Odessa High School Pre-K Program

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Nov 6, 2020
Due Date: Nov 20, 2020
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Bid Solicitation Details
Bid Status Details
for
Odessa High School Pre-K Program ,
ASD20001R-ODESSAPREK
Solicitation Ad Date 11/6/2020
Deadline for Bid Responses 11/20/2020 at 1:00 p.m. Local Time
Supporting Documents RFP - Professional Services
Contact Information Eric.Loftus@appo.k12.de.us

Attachment Preview

Contents:
REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
Odessa High School Pre-K Program
ISSUED BY Appoquinimink School District
CONTRACT NUMBER: ASD20001R-ODESSAPREK
I. Overview
II. Scope of Services
III. Required Information
IV. Professional Services RFP Administrative Information
V. Contract Terms and Conditions
VI. RFP Miscellaneous Information
VII. Attachments
Appendix A - MINIMUM MANDATORY SUBMISSION REQUIREMENTS
Appendix B - SCOPE OF WORK AND TECHNICAL REQUIREMENTS
** Ctrl+Click on the headings above will take you directly to the section.
I. Overview
The State of Delaware Department of Appoquinimink School District, seeks professional
services for an Odessa High School Pre-K Program. This request for proposals (“RFP”) is
issued pursuant to 29 Del. C. §§ 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice
Date: November 6, 2020
Deadline for Questions
Date: November 12, 2020
Response to Questions Posted by:
Date: November 16, 2020
Deadline for Receipt of Proposals
Time)
Date: November 20, 2020 at 1:00 PM (Local
Estimated Notification of Award
Date: November 23, 2020
Each proposal must be accompanied by a transmittal letter which briefly summarizes the
proposing firm’s interest in providing the required professional services. The transmittal letter
must also clearly state and justify any exceptions to the requirements of the RFP which the
applicant may have taken in presenting the proposal. (Applicant exceptions must also be
recorded on Attachment 3).
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6982(b) Version: November 15, 2019
STATE OF DELAWARE
Appoquinimink School District
Furthermore, the transmittal letter must attest to the fact, at a minimum, that the Vendor shall
not store or transfer non-public State of Delaware data outside of the United States. For
technology related solicitations, Vendors may refer to the Delaware Department of
Technology and Information identified terms and conditions included in this solicitation.
The State of Delaware reserves the right to deny any and all exceptions taken to the RFP
requirements.
MANDATORY PREBID MEETING
A mandatory pre-bid meting has not been established for this Request for Proposal.
II. Scope of Services
The Appoquinimink School District (“District”) is soliciting competitive sealed
proposals for an Odessa High School Pre-K Program (“Program”), including the provision
of both Before and After Care for Program participants, to be housed in Odessa High
School (“School”) in order to provide work-based/experiential learning opportunities for
students in the School’s Teacher Academy, beginning with the 2020-2021 school year
and renewable annually thereafter. “Organization” refers to the entity proposing to
operate the Program. District reserves the right to reject any and all Proposals at any time
prior to the submission of Proposals. All submissions shall become the property of the
District. By submitting a response to this Request for Proposal, each Organization
acknowledges, understands and agrees that its entire Proposal may be deemed a “public
record” for the purposes of the Delaware Freedom of Information Act under 29 Del. C. §§
10001, et. seq. (“FOIA”) except for information which does not qualify as a “public record”
under 29 Del. C. § 10002(1) and as otherwise provided herein.
III. Required Information
The following information shall be provided in each proposal in the order listed below. Failure
to respond to any request for information within this proposal may result in rejection of the
proposal at the sole discretion of the State.
A. Minimum Requirements
1. Provide Delaware license(s) and/or certification(s) necessary to perform services as
identified in the scope of work.
Prior to the execution of an award document, the successful Vendor shall either furnish
the Agency with proof of State of Delaware Business Licensure or initiate the process
of application where required.
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STATE OF DELAWARE
Appoquinimink School District
2. Vendor shall provide responses to the Request for Proposal (RFP) scope of work and
clearly identify capabilities as presented in the General Evaluation Requirements
below.
3. Complete all appropriate attachments and forms as identified within the RFP.
4. Proof of insurance and amount of insurance shall be furnished to the Agency prior to
the start of the contract period and shall be no less than as identified in the bid
solicitation, Section V, Item 8, subsection g (insurance).
B. General Evaluation Requirements: All submitted proposals will be evaluated as
follows:
1. Experience of the Organization (20%)
2. Staffing Plan (20%)
3. Components of the program (40%)
4. Tuition Costs (20%)
IV. Professional Services RFP Administrative Information
A. RFP Issuance
1. Public Notice
Public notice has been provided in accordance with 29 Del. C. §6981.
2. Obtaining Copies of the RFP
This RFP is available in electronic form through the State of Delaware Procurement
website at www.bids.delaware.gov . Paper copies of this RFP will not be available.
3. Assistance to Vendors with a Disability
Vendors with a disability may receive accommodation regarding the means of
communicating this RFP or participating in the procurement process. For more
information, contact the Designated Contact no later than ten days prior to the deadline
for receipt of proposals.
4. RFP Designated Contact
All requests, questions, or other communications about this RFP shall be made in
