
Section 5: Proposal Response Submission Requirements............................................................................ 18
5.1 Response Format and Content Requirements................................................................................ 18
Section 6: Proposal Evaluation Criteria ................................................................................................................ 23
6.1 Offeror Requirements .............................................................................................................................. 23
6.2 Scored Requirements ............................................................................................................................... 23
6.3 Price Performance Formula.................................................................................................................... 24
Section 7: Solicitation Calendar of Events .......................................................................................................... 25
STATEMENT OF WORK SOLICITATION: DXCOM-20-01-001
Page | 1
7.1 Firm Dates..................................................................................................................................................... 25
7.2 Anticipated Dates ...................................................................................................................................... 26
Section 8: Inquiry Process ......................................................................................................................................... 26
8.1 Submitting an Inquiry .............................................................................................................................. 26
8.2 Inquiry Response and Viewing ............................................................................................................. 26
Section 9: Submission Instructions & Location ................................................................................................ 27
9.1 Submission Instructions .......................................................................................................................... 27
9.2 Submission Location................................................................................................................................. 27
9.3 Proprietary Information........................................................................................................................... 27
STATEMENT OF WORK SOLICITATION: DXCOM-20-01-001
Page | 2
Section 1: Purpose
The purpose of this project Statement of Work (SOW) is to provide the Department of
Commerce, herein after referred to as the “Agency”, with information technology services
related to onboarding to the State of Ohio InnovateOhio Platform (IOP) environment.
A qualified Contractor, herein after referred to as the “Contractor”, must furnish the necessary
personnel, equipment, materials and/or services and otherwise do all things necessary for or
incidental to the performance of work set forth in Section 3: Scope of Work.
This SOW is issued under, incorporated into, and governed by contract #0A1216. The Contractor
agrees that it is in compliance with contract #0A1216 and must comply with this SOW.
Section 2: Background Information
2.1 Agency Information
2.1.1 Agency or Program Name
Name: Department of Commerce
2.1.2 Contact Information
Name: Shawn Shelstad
Phone: 614-644-2074
Email: shawn.shelstad@com.ohio.gov
Address: 6606 Tussing Rd, Reynoldsburg, OH 43068
2.2 Project Information
2.2.1 Project Name
Name Ohio Department of Commerce (COM) Intranet & External Website Redesign
2.2.2 Project Background & Objectives
The Agency is seeking to secure a website development Contractor to onboard:
The Agency’s external website to IOP’s Portal Builder; and
The Agency’s intranet to IOP’s MyOhio Intranet.
The selected Contractor will be responsible for:
Using research, design, and an understanding of COM content to validate solutions that
satisfy end usersneeds;
STATEMENT OF WORK SOLICITATION: DXCOM-20-01-001
Page | 3
Designing a user-centered, intuitive, and engaging website based on IOP Experience
Principles;
Supporting the Agency in the development of user-focused content strategies;
Defining and standing up the Agency’s new website framework;
Providing training and resources to provide Agency staff a new foundation of digital
capabilities; and
Executing organizational change management activities.
The selected Contractor must utilize IOP User Experience Principles, including Content-First
methodology, and IOP products and tools for this project.
In performing these tasks, which are further explained in the SOW and deliverables, the
Contractor must work with the Agency and the Ohio Department of Administrative Services
(DAS) IOP staff to ensure the new website is consistent with the InnovateOhio Platform and
guidelines.
2.2.3 Expected Project Duration
This Phase 1 of this project build must be completed by 10/05/2020 or before. A date for the
completion of Phase 2 of this project build must be identified during Phase 1 and approved by
the State. If a prospective Contractor cannot meet this timeline or any of the dates outlined in
the project schedule, they may not be selected for this project.
2.3 Project Schedule
[Project Schedule Table Exhibit]
Milestone
Earliest project commencement date
Project kickoff with the Agency and IOP.
The kickoff meeting will be held at the Agency’s location of choice where
project team will confirm scope, requirements, project plan and timeline, meet
Agency stakeholders, and conduct other Q&A as needed such that all parties
are in alignment and stakeholders are identified.
Project Plan
Requirements gathering workshops
UX and Content Strategies
Contractor completes designs and demonstrates prototypes to the State
(Clickable Prototypes)
Contractor Proposed Deliverable(s)
Fully Functional website available for UAT
UAT Test Completion
Training and Transition Plan
Change and Communication Plan
Final site presentation and final report
Date
06/19/2020
Contractor proposed
Contractor proposed
Contractor proposed
Contractor proposed
Contractor proposed
Contractor proposed
Contractor proposed
Contractor proposed
TBD by State and
Contractor
Contractor proposed
Contractor proposed
STATEMENT OF WORK SOLICITATION: DXCOM-20-01-001
Page | 4

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