OCA-DFM-278: Facility Lodging for NYS Court Officer Trainees

Agency: New York State Court System
State: New York
Type of Government: State & Local
NAICS Category:
  • 721110 - Hotels (except Casino Hotels) and Motels
Posted Date: Nov 23, 2022
Due Date: Dec 14, 2022
Solicitation No: OCA-DFM-278
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFB/RFP Description Pre-Bid Conference Bids Due Addenda Bid Results

OCA-DFM-278:
Facility Lodging for NYS Court Officer Trainees

12/14/22
3:00 PM

Attachment I

Attachment III

Attachment IV

Q&A

Attachment Preview

STATE OF NEW YORK
JUDICIARY
CREQUEST FOR BIDC
(This is not an order)
BID MUST BE MADE ON THIS SHEET
OR AS OTHERWISE SPECIFIED
Bid Number:
RFB# OCA-DFM-278
Commodity Group: Hotel,
Conference & Meeting
Space
Opening Date: 12/14/2022 Commodity Name:
Time: 3:00 pm
Lodging for Court Officer
Issue Date: 11/7/2022
Trainees
NYS Office of Court Administration
Division of Financial Management
20 Corporate Circle
Albany, NY 12203
Direct Inquiries to: Jean M. Bruno
E-mail: Jmbruno1@nycourts.gov
Price to include delivery to (describe exact location and method
of delivery) All prices to be net and inclusive of all services
specified herein unless otherwise specified.
OFFICE OF GENERAL SERVICES AGENERAL SPECIFICATIONS@ (APRIL 2016) ARE FULLY INCORPORATED HEREIN.
Agency=s Specification of item(s) Required
(Include quantities)
Bidder=s Quotation and Specific Description
of Item Offered
UCS ATTACHMENT I, III, and IV ATTACHED &
INCORPORATED HEREIN.
ALL BID RESPONSES MUST BE ENTERED ON THE
ENCLOSED BID RESPONSE FORM UNLESS SPECIFIED
OTHERWISE HEREIN.
NOTICE TO BIDDERS
Pursuant to the Rules and Regulations of the Chief Administrator
3. Sign the bid. The bid must be completed in the name of the
for the Courts, sealed bids for furnishing the item(s) in this Request
bidder (corporate or other) and must be fully and properly executed
for Bid will be received at the above address. When submitting a
by an authorized person.
bid, you must:
4. INDICATE THE BID NUMBER, THE BID OPENING DATE AND
1. Complete this form in its entirety using ink or typewriter and
TIME ON THE ENVELOPE CONTAINING THE SEALED BID.
return with all other documents.
5. Mail the bid to the above agency address in sufficient time for it
2. Explain any deviations or qualifications if your bid deviates from
to be received before the specified bid opening. LATE BIDS WILL
the specifications. If necessary, attach a separate sheet setting
BE REJECTED.
forth such explanations.
BIDDER HEREBY CERTIFIES THAT THE ABOVE QUOTED (OR OTHERWISE NOTED) PRICES ARE APPLICABLE TO ALL CUSTOMERS
FOR COMPARABLE QUANTITIES, QUALITY, STYLES OR SERVICES.
BIDS MUST BE SIGNED
Bidder=s Firm Name:
Address
Street
Bidder=s Signature
Employer=s Federal Identification Number:
NYS Vendor ID Number:
City
Official Title
State
Zip
Printed or Typed Copy of Signature
Area Code/
Telephone Number
E-mail:
UCS RFB.001.Cover.(Rev.4.22)
OCA-DFM-278
Facility Lodging NYS Court Officer Trainees
CONTENTS
DOCUMENT ENCLOSURE CHECKLIST
BID OPENING DATE: 12/14/2022
3:00 PM
BID CONTENTS
Article Subject
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
OVERVIEW
MINIMUM QUALIFICATIONS
AWARD
PRICING
SCOPE OF WORK
BID RESPONSE DOCUMENTS
BID SUBMISSION PROCEDURES
GENERAL BID PROVISIONS
CONTRACT TERMS AND REQUIREMENTS
Attachments
Attachment I:
Attachment III:
Attachment IV:
Standard Request for Bid Clauses & Forms
Vendor Responsibility Questionnaire
Procurement Lobbying forms
Exhibits
Exhibit A:
Pricing Sheet
UCS RFB.002 (Rev. 7.20)
OCA-DFM-278
Facility Lodging NYS Court Officer Trainees
BID OPENING DATE: 12/14/2022
3:00 PM
DOCUMENT ENCLOSURE CHECKLIST (2 pages)
The following forms must be fully executed and included in bidder’s proposal.
Failure to do so may disqualify bidder’s response:
Exhibit A - Pricing Sheet
UCS Request for Bid/Proposal Form (rfb1.frm) and complete bid response with original signature
Attachment I - Standard Request for Bid Clauses & Forms
p.3 - Non-Collusive Bidding Certificate
p.4 Acknowledgment of Individual or Corporation
Attachment II - Not Applicable
Attachment III - Vendor Responsibility Questionnaire
Questionnaire filed online via OSC VendRep System and certified within 6 months of
the bid opening due date, or
Paper questionnaire
Attachment IV - Procurement Lobbying forms
Disclosure of Prior Non-Responsibility Determination (UCS 420)
