OCCUPATIONAL MEDICINE REVIEW

Agency: Iowa State University
State: Iowa
Type of Government: State & Local
Caegory:
  • Q - Medical Services
Posted Date: Jul 2, 2018
Due Date: Aug 2, 2018
Solicitation No: 63876
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Quote Number: 63876
Due Date: 2018-08-02 15:00:00
Product Keyword: OCCUPATIONAL MEDICINE REVIEW
Contact: Stacy Sassman 515-294-9390

VENDORS INTENDING TO RESPOND TO THIS BID SOLICITATION MUST RETURN ALL BID DOCUMENTS CONTAINED UNDER THE BID DOCUMENTS SECTION. PLEASE NOTE THAT ANY CHANGES OR ADDENDUMS TO THIS RFQ/RFP WILL BE POSTED TO THIS SITE. IT IS THE BIDDERS RESPONSIBILITY TO ENSURE THAT THEY HAVE RECEIVED ALL BID DOCUMENTS BEFORE SUBMITTING THEIR RESPONSE.

Bid Documents

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Iowa State University
Request for Proposal/Quote No. 63876
For
Occupational Medicine Program Review
Overview and General Information
1. Introduction Iowa State University of Science and Technology (ISU) is soliciting information from qualified
contractors to perform analysis and make recommendations that will assist ISU with the review and evaluation of
ISU’s Occupational Medicine Program. ISU would like the Contractor to perform an assessment of services
provided, staffing levels, and to identify potential gaps in ISU’s current program, as compared to occupational
medicine offices at peer academic and research institutions. This comparison must include an examination of the
different methods used by institutions to provide clinical services within a comprehensive Occupational Medicine
Program. The Contractor is then asked to provide a plan to move forward, identify costs of implementation, and
identify benchmark data for evaluating the program over time.
Contractors should read all materials carefully and note the due date.
2. University Representative Contractors must direct all questions and comments in reference to this RFP/RFQ to
the University Representative. For this RFP/RFQ, the University Representative is:
Stacy Sassman
Associate Director of Purchasing
Iowa State University
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, Iowa 50011-1004
Phone: (515) 294-9390
Email: ssassman@iastate.edu
3. Schedule of Events
Activity
Issuance of RFP/RFQ
Pre-Proposal Meeting
Proposals Due
Contractor Presentations
*Evaluations Complete
Contractor begins work
*Indicates projected dates only
Date
July 2, 2018
July 13, 2018 at 10:00 am central time
August 2, 2018 at 3:00 pm central time
Week of August 20, 2018
August 31, 2018
September 10, 2018
4. Pre-Proposal Meeting There will be an optional pre-proposal meeting on July 13, 2018 at 10:00 central time in
room 1155 of the Administrative Services Building, 2221 Wanda Daley Drive, Ames, Iowa. To join by phone:
Dial: +1 646 876 9923, Meeting ID: 837 006 6060. No verbal statements by ISU or its representatives at this
meeting will be binding. ISU will post all changes and material clarifications in the form of a written addendum
after the meeting. Contractors are strongly encouraged to attend the pre-proposal meeting. Failure to attend or
have representation at the meeting will not result in the Contractor or individual being ineligible to participate in
the competitive process.
5. Contractor Presentations ISU reserves the right to request an on-site presentation/demonstration of the
products and proposed relationship offered in response to this RFP/RFQ.
63876 RFPRFQ_Occupational Medicine Review
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6. Editable Copies of the RFP/RFQ Documents Contractors may request editable copies of the RFP/RFQ document
by contacting the University Representative above.
7. Receipt and Opening of Response This RFP/RFQ response is due August 2, 2018 at 3:00 pm central time and is
required to be combined into a single pdf file unless specified in the submittal requirements and shall be
submitted in one of the following ways:
By email at quotedsk@iastate.edu, Subject: RFP/RFQ 63876 OR online submission at
https://www.procurement.iastate.edu/vendors/rfp-rfq-submittal (preferred methods)
By paper or electronic copy to Iowa State University, Procurement Services, Attn: Quote Desk--RFP/RFQ
63876, 1340 Administrative Services Building, 2221 Wanda Daley Drive, Ames IA 50011-1004
By fax to 515-294-9606, Attn: Quote Desk-- RFP/RFQ 63876
1.1 Evaluation Evaluation of the proposals will be performed by a committee representing ISU administrators and
staff, Ames Laboratory, and the ISU Procurement Services. ISU reserves the right to award a contract based not
only on cost, but on the criteria which best meets the University’s requirements and goals. Proposals will be
evaluated using the following criteria, which are listed below in no particular order:
Company stability and qualifications
Qualification and experience of staff assigned to work with ISU, medical staff with experience in occupational
medical surveillance
Value of proposed services
Overall cost to ISU
Timeline and process for review
Company’s experience working with higher education institutions and federal facilities
Company’s experience working with occupational medicine programs
Demonstrated history of customer support and customer satisfaction as evidenced by references
Other value added services offered
Meeting the scope of work/requirements of the RFP
Exceptions taken to this RFP
63876 RFPRFQ_Occupational Medicine Review
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Table of Contents
Section I - Instructions .......................................................................................................................................................... 4
Section II – Scope of Work/Specifications .......................................................................................................................... 8
Section III – Submittal Requirements............................................................................................................................... 10
Section IV – Acceptance Form........................................................................................................................................... 12
Section V – Exceptions........................................................................................................................................................ 13
Section VI – Submittal Checklist ....................................................................................................................................... 14
Attachment A - Standard Terms & Conditions ............................................................................................................... 15
Attachment B – Insurance Requirements ......................................................................................................................... 20