writing to the State of Delaware. Address all communications to the person listed
below; communications made to other State of Delaware personnel or attempting to
ask questions by phone or in person will not be allowed or recognized as valid and
may disqualify the vendor. Vendors should rely only on written statements issued by
the RFP designated contact.
Eric Loftus – Director of Finance
Appoquinimink School District
313 South Fifth Street
PO Box 4010
Odessa, DE 19730
eric.loftus@appo.k12.de.us
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STATE OF DELAWARE
Appoquinimink School District
To ensure that written requests are received and answered in a timely manner,
electronic mail (e-mail) correspondence is acceptable, but other forms of delivery,
such as postal and courier services can also be used.
5. Consultants and Legal Counsel
The State of Delaware may retain consultants or legal counsel to assist in the review
and evaluation of this RFP and the vendors’ responses. Bidders shall not contact the
State’s consultant or legal counsel on any matter related to the RFP.
6. Contact with State Employees
Direct contact with State of Delaware employees other than the State of Delaware
Designated Contact regarding this RFP is expressly prohibited without prior consent.
Vendors directly contacting State of Delaware employees risk elimination of their
proposal from further consideration. Exceptions exist only for organizations currently
doing business in the State who require contact in the normal course of doing that
business.
7. Organizations Ineligible to Bid
Any individual, business, organization, corporation, consortium, partnership, joint
venture, or any other entity including subcontractors currently debarred or suspended
is ineligible to bid. Any entity ineligible to conduct business in the State of Delaware
for any reason is ineligible to respond to the RFP.
8. Exclusions
The Proposal Evaluation Team reserves the right to refuse to consider any proposal
from a vendor who:
a. Has been convicted for commission of a criminal offense as an incident to
obtaining or attempting to obtain a public or private contract or subcontract, or in
the performance of the contract or subcontract:
b. Has been convicted under State or Federal statutes of embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property, or
other offense indicating a lack of business integrity or business honesty that
currently and seriously affects responsibility as a State contractor:
c. Has been convicted or has had a civil judgment entered for a violation under State
or Federal antitrust statutes:
d. Has violated contract provisions such as;
1) Known failure without good cause to perform in accordance with the
specifications or within the time limit provided in the contract; or
2) Failure to perform or unsatisfactory performance in accordance with terms of
one or more contracts;
e. Has violated ethical standards set out in law or regulation; and
f. Any other cause listed in regulations of the State of Delaware determined to be
serious and compelling as to affect responsibility as a State contractor, including
suspension or debarment by another governmental entity for a cause listed in the
regulations.
B. RFP Submissions
1. Acknowledgement of Understanding of Terms
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STATE OF DELAWARE
Appoquinimink School District
By submitting a bid, each vendor shall be deemed to acknowledge that it has carefully
read all sections of this RFP, including all forms, schedules and exhibits hereto, and
has fully informed itself as to all existing conditions and limitations.
2. Proposals
To be considered, all proposals must be submitted in writing and respond to the items
outlined in this RFP. The State reserves the right to reject any non-responsive or non-
conforming proposals. Each proposal must be submitted with either one paper copy
and/or one electronic copy as an attachment to an email, or USB memory drive.
Please provide a separate electronic pricing file from the rest of the RFP proposal
responses.
All properly sealed and marked proposals are to be sent to the State of Delaware and
received no later than 1:00 PM (Local Time) on November 20, 2020. The Proposals
may be delivered by Express Delivery (e.g., FedEx, UPS, etc.), US Mail, by email, or
by hand to:
Eric Loftus – Director of Finance
Appoquinimink School District
313 South Fifth Street
PO Box 4010
Odessa, DE 19730
eric.loftus@appo.k12.de.us
Vendors are directed to clearly print “BID ENCLOSED” and “CONTRACT NO.
ASD20001R-ODESSAPREK” on the outside of the bid submission package.
Any proposal received after the Deadline for Receipt of Proposals date shall not be
considered and shall be returned unopened. The proposing vendor bears the risk of
delays in delivery and any costs for returned proposals. The contents of any proposal
shall not be disclosed as to be made available to competing entities during the
negotiation process.
Upon receipt of vendor proposals, each vendor shall be presumed to be thoroughly
familiar with all specifications and requirements of this RFP. The failure or omission
to examine any form, instrument or document shall in no way relieve vendors from any
obligation in respect to this RFP.
3. Proposal Modifications
Any changes, amendments or modifications to a proposal must be made in writing,
submitted in the same manner as the original response and conspicuously labeled as
a change, amendment or modification to a previously submitted proposal. Changes,
amendments or modifications to proposals shall not be accepted or considered after
the hour and date specified as the deadline for submission of proposals.
4. Proposal Costs and Expenses
The State of Delaware will not pay any costs incurred by any Vendor associated with
any aspect of responding to this solicitation, including proposal preparation, printing or
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