Affirmation of Understanding and Agreement (UCS 421)
Certificates of New York State (“NYS”) WorkersCompensation and NYS Disability Benefits
Insurance, or Certificate of Attestation of Exemption.
Please see paragraph “Insurance Requirements” for a list of accepted forms.
Copies of bidder’s certificate(s) of insurance or other adequate proof evidencing the insurance
coverages required by the bid specifications.
List of references
Three (3) complete photocopies of original bid response
Signed Document Enclosure Checklist
Proprietary information in separate folder from bid response, if applicable
In addition, bidder shall provide:
Bidder’s contact information (Item 5, below)
Narrative Description Organizational Experience/Capacity
References
UCS RFB.002 (Rev. 7.20)
OCA-DFM-278
Facility Lodging NYS Court Officer Trainees
BID OPENING DATE: 12/14/2022
3:00 PM
IMPORTANT:
1. All documents requiring an original signature must bear the BLUE INK signature of the same
authorized individual. Signatory notarization must be that of the person whose signature is
affixed to all required documents.
2. Exhibit A/Pricing Sheet and the other forms listed above must all have the SAME COMPANY
NAME AND TAX ID NUMBER in order for a purchase order or contract to be approved by
the NYS Comptroller.
3. Do not alter this solicitation in any manner. Any changes, deletions, or additions
(including the addition of supplemental terms and conditions) to this Request for Bid
(“RFB”) or to any exhibits or appendices to this RFB, including Exhibit A/Pricing Sheet,
may result in the rejection of the bid as non-responsive.
4. Please note that the terms and conditions of this RFB will form the basis of the contract with
the Awarded Contractor (defined below).
5. Bidder Contact Information
Bidder’s Primary Contact for Bid Matters:
Name:
Street:
City:
State: Zip:
Telephone Number:
Email:
6. Verification:
Authorized representative of bidder must complete and sign below to verify
submission of all documents required per the Document Enclosure Checklist:
COMPANY NAME:
AUTHORIZED OFFICER’S NAME AND TITLE:
SIGNATURE:
DATE:
UCS RFB.002 (Rev. 7.20)
2
Checklist
OCA-DFM-278
Facility Lodging NYS Court Officer Trainees
BID OPENING DATE: 12/14/2022
3:00 PM
I. OVERVIEW
Purpose and Scope
The New York State Unified Court System (“UCS”), Office of Court Administration ("OCA") is
soliciting sealed bids to provide lodging for NYS Court Officer Trainees. The required lodging is
up to One Hundred Fifteen (115) single occupancy rooms, each for Eighty-One (81) nights over
the period from April 2023 through July 2023, as detailed in the “Lodging Dates Calendar” in
Article V below.
Bids must be for a minimum of twenty (20) rooms at a single location, up to a maximum of One
Hundred Fifteen (115) rooms.
** See ARTICLE V BELOW, SCOPE OF WORK for detailed specifications. **
Key Bid Dates
EVENT
Bid Issue Date*
Pre-Bid Conference Date
Bid Question Due Date
Bid Submission Deadline Date
Estimated Contract Start Date
DATE
Monday, November 7, 2022
N/A
Tuesday, November 22, 2022
Wednesday, December 14, 2022
Monday, April 3, 2023
*OCA reserves the right to modify any Key Bid Date as it may deem appropriate.
II. MINIMUM QUALIFICATIONS
Location
The lodging facility (“Facility” or “Facilities”) must be located within a 20-mile radius of the
NYS Court Officers Training Academy, 2500 Pond View, Castleton-on-Hudson, NY 12033.
Quality of Facility
The location, design, furnishings, features, organization of space, cleanliness, and
professionalism of staff of the bidder’s Facility must be of a quality appropriate for NYS Unified
Court System Court Officer instructors and trainees, as determined by UCS in its sole discretion.
Facility and other conference facilities must be accessible to people with disabilities.
UCS RFB.002 (Rev. 7.20)
3

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

CUNY College of Staten Island Request for Information on Bus Transportation Services Project

City University of New York

Bid Due: 12/07/2022

Department Title Submission Deadline Additional files ERIE COUNTY DEPARTMENT OF SENIORS SERVICES OLDER

Erie County

Bid Due: 11/29/2022

Type Status Doc # Doc Title Due Date Documents RFQ OP RFQ #19006

Suffolk County

Bid Due: 3/31/2025

Issue Date: 11/14/2022 Contract Number: TBD Shuttle Bus & Charter Services Description: SUNY

The New York State Contract Reporter

Bid Due: 1/19/2023