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Section I - Instructions
1.1 Definitions
University
University or ISU is Iowa State University of Science and Technology.
Contractor
Contractor refers to the individual or entity that is proposing or offering to
contract for goods or services in the Proposal and is identified in the Acceptance
Form.
Contract
Contract will be an ISU issued purchase order and/or a contractual agreement
that would be signed by the awarded contractor and an authorized
representative of the University.
RFP/RFQ Documents
All documents issued or posted to the ISU Procurement Services website that
pertain to this RFP/RFQ. This could include original bid documents, addenda,
exhibits, plans, etc.
Proposal
All documents submitted by the Contractor as a response to the RFP/RFQ in
accordance with the RFP/RFQ requirements.
University Representative
University Representative is the individual identified on the Overview and
General Information page of this RFP/RFQ.
1.2 Inquiries
(a) Contractor should direct any inquiries concerning this RFP/RFQ to the University Representative.
Contractor may not communicate about the subject of the RFP/RFQ with any other University employee
without the permission of the University Representative.
(b) Oral statements made by the University Representative or other University employees interpreting,
correcting, revising or amending the RFP/RFQ documents shall not be deemed part of the RFP/RFQ
documents and are not binding. The University Representative shall issue any interpretations,
corrections, revisions, and amendments in the form of written addenda, which will be sent to all known
recipients of the RFP/RFQ documents. Except for addenda modifying the proposal due date or canceling
the RFP/RFQ, such addenda shall be issued so as to be received at least five (5) calendar days prior to the
time set for receipt of proposals. All addenda so issued shall become part of the RFP/RFQ documents
and shall be acknowledged in the Acceptance Form. University reserves the right to issue an addenda in
a shorter time frame if in the best interest of University.
1.3 Proposal Submission
(a) Contractor must read the RFP/RFQ documents in their entirety and comply with the requirements of the
RFP/RFQ documents. Contractor must promptly notify the University Representative of any ambiguity,
inconsistency or error that Contractor discovers in the RFP/RFQ documents. University may reject
proposals that fail to comply with the requirements of the RFP/RFQ documents.
(b) Contractor must identify on the Acceptance Form all parties who will be involved with performance of the
Contract. By submitting the Proposal, Contractor warrants that all such parties have received a copy of the
RFP/RFQ documents and that the Proposal is acceptable to these parties.
(c) Contractor must clearly state in the Exceptions Form any exceptions to or deviations from the RFP/RFQ
63876 RFPRFQ_Occupational Medicine Review
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documents. Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the sole
discretion of University. Any terms in the RFP/RFQ documents to which Contractor does not take exception
on the Exception Form shall be binding and any subsequent objections to those terms shall have no effect.
(d) A representative of Contractor who is authorized to agree to the terms in the RFP/RFQ documents and to
offer the pricing and make the representations about Contractor’s products and services in the Proposal
must sign the Proposal.
(e) Contractor is responsible for any costs incurred in the preparation and submission of the Proposal and
any travel and personnel expenses associated with its on-site presentations or demonstrations or other
trips related to the RFP/RFQ. ISU has no responsibility for such costs or expenses even if ISU should elect
not to make an award.
1.4 Withdrawal and Resubmission of Proposals
(a) Prior to the date and time designated for receipt of proposals, Contractor may withdraw a Proposal only
by submitting written notice to the University Representative. Such notice must be received by the
University Representative prior to the designated date and time for receipt of proposals.
(b) Contractor may resubmit a withdrawn Proposal up to the time designated for receipt of proposals provided
that the resubmitted Proposal complies with the RFP/RFQ documents.
(c) Contractor may not withdraw its Proposal for a period of ninety (90) calendar days after the time
designated for receipt of proposals unless the Proposal contains an obvious and documented error for
which it would be a manifest injustice to require the Contractor to perform pursuant to such terms.
1.5 Acceptance of Proposals and Award of Contract
(a) The RFP/RFQ does not commit University to award a Contract. If University elects to award a Contract, it
will do so based on the criteria set forth in the RFP/RFQ documents. University is not required to
purchase the lowest priced goods or inferior or substandard goods. University may make multiple awards
if University determines it is in its best interest to do so.
(b) University reserves the right to accept or reject any or all proposals.
(c) University may request from Contractor additional documents or Proposal clarifications after the due date
and time for proposal submission. University may also request Contractor to make an on-site
presentation/demonstration. University may reject the Proposal if Contractor fails to provide the
additional documents or clarifications or participate in the on-site presentation/demonstration.
(d) University may waive any irregularities, technicalities, or informalities in proposals if such waiver does
not substantially change the offer or provide a competitive advantage to any contractor. University may
accept deviations from the specifications in the RFP/RFQ documents if through information submitted or
demonstrations University determines that the offered product or service is substantially compliant and
would be in University’s best interest.
(e) University may investigate as it deems necessary the ability of Contractor to provide the expected goods
or services. University may reject the Proposal if the evidence submitted by, or investigation of,
Contractor fails to satisfy the University, in its sole opinion, that Contractor is properly qualified to carry
out the obligations specified in the RFP/RFQ documents.
(f) University will resolve tie proposals that are equal in all respects and tied in price by drawing lots. Whenever
practical, the drawing will be held in the presence of the contractors who are tied in price. However, if this is
63876 RFPRFQ_Occupational Medicine Review
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